Administrative Specialist
- Employer
- The University of Georgia
- Location
- Athens Area
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- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Community & Government Relations
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/DepartmentThe UGA College of Agricultural and Environmental Sciences (CAES) is among the best and most established U.S. colleges of agriculture. In its classrooms, its Agricultural Experiment Stations and its statewide network of UGA Cooperative Extension offices, the faculty and staff of CAES are dedicated to discovering, teaching, and delivering the science required for healthy living to flourish in Georgia. Agricultural and environmental sciences are only as important as the food you eat, the clothes you wear and the water and air around you. To improve the quality and guard the safety of life’s necessities, CAES has gathered world-renowned scientists and exceptional students.
The Department of Crop and Soil Sciences is a multi-functional, multidisciplinary department committed to excelling as an authority in the crop, soil and environmental sciences. The department supports research, teaching and UGA Cooperative Extension programs at the Athens, Griffin and Tifton campuses. As a respected provider of both leading-edge technology and science-based knowledge, we serve a clientele that includes students, farmers, agribusinesses, consumers, nonprofits and governmental agencies.
College/Unit/Department websitehttp://cropsoil.uga.edu/Posting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule InformationNormal work hours are 8AM – 5 PM, Monday-Friday
Advertised SalaryCommensurate with qualificationsPosting Date05/08/2019Open until filledYesClosing DateProposed Starting Date07/01/2019Special Instructions to ApplicantsPlease upload a cover letter, Resume/CV, and a list of references with contact information.
Location of VacancyAthens Area EEO Policy StatementThe University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.
Position Information Classification TitleOffice/Clerical LeadPay GradeFLSAExemptJob FamilyAdministrativeFTE1.00Minimum QualificationsRequires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualificaitons.
Preferred QualificationsPosition SummaryThe incumbent in this position will provide day to day financial support for a group of faculty in the Department of Crop and Soil Sciences as well as assisting the Chief Financial Officer in the general financial operation of the department.
Knowledge, Skills, Abilities and/or CompetenciesThe person in the position will need to have a working knowledge of UGA’s OneSource system and OneUSGconnect; be able to work independently; have the ability to solve problems that may arise; and be able to provide faculty and appropriate staff with the financial information required to carry out teaching/research/extension programmatic responsibilities.
Physical DemandsNormal for office environment
Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? YesIs having a P-Card an essential function of this position? YesDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesCredit and P-Card policyBe advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Duties/Responsibilities Duties/ResponsibilitiesServe as the point of contact for an assigned group of faculty in all business and fiscal issues related to account and post-award grant management. This will include all day to day financial support to assigned faculty and their programmatic staff/students. Provide regular and special grant post-award fiscal advice and support to assigned faculty, including monthly account review and initial reconciliation.
Percentage of time50 Duties/Responsibilities Duties/ResponsibilitiesCollaborate with department’s Administrative Manager and Chief Fiscal Manager on financial issues, including review of bi-weekly payroll, monitoring the invalid funding report for each pay period; adding and correcting funding sources as needed; requesting combo codes for new accounts, and other related duties.
Percentage of time30 Duties/Responsibilities Duties/ResponsibilitiesReview all travel authorities, expense reimbursements, purchasing, and check requests related to each assigned faculty’s program for compliance with UGA guidelines; troubleshoot problems that may arise and determine the best resolution; reconcile accounts to ensure that expenditures are posted correctly; review P-Card statements to ensure all purchases comply with policy and appropriate documentation is attached; manage programmatic accounts to provide accurate account information as needed.
Percentage of time20Posting Specific QuestionsRequired fields are indicated with an asterisk (*).
- Resume/CV
- List of References with Contact Information
- Cover Letter
Organization
The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest and most comprehensive institution of higher education. Founded in 1785, it is the birthplace of public higher education in America.
Today, UGA enrolls more than 40,000 undergraduate, graduate, and professional students. The main campus has 460 buildings on 767 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 18 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work, Veterinary Medicine, and the Honors College. It offers 24 baccalaureate degrees in more than 140 fields; 33 master’s degrees in 144 fields; 8 educational specialist degrees; four doctoral degrees in 99 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the nation’s best research libraries and contain a total of 5.3 million volumes and one of nation’s largest map collections. The university has had 25 recipients of the prestigious Rhodes Scholarship, making it one of the nation’s top Rhodes producers among public universities. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service for television, podcast/radio, and digital media. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.
- Telephone
- 706-542-3000
- Location
-
215 S. Jackson St.
Athens
Georgia
30602
US
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