District Director, Research, Planning, and Data Management

Job description



District Director, Research, Planning, and Data Management

North Orange County Community College District

Position Number: ISM993

Location: District Services

Department: DS Educational Services/Tech Office Administration

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm (However, some flexibility such as evenings and weekends will be required to meet the needs of the department.)

Job Description:

Plan, organize, design, coordinate and implement a comprehensive program of research for the District that focuses on institutional effectiveness ranging from enrollment management to resource allocation to staff/student diversity to student success.

Responsible for providing data research, analysis and organizational support for accreditation including the Colleges' self-evaluation and other reports required by the accrediting commission.

Administers the collection and preparation of data for statutory reporting requirements; serve as liaison with District Information Services; ensure accuracy of data for reporting to external agencies; interpret technical research data, findings and reports generated by external agencies and present implications and limitations as they pertain to the District; maintain current knowledge of related laws and regulations to assure compliance, as appropriate.

Prepare a variety of mandated and requested District, State and federal reports related to the Integrated Postsecondary Education Data System (IPEDS), decision support, accreditation, fiscal apportionment, California Community Colleges' management information system (MIS), financial activity, students, institutional effectiveness, demographics, programs, enrollment, practices, procedures and assigned activities.

Administers the District's comprehensive data warehouse; oversee and participate in the development of system architecture, system maintenance, and user/access security; determine the prioritization and coordination of requests, development of reports, training and support, and strategic planning for the future of the data warehouse.

Directs, drafts, and implements program review, accreditation, and other key initiatives in institutional planning, institutional accountability, institutional effectiveness, financial and educational effectiveness and decision-making.

Audit, collate and publish official information about District student enrollment, faculty, student and staff demographics.

Provide data and analysis to support resource development and grant applications, implementation and follow-up reports as necessary; coordinate with District staff as required.

Direct and coordinate institutional research information exchanges between the colleges within the District and with other institutions.

Responsible for District level master and strategic planning processes, including development of timelines and milestones for these planning processes; conduct and update environmental scanning and planning assumptions; prepare comprehensive reports to document institutional progress toward District, state and federal accountability standards.

Develop and oversee implementation of a process for monitoring progress on the district-wide strategic plan's goals and objectives, including the development and update for the strategic plan; annually report on the progress of the district-wide strategic plan; and coordinate research efforts related to strategic planning and all other activities related to institutional effectiveness.

Integrate statistical and planning software, processes and models including data warehousing and client server database procedures with academic master planning. Retrieve information from the District database; verify and interpret results from both internal and external sources for use in a variety of reports for internal and external uses.

Train, guide, motivate, direct, supervise, and evaluate the activities/services/performance of assigned staff in providing services to faculty, staff and administrators. May recommend hire, transfer, reassignment, reprimand, disciplinary action, and termination of staff.

Sensitivity to and understanding of the disabilities and diverse academic, socioeconomic, cultural, and ethnic backgrounds of students.

Understand universal design principles and guidelines, and relevant policies and laws related to accessibility standards.

Organize, attend, or chair a variety of meetings as required; serve on committees and special projects as assigned; coordinate programs and services as appropriate with other District and/or site personnel.

Promote research projects and services and encourage collaboration, teamwork and positive working relationships among administrators, faculty, staff, and community leadership to foster and sustain a District culture of evidence based decision making in support of the educational master plan and District priorities.

Learn and apply emerging technologies and advances (e.g., computer software applications); participate in developing, selecting, and upgrading computer systems as necessary to perform duties in an efficient, organized, and timely manner.

Develop, maintain and control the departmental budget.

Perform related duties and responsibilities as assigned.

Primary Purpose:
Under the direction of Vice Chancellor, Educational Services and Technology, the District Director of Research, Planning, and Data Management, is responsible for providing leadership for institutional research, planning, and data management for District functions, programs, services and activities through the continuous assessment and improvement process. The position supports and coordinates the development and maintenance of an institutional infrastructure to promote the District’s culture of shared governance and evidence based decision-making.

Working Relationships:
The District Director of Research, Planning, and Data Management maintains frequent contact with colleges and NOCE, District administrators, faculty and staff.

Knowledge, Skills, and Abilities:
Knowledge of District organization, operations, policies and objectives

Knowledge of state education code and requirements, including Title 5

Knowledge of applicable federal and state laws, codes, and regulations

Knowledge of the practices, procedures and techniques involved in the design, development and implementation of projects, surveys and studies in institutional assessment, planning, research and decision-making

Knowledge of principles and practices of administration, supervision and training

Knowledge of computerized and manual data collection, management, manipulation and distribution requirements for analysis and reporting functions

Knowledge of general research design, methodology, and standard statistical procedures applied to educational and social research

Knowledge of applicable laws, codes, regulations, policies and procedures

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Knowledge of record keeping procedures

Knowledge of budget preparation and maintenance

Knowledge of appropriate software and database

Knowledge of a shared governance model in an educational setting

Ability to analyze situations accurately and adopt an effective course of action

Ability to collaborate with others in determining educational and financial effectiveness, and operational efficiency of various departments, programs and services

Ability to coordinate, develop and maintain decision-making support

Ability to coordinate, develop, implement and conduct projects, surveys and studies in support of institutional assessment, planning, research and decision-making

Ability to direct the maintenance of a variety of reports, records and files related to assigned activities

Ability to encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services

Ability to interpret, apply and explain rules, regulations, policies and procedures

Ability to assess, analyze, implement and evaluate complex research project activities

Ability to participate in the development of comprehensive data management systems

Ability to clearly organize and present information

Ability to prepare a variety of statistical and narrative reports

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to exercise initiative and independence of judgment and action

Ability to understand and follow oral and written directions

Ability to communicate efficiently orally and in writing, with internal and external diverse constituencies

Ability to lead, motivate, train, supervise, evaluate personnel and provide work direction

Ability to establish and maintain effective working relationships with others

Special Requirements:
This position requires a valid driver’s license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Driver’s License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Board Policy 6360, Section 4.0)

The award of all degrees must be verifiable on a legible transcript. If degree award date is not posted on transcript your application will be deemed incomplete and removed from consideration. All degrees and course work used to satisfy the required minimum qualifications must be from accredited post-secondary institutions.

Minimum Qualifications:
Bachelor’s degree from a regionally accredited institution with an emphasis on education, mathematics, social sciences, statistics or related field.

Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.

Minimum of four (4) years of increasingly responsible experience involving statistical research, review, analysis, interpretation, and reporting, including work with institutional assessment, research, and planning functions.

One year of experience supervising staff.

Desirable Qualifications:
Demonstrated proficiency in utilizing computer applications and a variety of specialized software, including spreadsheet, word processing, and database software.

Experience with strategic and master planning in higher education.

Possession of an advanced degree in statistics, mathematics, social sciences, education or related field.

Experience in shared governance in an educational setting.

High level of critical thinking, problem solving and analytical skills.

High professional standards and strong interpersonal skills.

Effective oral and written communication skills.

Demonstrated experience in establishing and developing data infrastructure for storage, analysis and reporting.

Working Conditions:
Office environment; subject to constant interruptions and frequent interaction with others; sitting or standing for long periods at a time (up to 2-3 hours); may require off-site duties and activities.

Salary Range: $130,049 - $164,554 Annually

Number of Vacancies:

Commitment to Diversity:


Posting Number: 201579P

Open Date: 05/01/2019

Close Date: 6/13/2019

Special Instructions Summary: Applicants must complete the driver’s license section of the application. If not completed, the application will be deemed incomplete and will not be considered.

The minimum required number of references for this position is three (3).

This is a designated classified management position subject to a one-year probationary period.

Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: official transcripts and verification of experience prior to the first duty day, identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists.

NOCCCD offers reimbursement for candidate travel expenses. Visit http://www.nocccd.edu/policies-and-procedures to view the administrative procedures - AP 7120-10.

Evaluations of foreign degrees and/or course work are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

If you would like to add additional transcripts not required by the position, you may upload them to the “Additional Transcripts” link when completing your application.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.

To apply, visit: https://nocccd.peopleadmin.com/postings/3623









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Posted: 5/1/2019
Application Due: 6/14/2019
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