Accounts Analyst - Division of Comparative Medicine

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Division of Comparative Medicine's (DCM) mission is to provide state of the art facilities and quality animal care to support biomedical research and teaching missions of the University, and to comply with all applicable animal welfare regulations and guidelines. DCM also advises and educates researchers, staff and students on animal models and biomethodology while promoting best practices for the responsible use of animals. The Accounts Analyst is an essential and vital position to the Division of Comparative Medicine (DCM). S/he effects the fiscal viability of the DCM and affects research activities, processing all departmental billing - monthly per diem, animal recharges and veterinary and husbandry recharge services. Interacting frequently with GU accounting and procurement departments as well as outside vendors, the Accounts Analyst has additional duties that include but are not limited to:

• Inputs all charges into internal electronic billing system and ensures charges have been billed appropriately, resolving any billing disputes.
• Ensures all paperwork for animal orders are completed and filed accordingly, and that all invoices are filed appropriately and in a timely manner.
• Maintains an active list of all cost centers for PIs, contacting PIs or their designees to update their cost center as needed.
• Processes all invoices through Accounts Payable.
• Follows up with vendors and Accounts Payable for inquiries regarding past due invoices and ensures copies of invoices are made for the department.
• Processes departmental payroll ensuring that all information is accurate and submitted through Georgetown Management System (GMS) in the appropriate time frame.
• Trains employees on GMS timekeeping procedures as needed, acting as the liaison between the DCM and GU Payroll.
• Resolves timekeeping disputes and ensures employees are paid appropriately.
• In the absence of the Administrative Assistant, performs front office duties such as animal ordering, answering telephones, handing out keys to the investigators, maintaining sign out sheets of who is entering the facility, and preparing documentation for DCM orientation.
• Uses the Blackboard (GOCARD) database grant and cancels access to the DCM facility for DCM staff, investigators and their technicians and other personnel as assigned, preparing reports as requested by the DCM staff.

Qualifications

• Bachelor's Degree
• At least 2 years of experience with financial analysis, data entry, managing spreadsheets and databases
• Strong customer service and communication skills
• Strong computer skills and fully competency with Microsoft Office, particularly Excel spreadsheets
  
• General business office experience, and familiarity with academic research environments
  
• Familiarity with financial software systems is strongly preferred
  

Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Medical-Center/Accounts-Analyst---Division-of-Comparative-Medicine_JR06411





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