International Programs Coordinator, Stanford Law School

Job description

International Programs Coordinator, Stanford Law School

Stanford University

Job Number:

Grade: E

Job Code: 7500

Chief administrator for six graduate degree programs (JSM, JSD and LLM), primary resource for students and program applicants, go-to person for questions and issues related to these programs. Responsible for the Visiting Scholar program and the Exchange Student program. The position reports directly to the Associate Dean for Admissions and Financial Aid with additional reporting to the Associate Dean for Graduate Studies and the Associate Dean for Global Programs. Additionally, the International Programs Coordinator will take direction from the faculty member in charge of the Visiting Exchange Student Program, and the academic staff and Teaching Fellows associated with each of the graduate degree programs.

Core Duties

  • Review documents and forms for completeness, track files for follow up and distribute for review.
  • Research and resolve issues, refer complex issues to other staff such as the Associate Dean for Admissions and Financial Aid, the Associate Dean for Graduate Studies, and the Associate Dean for Global Programs.
  • Input data, update electronic databases, websites, literature, and associated materials. May collect/gather/validate data, prepare basic reports (including annual budgets) for the various degree programs and the visiting scholar/exchange programs.
  • Coordinate logistics for outreach activities, meetings and events (e.g. Orientation, Graduation, lunch seminars, information sessions, intensive overseas week-long programs, annual introductory course) that pertain to graduate degree programs, the visiting scholar/exchange programs, and our immersive global program.
  • Respond to routine inquiries from the general applicant pool, students, faculty, staff, and any other external constituents.
  • Serve as subject matter resource to students and teaching fellows associated with each graduate degree program; interact with other campus organizations (e.g. Bechtel International Center for visa issues, Graduate Admissions for credential issues).
  • Contribute to general office administration and process improvements for the various programs.
  • Other duties as assigned.

Minimum Education and Experience Required

Associates degree and at least one year of relevant experience, or combination of education and relevant experience. Bachelor's degree and three years of relevant experience in an academic setting strongly preferred.

Minimum Knowledge, Skills and Abilities Required

  • Ability to work independently as well as collaboratively.
  • Strong written and verbal communication skills.
  • Demonstrated ability to use sound judgment in challenging situations, manage multiple deadlines, juggle complicated tasks.
  • Ability to interact with people from different cultures.
  • Basic computer skills, including experience with Microsoft Office Suite, WordPress, PeopleSoft, Oracle.
  • Previous experience working with visas.
  • Excellent customer service skills and office administrations skills.
  • Ability to learn compliance with legal, financial, and university policies and external regulations.
Physical Requirements

  • Frequently sit, perform desk-based computer tasks.
  • Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work Standards

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information


Location: School of Law, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 5/8/2019
Application Due: 7/8/2019
Work Type: