Academic Advisor

Job description

Posting Details

Position Information

Min SalaryCompensation is based on qualifications, experience and internal equity plus a generous benefits package.Working TitleAcademic AdvisorCampus LocationGreeleyFLSANon-ExemptPosition TypeStaff Full-time Posting Text

Posting Number201500690PJob Summary

Aims Community College at a Glance:
Aims Community College, locally governed, locally funded, is a debt-free and progressive community college with centralized administrative services located on the Greeley Campus, which supports three additional locations. Situated on the front range of the Colorado Rockies, and enjoying 300+ days of sunshine a year, Aims Community College is student success oriented and prepares students for success in more than 200 degree and certificate programs. You are not just a number here at Aims Community College, our wonderful Staff, Faculty, and Administration work as a team to ensure excellent service and offer the most affordable tuition in the front range.

Purpose: Build a Stronger Community
Vision: First Choice – The Recognized Leader in Learning and Student Success
Mission: Provide knowledge and skills to advance quality of life, economic vitality, and overall success of the diverse communities we serve.

2018-2023 Strategic Directions:
Empower Students to Succeed
Enhance Operational Performance
Enrich Northern Colorado Economic Development

The Academic Advisor works directly with students in providing academic advising, initial career planning, and retention services designed to keep students enrolled in college and help them achieve their educational goals.

Duties and Responsibilities:
1. General Academic Advising:
Provide academic advising services to students on an on-going basis.
Advise students regarding academic interests, college offerings, and requirements.
Assist students in selecting courses and combinations of courses that reflect individual interests and academic preparedness.
Interpret assessment scores and facilitate decisions with students regarding placement choices within their selected program of study.
Utilize resources (paper and electronic) such as transfer guides, to assist students in course selection and career goals.
Instruct students how to use other institutions’ transfer guides and plan for successful transfer.
Explain financial aid processes and connect students to appropriate resources (e.g., FAFSA forms and scholarship options).
Assist students with the financial aid credit limit and probation appeals.
Engage in the career planning process by explaining the connection between majors, interests/abilities, and career goals.
Keep accurate log notes in an electronic database that reflects the discussion and essential information conveyed to students by adhering to ethical standards of practice.
Teach students how to register on line and use Web Services features.
Refer students to appropriate resources on and off campus based upon their needs and course selection.
Inform and assist students with Graduation Application Process.
Input and retrieve information from integrated databases (Banner).
Review student files each term.
Maintain currency on advising information by attending meetings and conferences and reading various materials.
Respond within 24 hours to student phone calls and e-mail inquiries.
Teach general students how to problem solve by identifying alternative options as they relate to their life and career goals.
All aspects of advising case load management including student outreach, follow-up, and resource referral.

2. Special Population Advising:
Provide specialized academic advising to students on an ongoing basis for special population students such as probation/suspension, under 16, concurrent enrollment, VA students, demographically traditionally under-served students.
Assist students in selecting courses and combinations of courses that reflect unique needs of special population students.
Complete specialized paperwork with students and parents, when applicable.
Explain applicable policies and procedures to students.
Refer students to other offices on campus such as the Adult Education Resource Center and Financial Aid.
Refer students to academic resources on and off campus.

3. Retention Initiatives:
College Student Inventory Advising—contact and meet with students to review significant aspects of individual’s college student inventory, including providing referral and resources for academic motivation, general coping strategies, and receptivity to support services.
Academic Early Alert—Contact and meet with students who have been identified by faculty through the early alert system to determine causes of academic performance below evaluation expectations; monitor student academic progress and follow-up with at risk students; and provide training for new advisors as assigned.
Participation and contribution to developing emerging student retention models based in national best practices.

Other duties as assigned.

Functional Attributes of Job DutyMinimum Qualifications

Applicants must be currently authorized to work in the United States on a part/full-time basis.

Bachelor’s degree in related field from a regionally accredited college and 1 year of professional experience in Student Affairs functional areas.

Knowledge of college student services such as financial aid, admissions, registration, student life. Excellent written and verbal communication. Proficiency with Microsoft Office suite and computer-based student information systems. Possess effective decision making and problem solving skills.

Preferred Qualifications

Master’s degree in Higher Education Leadership, Student Affairs Leadership, or Counseling and two years experience in Student Affairs functional area. Bilingual in Spanish and English.

Work Hours8:00am to 5:00pm Monday-Friday, with some weekends and evenings as requiredPosting Date05/10/2019Closing Date06/02/2019Open Until FilledYesSpecial Instructions to Applicants

• The Application is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.
• Clearly document job duties performed that relate to responsibilities, qualifications, and essential job duties in the “Work Experience” section on the application. We must be able to evaluate your experience based on this information.
• Clearly outline dates of employment and hours worked per week or credit hours worked per term for each employment experience listed in the Work Experience section of the Application so that we can calculate full-time experience.

• If an Application is considered “Incomplete”, the application will be removed from consideration for the position.
• An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
• An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.

• When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. **Please see the “Required Documents” section of the posting.
• Resumes will not be accepted in place of a complete application; however, resumes may still be required as a component of complete application materials.

Employment SpecificationsEqual Opportunity Employer

Notice: Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, sex, sexual orientation, race, religion, national origin, marital status or disability. The goal of Aims is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Employment Requirements

Screening/Selection: All applicants may apply on line at If you need assistance with this process please contact Human Resources.

Initial screening will be conducted by a committee based on completed application materials.
Please be prepared to submit the following if required:

• Cover Letter addressing qualifications relative to position requirements,
• Resume,
• Diversity Statement (your personal statement on diversity),
• Teaching Philosophy (for faculty positions only) and,
• Transcripts (if applicable). Official transcripts will be required if hired.

o Faculty: Applicants must submit academic transcripts from an accredited institution. Applicants who have degrees from outside of the United States must request a credential evaluation of their transcript. National Association of Credential Evaluation Services ( or Association of International Credential Evaluators ( lists members who may be contacted for assistance in evaluating foreign credentials.

All application materials become the property of Aims Community College. All application materials must be submitted by the closing date posted. The screening committee will select finalists for interviews.

Quicklink for Posting Questions

Required fields are indicated with an asterisk (*).

  1. * For recruitment statistics, please list where you found this job posting.
    • Aims Website
    • Internal Posting
    • Personal Referral
    • HigherEdjobs - Diversity and Inclusion
    • LinkedIn
    • Facebook
    • Denver Post
    • Greeley Tribune
    • Local Newspaper Ad
    • ACCT Executive Search
    • Weld County Employment Service
    • Other Source
  2. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • Ed.D.
    • PHD
    • Professional Degree
  3. * The application instructions and information section on the application states that you must clearly document job duties performed that relate to minimum qualifications, etc. in the “Work Experience” section on the application. Please acknowledge that you have read and understand what is expected and that the initial review of applications will focus only on what is listed in the Work Experience section and not other required documents such as your resume.
    • Yes, I meet the minimum qualifications and have documented this in the Work Experience section.
    • No, I do not meet all of the minimum qualifications however I have documented my experience in the Work Experience section.
Applicant DocumentsRequired Documents
  1. Resume
  2. Cover Letter
  3. Copy of Transcripts
  4. Diversity Statement
Optional Documents
  1. Curriculum Vitae
  2. Other Document
  3. Certifications




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Job No:
Posted: 5/11/2019
Application Due: 8/16/2019
Work Type: