Job description

Posting Details

Posting Details

Reference Number 07-31487 Posted Job Title BUDGET ADMINISTRATOR/GRANTS MANAGER School Name Wharton School Org Risk Management and Decision Processes Center Posted to the Web 03/27/2019 Posted Job/Salary Grade 027 Employment Type Exempt Hours N/A Position Type Full Time Position Schedule 9am-5pm Months 12 Position Length Ongoing Position End Date University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The World’s First Business School

In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.

Wharton’s pioneering vision was to produce graduates who would become ‘pillars of the state, whether in private or in public life.’ The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations.

Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually. https://www.wharton.upenn.edu/


This position manages the overall operations of the Wharton Risk Center; oversees all business, financial and human resources responsibilities; and assists in strategic growth planning. This position will supervise two direct reports, the Center Coordinator and the Events Manager/Faculty Assistant. This position has a dual reporting relationship and reports directly both to the Center’s Executive Director and the Vice Dean of Finance and Administration.

Financial responsibilities for this position include but are not limited to: financial management of business activity; preparation and monitoring of total annual operating budget including gifts, endowments, and special purpose funds; accounting; purchasing; payroll; human resources; and general administration. This person will also manage all grant activity. This includes managing the proposal development process, budget development and related pre-award and post-award issues for all grants, as well as diverse sponsored-research portfolio. This person will assist with all aspects of proposal submission (electronic and paper submissions) and necessary follow-up to confirm proper acceptance by sponsor. They will apply knowledge of Office of Management and Budget (OMB) Uniform Guidance. They will manage post-award processes including monitoring and review of all charges to sponsored projects, reconciliation of accounts, sub award management, and production of monthly financial reports for Principal Investigators, including fund projections etc. Monitor compliance to sponsor guidelines. This person will routinely meet with PIs.

This person will also assist the Executive Director in a growth and development strategy for the Center. This will include fundraising strategy done in partnership with Wharton External Affairs. It will require strategically targeting new grants and sponsor relationships and aligning resource growth and partnerships with the Center’s strategic priorities.


Bachelor’s degree and 3-5 years experience in grant and research administration, preferably at Penn. Demonstrated excellent interpersonal and communication skills, ability to work independently, problem solve and multi-task. The ideal candidate will be proficient in Business Objects, BEN Financials and PennERA. This person will have outstanding organizational skills, a history with grants management and organization operations.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. Quick Link http://jobs.hr.upenn.edu/postings/44765 Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • [email protected]
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
Applicant Documents Required Documents
  1. Resume
Optional Documents
  1. Cover Letter




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Job No:
Posted: 4/26/2019
Application Due: 6/30/2019
Work Type: