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Office Coordinator

Employer
University of Puget Sound
Location
Tacoma

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details



Office Coordinator

University of Puget Sound

Job ID: 4868

Location: Theatre

Full/Part Time: Part-Time

Regular/Temporary:

Position Description:
This is a regular, 0.5 FTE position. This role will generally work some limited hours in June and July, based on department needs.
The office coordinator will coordinate all academic and production office needs for a successful and efficient operation of the Theatre Arts. This position works closely with Theatre Arts Chair and Director of Theatre Production.
Essential Job Functions and Responsibilities:
  • OFFICE. Create and maintain an effective office space; arrange for the maintenance or replacement of equipment and supplies; ensure the professional appearance for the departmental offices; inventory office equipment and supplies.
  • BUDGET. Play a central role in facilitating the day-to-day administration of the department budgets, which includes but is not limited to processing credit cards, purchase orders, reimbursements, and ticket revenue coordination.
  • SCRIPTS AND RIGHTS. Assist in pre-production work for multi-show season of full length and one act plays: includes the detail-intensive, time-sensitive process of ordering scripts and securing royalty rights from a range of sources that may be difficult to trace.
  • LIAISON. Act as department liaison with various campus departments, current and prospective students, faculty, staff, guest artists, guest scholars and the public. Provide information and answer questions about the department.
  • SCHOLARSHIPS. Serve as lead facilitator for departmental scholarships (for both incoming and continuing students); create and mail packets, update forms on web and direct students to them; organize audition DVDs received in the mail, chart applicant information, circulate DVDs and folders to faculty, work with Admissions on applicant status, work with Financial Aid, prepare and mail acceptance/rejection letters.
  • TICKETING. Assist with ticketing for department productions: request and distribute comp tickets; create ticket gift certificates for donation to non-profits and similar purposes.
  • EVALUATIONS. Administer instructor/course evaluations at the end of each semester as required and prepare them for the deans' and department's files.
  • PRACTICAL AND LOGISTICAL SUPPORT. Provide a range of practical and logistical support to faculty and staff in the fulfillment of the department's mission: e.g. - process mail; assist with maintenance of the department web page and its listserv; participate in and assist with department meetings; provide support to faculty in new faculty and staff searches; photocopy as required; produce final drafts of correspondence, letters of agreement, reports, or other material of a confidential or technical nature; proof materials for accuracy and appearances; maintain, as necessary, a master theatre space usage calendar; maintain a production history file and support in other ways the department's archive; prepare and maintain, as required, departmental notices, schedules, directories, and other documents requiring compilation of data from faculty, staff, and students; inform students of faculty illnesses with a posting on the appropriate classroom door.

Supervisory Responsibilities
The Office Coordinator interviews and selects work-study student staff members, provides supervision and training for student staff members and reviews and evaluates their work performance.
Budget Responsibilities
The Office Coordinator plays a central role in facilitating the day-to-day administration of the department budgets, which includes but is not limited to processing credit cards, purchase orders, reimbursements, and ticket revenue coordination.
Qualifications:
  • This position is currently only open to internal candidates;
  • High school diploma or equivalent;
  • Excellent computer skills including typing and familiarity of Microsoft Office, particularly Word and Excel;
  • Self-directed worker capable of moving between a range of tasks in a given day;
  • Ability to respectfully work, communicate and provide leadership within a diverse campus community.

Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.
This position is non-exempt from the provisions of the Fair Labor Standards Act.
Puget Sound offers a generous benefits package. For more information, visit: http://www.pugetsound.edu/about/offices--services/human-resources/overview-of-university-benefit/.
Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified. Interested individuals are encouraged to submit application materials no later than May 9, 2019 to ensure consideration.
Required Documents:
  • Resume
  • Letter of Interest

Applications submitted without the required attachments will not be considered.
Diversity Statement:
  • We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
  • We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
  • We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: http://www.pugetsound.edu/about/diversity-at-puget-sound/
All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.
The University of Puget Sound is an equal opportunity employer.


How to Apply
For complete job description and application instructions, visit: www.pugetsound.edu/employment

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" (http://www.pugetsound.edu/about) to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA





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Organization

Working at University of Puget Sound

The University of Puget Sound is an independent residential undergraduate liberal arts college with selected graduate programs building effectively on a liberal arts foundation. The University, as a community of learning, maintains a strong commitment to teaching excellence, scholarly engagement, and fruitful student-faculty interaction.

The mission of the University is to develop in its students capacities for critical analysis, aesthetic appreciation, sound judgment, and apt expression that will sustain a lifetime of intellectual curiosity, active inquiry, and reasoned independence. A Puget Sound education, both academic and co-curricular, encourages a rich knowledge of self and others, an appreciation of commonality and difference, the full, open, and civil discussion of ideas, thoughtful moral discourse, and the integration of learning, preparing the University's graduates to meet the highest tests of democratic citizenship. Such an education seeks to liberate each person's fullest intellectual and human potential to assist in the unfolding of creative and useful lives.

The University of Puget Sound campus offers a unique blend of ingredients for immersing yourself in learning: the unparalleled scenery of the Pacific Northwest, traditional Tudor-Gothic architecture, leafy enclaves for quiet study, and common areas infused with an indisputable energy. The campus is just minutes away from downtown Tacoma, with its revitalized waterfront, thriving arts and culture scene, and an eclectic mix of retail shops and restaurants.

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