Program Administrator, Leland Scholars Program

Job description

Program Administrator, Leland Scholars Program

Stanford University

Job Number:

Working Title: Program Administrator, Leland Scholars Program

Job Title: Student Services Specialist

Job Code: 7500

Job Grade: E

FTE: 100%

Exemption Status: Non-exempt
Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford.
The Residential Programs Unit* in VPUE seeks a Program Administrator for the Leland Scholars Program (LSP). LSP supports the academic, intellectual, personal, and social development of first-generation and/or low-income (FLI) students with their transition to Stanford through comprehensive programming starting the summer before their first-year at Stanford. The summer flagship experience is a four-week residential program held every August for 60 incoming students. Beyond this summer program, the LSP experience includes a first-year seminar for FLI students, comprehensive advising, and varying workshops and events for all undergraduate FLI students. In this role, you will partner with the Associate Director to create and facilitate the LSP student experience to actively support over 300 FLI undergraduate students. As a collaborator with a variety of campus partners, you will participate in the development of events, programs, and policies and serve as an advocate for institutional changes that will positively impact the FLI community at Stanford.

*As of September 1, 2019, LSP will move to the Undergraduate Advising and Research (UAR) Unit within VPUE.

Your responsibilities will include:

  • Collaborating with the LSP Associate Director to develop, implement, and improve LSP summer residential program and first-year seminar, based on student and staff feedback.
  • Managing student application processes for the LSP summer program and enrollment in first-year seminar.
  • Working with students and staff to problem-solve issues, and referring students and staff to campus resources/community agencies when appropriate.
  • Creating and updating content for the LSP website and social media accounts.
  • Developing surveys and evaluation tools to gather program data, and creating reports to analyze data.
  • Coordinating housing, dining, and other program logistics for LSP summer programming.
  • Developing and implementing academic and social events for FLI students in coordination with campus partners.
  • Spearheading LSP alumni engagement initiatives.
  • Managing LSP mailing lists and e-mail address and responding to routine inquiries.
  • Facilitating and managing the LSP student council with the creation, execution, and budgeting of events.
  • Managing and monitoring administration of financial tasks (e.g. processing transactions and reimbursements) and creating financial reports to ensure adherence to the budget.
  • Organizing online file system to improve efficiency.
  • Managing and supervising student staff workers.
  • Flexibility in completing any other assigned duties.

To be successful in this position, the following is required:

  • An Associate's degree and one year of relevant experience, or combination of education and relevant experience.

  • Strong written and verbal communication skills.

  • Proficiency in computer skills, including experience with Microsoft Office Suite and Google Apps.

  • Strong analysis and problem-solving skills.

  • Excellent customer service and interpersonal skills.

  • An ability to learn compliance with legal, financial, and university policies and external regulations.

  • An ability to prioritize and multi-task

In addition, preferred requirements include:

  • Experience in education and/or student services fields

*-Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

About the Office of the Vice Provost for Undergraduate Education (VPUE)

For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, and undergraduate scholarships and fellowships. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one's research agenda. VPUE advocates for undergraduate education in collaboration with faculty, departments and schools across Stanford. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with phenomenal opportunities and fully realizing a liberal education at Stanford.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

  • Discovery and fun. Stroll through historic sculptures, trails, and museums.

  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply

If you're ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background and experience in program development and implementation, relationship-building, and/or student advising.

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Additional Information
  • Schedule: Full-time
  • Job Code: 7500
  • Employee Status: Regular
  • Grade: E
  • Requisition ID: 82944


Location: Vice Provost for Undergrad Education, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 5/2/2019
Application Due: 7/2/2019
Work Type: