Assistant Director

Job description

Job location: Hyde Park Campus

Employment Type: Full-time
Posted data: 2019-05-01
Req: JR04867
Department70680 VP For Civic Engagement

About the UnitThe Office of Civic Engagement (OCE) is responsible for a diverse portfolio of programs and initiatives related to community relations, civic and City/State/Federal government relations, economic development, and educational outreach programs, while supporting faculty and local community-based research projects and initiatives. The office works closely with internal and external stakeholders on a range of quality of life initiatives, including public education, community development, workforce development, arts and culture, public safety, employer-assisted housing, and civic partnerships.

Job Information

Job Summary:

The Assistant Director will support OCE’s ongoing role as a primary point of contact between the University, surrounding community, and the city at large. Reporting to the Director of Program Integration, the Assistant Director will serve on the OCE AD team of three Assistant/Associate Directors (ADs) and will work collaboratively and in partnership with multiple Directors and OCE leadership on several cross-functional projects. The Assistant Director is a generalist who supports a variety of different OCE initiatives (including economic development, community engagement, capacity building, civic leadership) and core administrative functions of the office (e.g., fund development, strategy, evaluation, and planning) giving them exposure to a breadth of projects, partners, and audiences. Like the other members of the AD team, the Assistant Director will be given a portfolio priority area but will be expected to remain responsive to overall OCE office needs and high priority initiatives as they arise.  


  • Events & Meetings Coordination
    • Logistical planning, implementation, and overall support for annual events with OCE involvement (i.e. UChicago Convocation, President’s Community Reception, Movies on the Midway, UChicago Engages, and others)
    • Supporting various OCE workshops and events, including engagement and communication with OCE program participants, as required
    • Organizing and coordinating OCE priority meetings (i.e. community meetings) including creating agendas, gathering data and preparing documents and materials for presentations, documenting discussions, and following-up on action items
  • Program Support & Project Coordination
    • Managing and coordinating projects as assigned by Director and/or OCE senior leadership
    • Preparing presentation decks, maps and other visuals for presentation purposes
    • Drafting proposals, memos, and reports
  • Research & Data Analysis
    • Best practices research on higher education, civic engagement issues, and summarizing research findings
    • Supporting program monitoring and data tracking, as well as related database support and support for application processes, as required
    • Collecting and analyzing data from various sources and presenting high-quality analysis to support decision-making and presentations


  • Ability to effectively manage projects, including scoping work, setting timelines, implementing and executing work plans, meeting deadlines, and overall executing special projects for OCE-related initiatives.
  • Ability to be nimble, adaptable, and flexible to office needs in a highly responsive environment.

  • Ability to work under pressure and take on new assignments as required.

  • Ability to represent OCE team in key internal and external meetings, including community meetings and convenings, as assigned.

  • Ability to work effectively across the University – including students, faculty, and staff – and with the broader community, including community and civic organizations to creating meaningful and sustainable partnerships as necessary.

  • Ability to work independently, with a high degree of initiative; ability to meet deadlines; maintain confidentiality, and problem solving required.

  • Ability to build relationships between the OCE and various external agencies, organizations, and institutions with whom the Office may collaborate, as the work requires.

  • Effective organizational and time management skills with a high degree of attention to detail required.
  • Energy, creativity, and enthusiasm required.

  • Occasional evenings and weekends required.  

  • Strong interpersonal skills, including excellent verbal and written communication skills required.
  • Self-motivated and able to work independently required.
  • Ability to conduct high quality research required.

  • Ability to manage and complete multiple tasks and priorities simultaneously required.

  • Advanced proficiency in Microsoft Office Suite, (Excel, Word, PowerPoint, Project) required.
  • Proficiency in Adobe Suite (i.e. InDesign, Photoshop, Acrobat), CRM platforms (i.e. Salesforce, AirTable) preferred.

  • Proficient in use of social media preferred.

Additional Requirements

Education, Experience, or Certifications:


  • Bachelor's degree required


  • Minimum two years of relevant experience required.
  • Demonstrated experience in project planning and execution required.
  • Grant writing and authoring fundraising materials experience preferred.

Required Documents:

All required documents must be submitted to be considered for this position

  • Resume
  • Cover Letter, Writing Sample
  • Reference list

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit EligibilityYes

Pay FrequencyMonthly

Pay RangeDepends on Qualifications

Scheduled Weekly Hours37.5


Job is Exempt?Yes

Drug Test Required?No

Does this position require incumbent to operate a vehicle on the job?No

Health Screen Required?No

Posting Date2019-05-01-07:00

Remove from Posting On or Before2019-11-01-07:00

Posting Statement:The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.




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Job No:
Posted: 5/2/2019
Application Due: 6/15/2019
Work Type: