Business Manager I

Job description

Posting Details

Posting Details

Posting Number S03126P Working Title Business Manager I Department SPIA Political Science About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Department of Political Science offers AB, MA and PhD degrees with specializations in American politics, law and courts, and political theory. Known for the quality of their research, the faculty have published in all major political science journals and with leading university presses, have consistently ranked among the most productive in the nation, and have authored several widely used texts. Department faculty have won every major teaching award offered by the University and several Lilly Teaching Fellowships.

College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

40 hrs per week

Advertised Salary Negotiable Posting Date 05/08/2019 Open until filled Yes Closing Date Proposed Starting Date 06/03/2019 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Business Operations Professional Pay Grade FLSA Job Family Business And Finance FTE 1.0 Minimum Qualifications Preferred Qualifications

Bachelor’s degree and 2+ years relevant experience.

Position Summary

This position serves as the primary business operations professional in support of the Department of Political Science (POLS) at SPIA. Responsibilities include budget development, oversight, and analysis of all state, foundation and restricted accounts for the Department of Political Science. The position will assist other staff in the financial logistics for executing state-funded projects and will assist in the set-up of financial projects for faculty, and track expenditures. The position is the main purchasing and inventory officer for the Department. The role also supports human resources functions for the department, including serving as the HR liaison with UGA’s Human Resources department, and with the SPIA Dean’s Office. As part of SPIA’s business management team, the individual will hold some school-wide responsibilities as appropriate.

Knowledge, Skills, Abilities and/or Competencies

•Knowledge of accounting practice and theory.
•Experience with complex accounting systems.
•Ability to analyze financial data.
•Ability to prepare financial statements and work independently to apply accounting practice and theory.
•Ability to perform business process tasks and proactively communicate trends and issues.
•Experience training others on business process systems.
•Experience with HR functions and processes, preferably in a higher education environment.
•Ability to develop and maintain effective working relationships and communicate effectively.
•Excellent written and communication skills, and great attention to detail.
•Sound judgement, discretion, and proven efficiency in handling complex and confidential issues.
•Effective multitasking in a fast-paced environment
•Ability to work with limited information and produce results for the execution of events.
•Advanced Microsoft Office application skills.
•The ideal candidate for this position would have knowledge of UGA and UGAF accounting policies and procedures.

Physical Demands

Sit and work at a computer for extended periods of times.

Perform basic office duties.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



•Perform, maintain, and improve Departmental finance and administrative practices and procedures to ensure compliance with all applicable internal and external policies, procedures, guidelines, and laws.
•Maintain, and where necessary, improve all business processes of the Department, in coordination with the SPIA Administrative Financial Director.
•Initiate journal vouchers, budgets, budget amendments, and related fiscal affairs functions of the Department.
•Initiate, manage, and reconcile all financial accounts of the Department.
•Prepare administrative budgets for approval by Department Head and SPIA Dean’s office.
•In coordination with Political Science investigators and the SPIA Grants Liaison, assist in the preparation of grant budgets, grant proposals, budget narratives, transmittal forms, and any other necessary documentation for UGA and sponsors.
•Serve as primary purchasing and inventory control officer of the Department.

Percentage of time 60 Duties/Responsibilities


Human Resources
•Oversee labor effort projecting and reporting processes, maintain related master files, and ensure timely submission of all payroll-related documents.
•Maintain employee personnel files in accordance with applicable policies and procedures.
•Maintain Departmental EEO information and provide quarterly reports to appropriate personnel.
•Keep POLS staff updated on HR policy and procedure changes.
•Supervise processing of student workers and graduate assistants by other Departmental staff according to UGA and SPIA guidelines and policies.
•Post, maintain, and close positions on University UGAJobs system.
•Coordinate and support employee searches.
•Assist Department Head and PIs on project planning and implementation, including development and use of project management tools, staff/student personnel assignments, and other Departmental resources implementation.
•Coordinate necessary documentation for departmental visitors with appropriate faculty.

Percentage of time 30 Duties/Responsibilities


Sponsored Programs & Project Management
•Assist in the financial and HR operations of the Survey Research Center.
•Assist departmental investigators in the financial logistics for executing grant-related projects.
•Serve as departmental financial liaison for sponsored programs, contracts, and grants issues with UGA’s Sponsored Projects Administration office, external consultants, and donors.
•Assist Department Head and investigators on project budget & progress tracking, and event logistics.
•Oversee updates of project, finance, and program issues for both active projects and proposals.

Percentage of time 10 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree?
    • Yes
    • No
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
Applicant Documents Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 5/9/2019
    Application Due: 7/3/2019
    Work Type: