Job Title: Office Coordinator - Theatre Arts
Location: Theatre
Regular/Temporary: Regular
Full/Part Time: Part-Time
Job ID: 4868
Staff Posting Details

Position Description:

This is a regular, 0.5 FTE position. This role will generally work some limited hours in June and July, based on department needs.

The office coordinator will coordinate all academic and production office needs for a successful and efficient operation of the Theatre Arts. This position works closely with Theatre Arts Chair and Director of Theatre Production.

Essential Job Functions and Responsibilities:

• OFFICE. Create and maintain an effective office space; arrange for the maintenance or replacement of equipment and supplies; ensure the professional appearance for the departmental offices; inventory office equipment and supplies.
• BUDGET. Play a central role in facilitating the day-to-day administration of the department budgets, which includes but is not limited to processing credit cards, purchase orders, reimbursements, and ticket revenue coordination.
• SCRIPTS AND RIGHTS. Assist in pre-production work for multi-show season of full length and one act plays: includes the detail-intensive, time-sensitive process of ordering scripts and securing royalty rights from a range of sources that may be difficult to trace.
• LIAISON. Act as department liaison with various campus departments, current and prospective students, faculty, staff, guest artists, guest scholars and the public. Provide information and answer questions about the department.
• SCHOLARSHIPS. Serve as lead facilitator for departmental scholarships (for both incoming and continuing students); create and mail packets, update forms on web and direct students to them; organize audition DVDs received in the mail, chart applicant information, circulate DVDs and folders to faculty, work with Admissions on applicant status, work with Financial Aid, prepare and mail acceptance/rejection letters.
• TICKETING. Assist with ticketing for department productions: request and distribute comp tickets; create ticket gift certificates for donation to non-profits and similar purposes.
• EVALUATIONS. Administer instructor/course evaluations at the end of each semester as required and prepare them for the deans’ and department’s files.
• PRACTICAL AND LOGISTICAL SUPPORT. Provide a range of practical and logistical support to faculty and staff in the fulfillment of the department’s mission: e.g. – process mail; assist with maintenance of the department web page and its listserv; participate in and assist with department meetings; provide support to faculty in new faculty and staff searches; photocopy as required; produce final drafts of correspondence, letters of agreement, reports, or other material of a confidential or technical nature; proof materials for accuracy and appearances; maintain, as necessary, a master theatre space usage calendar; maintain a production history file and support in other ways the department’s archive; prepare and maintain, as required, departmental notices, schedules, directories, and other documents requiring compilation of data from faculty, staff, and students; inform students of faculty illnesses with a posting on the appropriate classroom door.

Supervisory Responsibilities

The Office Coordinator interviews and selects work-study student staff members, provides supervision and training for student staff members and reviews and evaluates their work performance.

Budget Responsibilities

The Office Coordinator plays a central role in facilitating the day-to-day administration of the department budgets, which includes but is not limited to processing credit cards, purchase orders, reimbursements, and ticket revenue coordination.

Qualifications:

• High school diploma or equivalent;
• Excellent computer skills including typing and familiarity of Microsoft Office, particularly Word and Excel;
• Self-directed worker capable of moving between a range of tasks in a given day;
• Ability to respectfully work, communicate and provide leadership within a diverse campus community.

Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

This position is non-exempt from the provisions of the Fair Labor Standards Act.

Puget Sound offers a generous benefits package. For more information, visit: http://www.pugetsound.edu/about/offices--services/human-resources/overview-of-university-benefit/.

Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified. Interested individuals are encouraged to submit application materials no later than May 9, 2019 to ensure consideration.

Required Documents:

• Resume
• Letter of Interest

Applications submitted without the required attachments will not be considered.

Diversity Statement:

• We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
• We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
• We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: http://www.pugetsound.edu/about/diversity-at-puget-sound/

All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.

The University of Puget Sound is an equal opportunity employer.

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