Planning and Research Analyst (Temporary)

Job description

Planning and Research Analyst (Temporary)

San Mateo County Community College District

Posting Number: 2014757S
Department: Research / Planning / IE CSM (DEPT)
Location: College of San Mateo
Position Number: TBD
Percentage of Full Time: 100%
FLSA: Non-Exempt (accrues overtime)
Months per Year: other
If other, please specify: Through 6/30/19.
Salary Range:
Min Salary: $35.55 per hour
Max Salary: $45.40 per hour
Position Type: Classified, Temporary

Who We Are:
The San Mateo County Community District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.

The College and the District:
College of San Mateo is part of the San Mateo County Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 15,000 students each academic year. College of San Mateo has a diverse student population that is a reflection of the communities that is serves. Detailed information about the student population, including data related to student success, can be found on College of San Mateo’s Office of Planning, Research and Institutional Effectiveness (PRIE) website.

Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position:
This is professional work at the action level involved in a variety of complex projects and assignments supporting the planning and research functions for a college. Under direction, the employee plans, organizes, controls, and directs operations and activities involved in the research, review, analysis, interpretation, and reporting of a variety of data and information used in assessing institutional effectiveness; assisting with college planning, accreditation, decision-making, program reviews, assessment of student learning outcomes, and determining implications of college practices, policies, measures, and procedures. Strong writing, communication, and analytical skills are required, as is the capacity to exercise a high degree of independent judgment and creativity in order to develop and implement related projects, studies, and surveys supportive of college planning and assessment of institutional effectiveness. The employee will support and create both web-based presentation and traditional desk-top publishing of key institutional reports and documents used for all aspects of college planning and program review. The Planning and Research Analyst will play a key role, assisting in the coordination, development, and maintenance of decision-making support and reporting systems and procedures according to college needs, goals, and objectives. Extensive contact with college and District staff, faculty, and administrators is required, including the ability to communicate complex information to technical and non-technical audiences. The employee can supervise the work of paraprofessional, clerical, and other staff as assigned.

Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Uses a variety of spreadsheet, database query tools, and other software to analyze complex statistical, financial, demographic, and other educational data in order to draw conclusions, develop proposals, and test research hypotheses

2. Develops and designs presentation graphics associated with complex statistical reports for a variety of non-technical and technical audiences

3. Prepares complex reports for broad dissemination using a variety of desk-top publishing applications

4. Assists college staff in the identification and selection of appropriate quantitative and qualitative methodologies for purposes of evaluating, assessing, and improving college programs and services

5. Assists in the design, development, and maintenance of a website and online tools that support a variety of key institutional research and planning activities and serves the needs of diverse audiences

6. Demonstrates and uses concepts, practices, technology, resources, and procedures commonly used in developing and implementing websites and web applications, including but not limited to: HTML, XHTML, ASP, JavaScript & PHP

7. Assists college staff in the selection, design, and validation of survey tools and other qualitative research instruments and methodologies, especially online surveys and focus group research

8. Conducts focus groups with students, faculty, staff, and members of the community; makes recommendations for communication and use of qualitative research results

9. Assists college staff with conducting database queries, including identification of appropriate variables

10. Exchanges information with a wide variety of college staff regarding data needs related to research and planning; provides technical information to other users as assigned; meets with ITS and other technical staff to analyze and resolve more complex problems as they occur; attends workshops, seminars, and other meetings to obtain current information

11. Consults with college managers and staff to identify research and information needs

12. Analyzes survey results data, including frequencies, cross-tabulations, means tables, multivariate analyses, and tests of statistical significance

13. Uses databases to compile and analyze data; identifies or calculates statistically valid random samples, where necessary

14. Demonstrates knowledge of complex research and reporting methodologies, including development of and statistical validation of research instruments

15. Synthesizes data into various report formats, including summaries of statistical studies, narrative reports, and research monographs for publication, including tables, graphs, and charts. Reads and comprehends technical reports and manuals related to the position

16. Prepares graphs and tables in Excel, Word, and other software as appropriate

17. Analyzes and resolves programming and database problems pertinent to issues associated with institutional research and planning

18. Consults with computer SMCCCD researchers, support staff, and database administrators regarding data integrity

19. Creates tests, verifies, debugs, revises, and refines complex programs associated with the design and execution of database queries for institutional research and planning projects

20. Uses software packages to retrieve, edit, and tabulate data from various databases and files and data sources; familiarity with a variety of programming languages, techniques, and procedures (experience with Hyperion, SPSS, STATA, and SAS a plus)

21. Uses a variety of online survey software to conduct qualitative research and report findings

22. Trains and coordinates the work of office staff and student assistants as assigned

23. Performs other duties as assigned

Minimum Qualifications:
• A combination of education and experience equivalent to a Bachelor’s or Master’s degree in social science, public policy, statistics, higher education administration, or a closely related field• Successful work experience of increasing responsibility involving statistical research, review, analysis, interpretation, and reporting, including work with institutional research and planning functions• Experience collaborating with others in order to determine educational and financial effectiveness, and operational efficiency of various institutional-level programs and services• Skill in the use and application of various programming languages• Experience with both qualitative and quantitative research methodologies, desk-top publications, development of websites, and database management• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff• Possession of a valid California Driver’s License (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations

Physical Requirements:
This classification requires viewing a monitor, sitting, and working at a computer for extended lengths of time; repetitive use of keyboard, mouse, and other office equipment; the ability to type, use phone, occasionally lift, carry, push, pull or otherwise move objects and materials up to 35lbs; manual dexterity of hands and fingers to operate keyboard, mouse, and phone; and ability to operate a motor vehicle and drive to off campus locations in order to perform the essential functions.

Equivalence to Minimum Qualifications:

Knowledge, Skills and Abilities:
1. Knowledge of and ability to use a variety of spreadsheet, database query tools, programming languages, and other software to analyze complex statistical, demographic, and other educational data in order to draw conclusions, develop proposals, and test research hypotheses, preferably in a higher education setting

2. Knowledge of and ability to use presentation graphics associated with complex statistical reports for a variety of non-technical and technical audiences, including expertise with a variety of desk-top publishing programs for report preparation and dissemination

3. Skill in conceptualizing, designing, developing, evaluating, and monitoring both qualitative and quantitative research projects and reporting strategies

4. Knowledge of web usability, information architecture, navigation and design priorities associated with web sites, as well as familiarity with current web trends and the underlying technologies of both static and dynamic sites (experience with education websites is a plus)

5. Ability to develop and maintain complex websites

6. Knowledge of qualitative research methodologies, used in conjunction with quantitative research, to understand institutional and organizational phenomena, preferably in a higher education setting

7. Skill in collaborating with technical and non-technical groups comprised of individuals from various constituencies and levels within an organization

8. Skill in training, directing, and evaluating the work of others

9. Skill in oral and written communication, including public and persuasive speaking

10. Ability and skill in communicating respectfully and sensitively with people at various levels in organizations who are of diverse in their academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds

11. Skill in writing clear and logical work instructions, including composing technical documentation

12. Knowledge of applicable computer systems and their use for office procedures

Preferred Qualifications:

Due to the temporary nature of this position, benefits are not included.

Open Date: 04/30/2019
First Review Date: 05/21/2019
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit: 1. A completed online District application form (go to to complete the application and to apply for this position). 2. A resume that details all relevant education, training, and other work experience. 3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills. For questions related to this posting, please contact: SMCCCD Office of Human Resources 3401 CSM Drive, San Mateo, CA 94402 Tel.: (650) 574-6555 Fax:(650) 574-6574 Web Page:

Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report:
San Mateo County Community College District’s (SMCCCD) 2018 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2018 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2018 Annual Security Report is now available. The Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. You can obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.

To apply, visit:

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Job No:
Posted: 5/1/2019
Application Due: 5/27/2019
Work Type: