Job #6957 BIS Budget and Department Analyst (Administrative Analyst/Specialist Exempt I), Business I

Job description

Job Title: BIS Budget and Department Analyst (Administrative Analyst/Specialist Exempt I), Business Information Systems
Location: San Diego Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 6957


Position Overview:

San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.

For more information on San Diego State University, please click here.


Position Summary:

This is a full-time (1.0 time-base) benefits eligible, permanent (probationary) position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard work hours are Monday – Friday, 8:00 a.m. – 4:30 p.m., but may vary based on operational needs.


Duties and Responsibilities:

This is a key position within Business Information Systems (BIS) and in support of not only the department but also the enterprise resource planning (ERP) systems the department is responsible for, the position provides a wide variety of project-related administrative tasks as well as management of a large and complex budget. This position also monitors and maintains other information and system access reviews, resource tracking functions of assets, systems, users, etc. Under general supervision of the Director, this position will coordinate and assist with all administrative efforts to support two departments: one responsible for the management of the university’s large enterprise administrative systems such as Oracle Financials and PeopleSoft HCM and other supporting ancillary applications; the other department providing desktop services and support for divisional staff.


Minimum Qualifications:

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications and Specialized Skills:

  • Bachelor’s degree
  • At least three years managing an office environment
  • At least three years of experience managing complex and large scale project-focused budgets
  • Experience managing contracts and procuring assets 
  • Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
  • Thorough mastery of English grammar, punctuation, and spelling.
  • Ability to manage large complex budgets, including projecting expected total year spend.
  • Ability to use foresight and plan ahead accordingly for project and departmental needs.
  • Ability to use and/or learn office software packages, technology and systems, including Google collaboration suite, Microsoft Office suite, multi-function copiers, etc.
  • Ability to effectively use university administrative software systems such as Oracle Financials, PeopleSoft HCM, Adaptive Insights, SharePoint, OmniUpdate, AdobeSign, etc.
  • Ability to troubleshoot office administration problems and independently respond to inquiries and requests for information related to projects and activities within the departments.
  • Ability to understand problems from a broad perspective and make independent decisions, consulting with the director and necessary team(s) as appropriate.
  • Ability to work in a complex, fast-paced environment with often competing and changing, fluid demands.
  • Ability to work well in a team environment.
  • Ability to maintain a professional, positive, flexible demeanor at all times.
  • Ability to assume and maintain confidentiality of personnel matters.
  • Ability to maintain the director’s calendar as well as schedule meetings as appropriate.
  • Ability to provide lead work direction at the request of the director as well as recommend procedural processes.
  • Ability to work with constituents from both public and private entities and handle potentially sensitive situations and information. Demonstrated consultative skills in working with both internal and external constituents.
  • Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.


Compensation and Benefits:

Starting salary upon appointment not expected to exceed $5,800 per month. CSU Classification Salary Range: $3,897 - $6,846 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.


How to Apply:

To apply for this position, please click on the “Apply Now” button on this page. You must submit your application by clicking on the “Submit” button. If you need assistance completing your application, please click here.

Initial review of applications will begin on Tuesday, May 21, 2019. To receive full consideration, apply by Monday, May 20, 2019. The position will remain open until filled.

Applicants with disabilities and applicants who require assistance completing an application may call (619) 594-3953.


General Information:

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.




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Job No: 6957
Posted: 5/7/2019
Application Due: 10/6/2019
Work Type: