Human Resources Generalist/Analyst

Job description

Human Resources Generalist/AnalystDepartment: Human Resources Date: 04/24/2019 POSITION VACANCY

Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 58 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 2,000 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

In a period of fast-paced progress, Colby is building on its strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes the creation of innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics. Colby invites applicants to apply for the position of:

Office of Human Resources
Full-Time, Temporary, Salaried, Administrative Staff Appointment

Reporting to the Human Resources (HR) Workday project leader, the HR generalist/analyst will provide analytical and technical assistance to assigned functions including employment, compensation, benefits administration, HR communications, recruitment, etc. Through the critical strategic planning process of Workday Human Capital Management (HCM), this position will help ensure staff data integrity; create and provide reports; establish and maintain organization metrics and analysis; develop or refine HR communications surrounding planning changes; and perform a wide variety of analytical and technical tasks in assigned area of responsibilities in the Office of Human Resources, which includes talent development and environmental, health, and safety. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

  • Perform a variety of analytical and professional tasks in business processing including employment, compensation, benefits administration, HR communications, and recruitment
  • Maintain confidential HR records, process and verify employee status changes and transfers, and input and retrieve a variety of data and information using a computer terminal
  • Analyze compensation expenses and work with finance to produce quarterly variance reports
  • Produce quarterly staffing reports for the Board of Trustees packets
  • Assist with various compensation surveys
  • Assist with benefits renewal process including analysis of new rates for budget process
  • Interpret related HR policies and procedures and respond to requests for information and data assistance from employees, management, outside agencies, and the public
  • Assist in the review, testing, and implementation of Workday HCM system
  • Develop user procedures, communication materials, and user guides; conduct research on best practice approaches for successful Workday implementations
  • Assist with recruitment efforts for all hourly paid personnel and temporary employees as needed
  • Provide timely assistance with staff related issues; maintain required documentation, create draft reports, and track accordingly
  • Conduct exit interviews for departing employees and evaluate exit data to offer retention program recommendations
  • Prepare policy updates, employment regulation, compliance, and regional HR best practices
  • Create and refine applicant and new hire survey process as part of overall engagement program
  • Perform data entry for new hire information and update existing records as necessary
  • Aid in the coordination of the employee giving campaign
  • Work with payroll to seamlessly coordinate the transfer of HR related data
  • Update documentation and HR website pages and employee engagement material as needed
  • Develop and conduct ongoing trend analysis to better understand compliance risks, trends, and potential focus areas
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice
  • Bachelor’s degree or the equivalent in education and experience
  • Broad based HR generalist experience with competency in some areas such as compensation analysis, staffing, benefits, technology, recruitment, HR communications, and engagement
  • Minimum of three years of progressively responsible professional HR experience
  • Knowledge of HR policies, procedures, and best practices
  • Advanced Microsoft Excel skills; Workday or similar HCM experience would be ideal
  • Must be able to maintain confidential information
  • High level of professionalism; strong organizational, communication, and writing skills
  • Excellent decision-making, problem-solving, and analytical skills
  • Strong attention to detail; accuracy with data entry is essential
  • Ability to deal effectively with a wide range of people in a helpful, positive, and constructive way
  • Excellent time management skills; deadline driven with proven ability to manage changing priorities
  • Proven talent dealing with complex issues in a fast paced environment
  • Must be able to balance multiple projects, phones, and walk-in customers simultaneously
  • Ability to work independently and as a member of a team, establish priorities, and work collaboratively as a member of a diverse community

This position has significant interactions with the following offices: Information Technology Services, Provost and Dean of Faculty, payroll, finance, and student employment. The HR generalist/analyst may also work with the chief financial officer, supervisors, staff, and other members of the campus community. The HR generalist/analyst will report to the HR Workday project leader and may float in other areas of HR as needed.


General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary.


Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

HR Generalist/Analyst (Workday Planning) - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855

If you experience difficulty uploading your documents, you may submit any .doc or .pdf materials to [email protected] Please do not submit duplicate materials.

To apply electronically send to [email protected]. If you choose to apply electronically you do not need to send duplicate copies by U.S. Mail. If your electronic materials are unreadable we will notify you promptly.

A review of applications will begin immediately and will continue until the position is filled. Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.

For more information about the College, please visit our web site:




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Job No:
Posted: 4/26/2019
Application Due: 7/15/2019
Work Type: