Cancer Center Assistant Director of Finance
University of Colorado | CU Anschutz Medical Campus
School of Medicine, Cancer Center
Assistant Director of Finance
Position #00691845 – Requisition #16353
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *
The University of Colorado Anschutz Medical Campus seeksindividuals with demonstrated commitment to creating an inclusive learning andworking environment. We value the ability to engage effectively with students,faculty and staff of diverse backgrounds.
The Cancer Center has an opening for a full-time University Staff (unclassified) Assistant Director of Finance (Business Services Assistant Director) position.
The University of Colorado Anschutz Medical Campus is apublic education, clinical and research facility serving 4,500 students, and aworld-class medical destination at the forefront of life-changing science,medicine, and healthcare. CU Anschutz offers more than 42 highly rated degreeprograms through 6 schools and colleges, and receives over $500 million inresearch awards each year. We are the single largest health professionseducation provider in Colorado, awarding nearly 1,450 degrees annually. Poweredby our award-winning faculty, renowned researchers and a reputation foracademic excellence, the CU Anschutz Medical Campus drives innovation from theclassroom to the laboratory to the delivery of unparalleled patient care. ReadCU Anschutz Quick Facts here.
The University of Colorado Cancer Center (CU Cancer Centeror Center), headquartered at the Anschutz Medical Campus, is Colorado’s only NationalCancer Institute-designated comprehensive cancer center, a distinctionrecognizing its outstanding contributions to research, clinical trials,prevention and cancer control. CU Cancer Center’s clinical care sites areUCHealth University of Colorado Hospital (UCH) and Children’s Hospital Colorado(CHCO) are ranked nationally by U.S. News and World Report.
The CU Cancer Center is a member of the prestigious NationalComprehensive Cancer Network®, an alliance of the nation’s leadingcancer centers working to establish and deliver the gold standard in cancerclinical guidelines. CU Cancer Center also is a member of the OncologyResearch Information Exchange Network (ORIEN), a unique researchpartnership among North America’s top cancer centers leveraging multiple datasources and matching patients to targeted treatments. CU Cancer Center is a consortium ofapproximately 300 researchers and physicians at three state universities andthree healthcare delivery institutions.
The Assistant Director of Finance is the recognized financepartner of the Director and the Associate Director of Administration andFinance (ADAF) of the CU Cancer Center. The Assistant Director will provide highquality, creative, forward-thinking leadership and solutions-oriented financialadvice and counsel at the strategic, policy, and operational levels. Thisposition is responsible for developing and implementing the overall operationalbudget for the Center and to support the implementation of the overall visionand mission of the Center. In addition,the Assistant Director will collaborate closely with management at theUniversity, School, CU Medicine and hospitals (UCH and CHCO) to ensure businessstandards and objectives are met. Thisposition is responsible for the oversight of the fiscal management of theCenter and is accountable for the appropriate stewardshipof those funds. The Assistant Director of Finance is a member of the Center’sexecutive leadership team and plays a key role in the financial, operationaland strategic leadership of the organization. The individual has center fiduciaryresponsibilities and is accountable for meeting standards for compliance withapplicable School, University and Hospital policies, procedures, laws, etc.
This position will serve in place of the ADAF on financialmatters as requested, and represents the Center within the School of Medicine,the Anschutz Medical Campus and the University of Colorado and its affiliates,providing essential communication and networking for the effective functioningof these entities. The AssistantDirector also collaborates with the other Associate Directors in the Center andwith the Administrative Directors to develop annual and long-term plans for fundingoperations as well as build all-funds cross-divisional financial statements andfinancial strategic plans.
An employee in this position can be terminated at any timewithout notice and severance pay may not be provided.
This position reports directly to the ADAF. The Assistant Director is a high-levelprofessional who may act as a substitute for the ADAF when delegated authority,and is additionally responsible to the Center Director, the other AssociateDirectors and the Center’s Executive and Governance Committees. This positionis a liaison to the School of Medicine, the University central administration,University Hospital and CU Medicine in all financial matters as requested bythe Center Director and ADAF.
Examples of Work Performed:
Specific duties and responsibilities of the AssistantDirector may include, but are not limited to the following:
1. FinancialManagement: The Assistant Director hashigh level authority for the fiscal management of the Center, which functionswithin multiple financial systems, the most key of which are the University ofColorado systems and the CU Medicine systems. All financial management activitiesare under the overall direction of the ADAF who has responsibility for Centerfunds and who serves as the fund administrator and overall approving official. The Assistant Director has decision-makingauthority subject to the direction of the Center Director and the ADAF and mustexercise independent judgment to optimize the functionality/effectiveness tothe center. Within these parameters, theAssistant Director:
- Oversees and directs all fiscal activity of the Center whichinclude an approximate annual budget of $40M, with additional endowed resourcesof approximately $65M and committed institutional investments of another $50M.Oversightand direction include, but are not limited to, the following:
- Development and management of operating and capital budgets
- Administration of auxiliary accounts including auxiliaryservice centers and residual auxiliary funds (fund 26)
- Administration of all state funds, including state fund 10,ICR, funds 11 and 72 residual accounts
- Monitoring and approving purchases
- Management of capital equipment inventories
- Regularly reviews all financial statements for Centeraccounts and monitors all Center operational speed types at the line item levelto ensure expenses are appropriate and remain in-line with the annual budget
- Manages and ensures compliance with Center commitmentsincluding providing oversight and guidance around Center commitments to salarysupport for center leaders and recruits to departments across campus
- Interfaces with relevant financial and human resourcesystems, as necessary, to monitor the Center’s financial performance and alignit with the Center’s operations
- Facilitates fiscal planning and financial analyses, asneeded
- Ensures overall fiscal accountability of the Center
- Ensures appropriate Center-wide financial control andfiduciary stewardship, determines areas vulnerable from an audit perspectiveand develops plans/recommendations to strengthen those areas in conjunctionwith Internal Audit
- Directs the analysis and interpretation of financial informationand aids in the development of business operations plans; forecasts criticalmilestones and potential obstacles and evaluates alternate courses of action;balances short- and long-term strategic objectives to maximize the financialperformance of the Center
- Leads the development of Center policies and procedures togovern financial decision-making including budgets, expense management, andcapital spending to ensure the achievement of expense management and revenueobjectives
- Develops dashboard-style reporting for the Center to ensurethat leadership have access to the necessary financial data to make appropriatedecisions. This will include monthly,quarterly and annual reports.
- Fosters and maintains an effective working relationship withthe leadership team of the University and CU Medicine as this position plays apivotal and highly visible role in implementing the policies and proceduresthat impact the Center’s financial enterprise
- Develops and conducts training for the Center’s faculty andstaff in all areas of fiscal compliance and contract management
- Serves as the Center’s representative on a number ofcampus-wide management initiatives and software implementations. Examplesinclude the iLabs Shared Resource Management System, the OnCore Clinical TrialsManagement System, and the new UCH-CU Cancer Center Clinical Trial Acuity Toolthat has potential for national cancer research exportability
2. CU Medicine:
- Facilitates the creation and submission of CU Medicinebudgets
- Monitors CU Medicine contract income and develops reportingand systems to ensure all funds are received according to contractual terms
3. SponsoredResearch Financial Oversight:
- Responsible for the overall financial management ofsponsored research housed within the Center including compliance with federal,state, university and sponsor fiscal policies
- Collaborates closely with the Assistant Director of ResearchAdministration on oversight of the life-cycle of all sponsored research awards
- Provides direction and oversight to the Administration andFinance teams of the Cancer Clinical Trials Office including the Pre-Award,Post-Award and Billing teams to ensure sound management of theindustry-sponsored clinical trial portfolio
- Controls the allocation of ICR
- Forms a partnership with the Assistant Director of ResearchAdministration to prepare, review, and approve budgets and coordinate Center grants,contracts, proposals and awards
- In partnership with the Assistant Director of ResearchAdministration, prepares periodic reports that advise the Center’s leadership onthe financial status of Center grants and awards
4. UCH Fund 34Management:
- Provides oversight and management of all UCH fund 34accounts within the Center
- As new awards are granted from these funds, ensuresdocumentation of the award is maintained at the Center level, new speedtypeaccounts are established and budgets are loaded.
- Monitors all UCH Award accounts on a monthly basis and ifdeficits occur, works with responsible entity (often other departments acrosscampus) to ensures resolution as soon as possible, ideally within the nextmonth
- Collaborates with the SOM Finance Director on quarterlyreports to UCH of fund commitments and develops reports to reflect commitmentsversus cash flow on the commitments
- Develops and presents the annual all-Center budget to UCHleadership and demonstrates how various funding resources are deployed to meetthe budget
- Ensures the Center’s fiscal practices are in compliance withall relevant Federal, State, University, and affiliate organization (e.g. UCH,CHCO, Veteran’s Administration, Denver Health and Hospitals, CU Medicine)policies and procedures
- Provides leadership in the formulation and implementation ofCenter policies and procedures and ensures these are in place for all financialaspects of the Center and are reviewed on an annual basis and updated as needed
- Educates Center personnel and other relevant constituencieson all relevant internal and external policies and procedures
- Communicates with Center personnel regarding relevantprocurement policies and procedures
- Manages procurement including, but not limited to, thefollowing:
- Oversight and control of the distribution and use of alltypes of University issued credit cards including A-Cards, P-Cards, etc
- Reviews and maintains up-to-date internal policies governingthe use of all University-issued credit cards to insure appropriate oversightbalanced with reasonable practices to facilitate timely business processes
- Purchase of supplies and services that support theAdministrative Office and oversight of other units purchases
- Acquisition of capital and noncapital equipment
- Coordination of building construction/renovation
- Facilitation of the Center’s procurement efforts throughexternal organizations (e.g., CU Medicine, Veteran’s Administration)
- Oversee and coordinate other procurement related activitiesand policies, including purchase orders, payment vouchers, IN’s and a varietyof other instruments in both the UCD and CU Medicine fiscal systems
7. Risk Managementand Compliance:
- Ensures appropriate systems of control relative to financialand accounting matters
- Educates faculty and staff on relevant financial compliancematters
- Develops and implements systems for fiscal compliance acrossall Center operations
This description is a summary only and is describing thegeneral level of work being performed, it is not intended to be all-inclusive.The duties of this position may change from time to time and/or based onbusiness need. We reserve the right to add or delete duties andresponsibilities at the discretion of the supervisor and/or hiring authority.
Salary and Benefits:
Salary is commensurate with skills and experience.
This position is not eligible for overtime compensation.
Your total compensation goes beyond the number on yourpaycheck. The University of Colorado provides generous leave, health plans andretirement contributions that add to your bottom line.
Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation
Diversity and Equity:
Please click here for information on disabilityaccommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx
The University of Colorado Denver | Anschutz Medical Campusis committed to recruiting and supporting a diverse student body, faculty andadministrative staff. The university strives to promote a culture ofinclusiveness, respect, communication and understanding. We encourageapplications from women, ethnic minorities, persons with disabilities and allveterans. The University of Colorado is committed to diversity and equality ineducation and employment.
The University of Colorado Denver | Anschutz Medical Campusis dedicated to ensuring a safe and secure environment for our faculty, staff,students and visitors. To assist in achieving that goal, we conduct backgroundinvestigations for all prospective employees.
- A bachelor’s degree from an accredited college or universityin accounting, finance, or business/health/public administration
- Professional level financial management experience may besubstituted for the bachelor's degree on a year-for-year basis
- A master’s degree in a related field can substitute for abachelor’s degree
- Minimum of five (5) years professional level financialadministration and budgeting experience of a diverse portfolio of funds
- Minimum three (3) years personnel management with at least 3direct reports
- CPA, CMA or master’s degree from an accredited college oruniversity in accounting, finance, or business/health/public administration
- Financial administration and budgeting experience of adiverse portfolio of funds in an academic medical center or research environment
- Experience with financial oversight of sponsored research,particularly industry-funded clinical trials
Knowledge, Skills, and Abilities:
- Ability to maintain a high degree of technical skills infiscal management, knowledge of accounting and business practices, includingknowledge and use of accounting software packages
- Ability to manage funds effectively from a variety ofsources and on a variety of fiscal cycles
- Solid understanding of budget development and management;billing operations, reimbursements, financial contracts and consultingagreements
- A demonstrated ability to assemble and analyze informationfor reports and special projects
- Strong analytical skills
- An understanding of productivity measures used withinacademic settings
- Effective presentation and communication skills, both oraland written
- A high level of interpersonal skills
- The ability to develop and maintain strong relations withCenter leadership, faculty, management and staff and leadership in otherorganizational units based on mutual trust and respect
- A strong commitment to the team approach and be able tomentor direct reports
- An ability to communicate information effectively, motivateproject teams and ensure successful completion of Center goals
- A proven ability to manage multiple assignments under tightdeadlines, manage time lines and achieve milestones
- Be approachable, well balanced, and act as a team leader anda team builder for Center staff
- Demonstrate professionalism, a strong work ethic, acommitment to high standards, integrity, stability, a discriminating judgmentand accountability
Job Category: Business Services
Primary Location: Aurora
Posting Date: May 8, 2019
Unposting Date: Ongoing