Accounting Assistant III
- Employer
- Rice University
- Location
- Houston, TX
View more
- Administrative Jobs
- Institutional & Business Affairs, Alumni Relations & Development, Business & Financial Management
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Salary Commensurate with Experience and Qualifications
Work Schedule20 hours per week (flexible), occasional additional hours during peak event periods.
Benefits Eligible Yes Eligible for Overtime Yes Position SummaryRice Design Alliance is a non-profit organization dedicated to the advancement of architecture, urban design, and the built environment in the Houston region. The Accounting Assistant III position is responsible for all accounting duties at Rice Design Alliance (RDA). Duties and tasks include: processing invoices, providing detailed financial reports to the executive director and board, processing expense reports, ensuring fund compliance, and acting as the primary purchasing agent for the department. For the many fundraising events organized by RDA, this position processes all sales, donations, and pledges. This position works collaboratively with Rice Design Alliance staff, as well as the organization’s committees and board members to support its programs, events, and initiatives. This often includes working at special events and providing backup to the administrative coordinator. This position requires meticulous organization, timely processing of expenses and reports, and a friendly disposition that benefits from a team environment.
Education Required HS Diploma or equivalent Major/Discipline Substitution for Education RequirementExperience may not be substituted for the education requirement.
Education PreferredBachelor’s degree.
Experience Required 5 years Type of ExperienceRelated experience providing advanced administrative support, with at least two years of experience assisting with budget management and/or preparation.
Substitution for Experience RequirementMay substitute additional related education, above and beyond what is required, on an equivalent year for year basis in lieu of the experience requirement.
Experience Preferred- More than five years of experience providing advanced administrative support
- Experience working in a higher education environment
- Excellent knowledge of word processing, spreadsheet, email, database software programs to complete work assignments
- Excellent attention to detail
- Accounting support skills
- Familiarity with Edgar Webapps, Blackbaud CRM
- Advanced accounting support skills
This position has daily contract with staff, students, RDA members, and vendors.
Physical Demandsnone
Working ConditionsOccasional evenings and weekends for special events (appx 1-2 times per month).
Security Sensitive Yes Special Instructions to Applicants Quick Link for Posting http://jobs.rice.edu/postings/19577 Job Duties Job Duty Name Essential Functions Description of Job Duty- Reviews, processes and reconciles invoices and expenses
- Prepares detailed expenditure and budgetary reports
- Analyzes information and maintains a database of designated revenue transaction and tax information
- May serve as the purchase agent
- Reviews and interprets legal documents for financial terms and conditions
- May assist in budget proposal preparation
- Prepares reports on department expenses and forecasts
- Performs other duties as assigned
Financial Administration
- Monitors and coordinates all financial processes in the department, including expense reports, check requests, transfers, p-card management, and grant compliance
- Serves as a liaison with appropriate offices across campus, including the university cashier, development and alumni relations, and payables
- Prepares monthly and annual budget reports
- Assists executive director with annual budget planning
Donor and Database Management
- Records membership and donor payments to OwlConnect and prepares reports
- Cover Letter
- Resume
Required fields are indicated with an asterisk (*).
- * Do you have a high school diploma or equivalent?
- Yes
- No
- * Do you have five or more years of experience in providing advanced administrative support, with at least two years of experience assisting with budget management and/or preparation or additional related education, above and beyond what is required, on an equivalent year for year basis in lieu of the experience requirement?
- Yes
- No
- * Do you have experience working in a higher education environment?
- Yes
- No
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert