#99352 Fiscal Assistant

Please note that this is a 60% part-time career position.

UCSD Layoff from Career Appointment: Apply by 05/14/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 05/23/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

DESCRIPTION

Sociology studies societies and human groups: their composition, organization, culture, and development. It combines scientific and humanistic methods to investigate a subject that is both relevant and broad—ranging from social interaction in everyday life to social changes taking place on a global scale. UCSD's Department of Sociology offers an innovative undergraduate program that covers the breadth of the discipline while giving students opportunities to specialize in areas of their choice, to conduct independent research, and to participate in an Honors Program. The department also encourages students to study abroad and to take courses in other humanities and social science departments in order to expand their perspective on sociological topics.

For more information visit: https://sociology.ucsd.edu/

Under general supervision of the MSO, this position oversees tasks related to financial transaction processes, office administrative support, and staff and student timekeeping. Serve as primary fiscal contact for financial transactions and reimbursements including: travel, honoraria, meetings/events, payment authorizations, marketplace orders, express card transactions and general fiscal activities. Use appropriate Link Family applications to initiate and reconcile these transactions while ensuring each follow UCSD policies and department procedures. Assist with express card management and reconciliation. Provide fiscal advice, assistance and guidance to faculty and department administrative staff and management.

Updates and monitors accounting records in the computerized UCSD accounting system in accordance with various applicable federal, state, agency and UCSD policies and regulations. Serves as liaison between the Sociology Department and various departments such as Travel, Marketplace, Central Cashiers, Gifts Processing, and other central campus units. Perform fiscal closing activities as directed. Responsible for purchasing functions for the Department of Sociology, as well as shipping and receiving. Oversee departmental facilities including maintenance, renovation, and security. Maintain electronic and physical fiscal filing system.

The incumbent will serve as primary payroll timekeeper for staff, readers, and student workers. Responsible for administration of positive reporting, leave/OT usage, initial problem resolution, and related duties. Provide general clerical support to the department, as assigned.

  • Occasional overtime may be required.
QUALIFICATIONS
  • Demonstrated knowledge and experience working with a diverse student population.

  • Demonstrated knowledge of UC and the department/school/college.

  • Ability to communicate effectively orally and written. Strong reading and comprehension skills to understand and interpret complex materials and documents. Ability to provide information and/or instructions in a clear, concise manner.

  • Ability to organize and analyze programmatic needs and to administer complex programs, including accurately representing program requirements in informational brochures and recommending programmatic changes.

  • Strong negotiation, problem-solving, and decision-making skills with ability to act quickly and independently to analyze and resolve complex situations, recommend solutions and determine plan of action. Ability to negotiate conflicts.

  • Excellent interpersonal and customer services skills (poise, active listening, tact, diplomacy, patience, discretion, assertiveness) to effectively interact with students, staff, faculty and the public in-person, by telephone, and email.

  • Skills in service orientation, organization, active listening, and critical thinking. Multicultural competencies; ability to work with diverse populations.

  • Initiative, judgment, organization skills, and ability to work independently, to logically coordinate vast amounts of information, and to convey complex ideas simply.

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