San Antonio, TX
Apr 25, 2019
Institution Type
Four-Year Institution
Posting Details

Position Information

Posting Number SRGV3890 Working Title ASSOCIATE DIRECTOR OF GRADUATE STUDIES (Palo Alto College in San Antonio) Number of Vacancies 1 Location San Antonio, Texas Department Graduate College FTE 1.0 FLSA Exempt Scope of Job

Responsible for the administration and implementation of graduate programs and student services. Provides operational oversight and supervision of the Graduate College activities and responsibilities.

Description of Duties

•Provides professional leadership to all graduate programs including, but not limited to, recruitment, advisement, orientation, retention, and testing.
•Assists in administering departmental budgets and oversees administration of accountability and reporting systems.
•Manages the development, implementation, and evaluating of recruitment strategies for academic programs; actively participates in planning and developing recruitment communication materials.
•Evaluates programs in accordance with established guidelines and standards; provides advice and assistance as appropriate in the effective development and revision of programs.
•Develops and implements procedures to effectively monitor programs.
•Assists the Director and Dean of Graduate College with degree proposals.
•Resolves policy problems with faculty, staff, and graduate students; advises and provides advocacy on policy issues as appropriate.
•Attends recruitment functions, reviews applications, and maintains contact with prospective students.
•Develops and maintain collaborative relationships with academic units and other relevant offices within UTRGV, including the Registrar, Financial Student Services, Alumni Relations, Marketing and Communications.
•Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

Master’s degree from an accredited university.



Required Experience

•Five (5) years of progressively responsible experience in admissions and/or graduate recruitment office, or
•Three (3) years of the required experience with a Master’s degree from an accredited university.

Preferred Experience

Supervisory experience.


Use of standard office equipment.

Working Conditions

NOTE: Position will be based at Palo Alto College in San Antonio, TX.

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.


Knowledge of marketing, communications, and strategic planning; enrollment management; student recruitment and retention strategies. Excellent written and interpersonal communication skills, including ability to communicate effectively with all components of the university and external constituents.

Physical Capabilities


Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 04/24/2019 Grant Funded Position No If Yes, Provide Grant Expiration Date Posting Detail Information

EEO Statement

UTRGV is an Affirmative Action/Equal Opportunity Employer that strives to hire without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. UTRGV takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

*Date of Birth

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or [email protected]

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

Quick Link Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current UTRGV employee?
    • Yes
    • No
  2. * Are you now, or previously, employed by The University of Texas System or any of its institutions?
    • Yes - I currently am employed by the UT System or its institutions
    • Yes - I have previously been employed by the UT System or its institutions
    • No - I have never been employed by the UT System or its institutions
  3. * Please select your highest level of completed education.
    • 6th grade education
    • 10th grade education
    • High School Diploma or GED
    • Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
    • Bachelors Degree from an accredited university
    • Masters Degree from an accredited university
    • Ph. D. or other terminal degree from an accredited university
    • None of the above
  4. * Please provide the field of study for your education:

    (Open Ended Question)

  5. * Please indicate the number of years of full time work experience you have directly related to the position in which you are applying for:
    • Less than 1 year
    • 1 year
    • 2 years
    • 3 years
    • 4 years
    • 5 years
    • 6 years
    • 7 years
    • 8 years
    • 9 years
    • 10 years
    • Over 10 years
  6. * Do you meet the minimum requirements for this position?
    • Yes
    • No
Applicant Documents Required Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application
  2. Curriculum Vitae
  3. Unofficial Transcripts
  4. Reference Letter 1
  5. Reference Letter 2
  6. Reference Letter 3
  7. Certifications and Licenses
  8. Other Document
  9. List of 3 References
  10. Unofficial Transcripts 2
  11. Unofficial Transcripts 3
  12. Letter of Interest
  13. Unofficial Graduate Transcripts
  14. Additional Document