Posting Details

Posting Details

Reference Number 40-31742 Posted Job Title BUS ADMINISTRATOR B School Name Perelman School of Medicine Org DM-Gene Therapy Program Posted to the Web 04/22/2019 Posted Job/Salary Grade 026 Employment Type Exempt Hours N/A Position Type Full Time Position Schedule 8am - 5pm Months 12 Position Length Contingent Upon Funding Position End Date University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education. http://www.med.upenn.edu/

Duties

As a BA, you will be an integral member of the finance team by managing the day-to-day operations of procurement, payroll and travel as well as asset and space management.

You will manage the procure to pay process which entails the review/enter purchase orders for all supplies/materials/services; blanket/standing PO’s, non-PO requests, reconcile PO Encumbrances, new supplier requests, independent contractors as well as the facilities, telecom and other interdepartmental purchase requests. Will work with the program and purchasing department in reviewing/negotiating contracts. Have approval within allowable dollar threshold for all procure to pay process. Support and be resource for all accounts payable inquiries.

You will manage the payroll process which entails processing new hires, terminations, late pays, additional pays, vacation payouts, processing salary and effort reallocations, monitoring salary management reports and PTO system. Oversee E-time sheets for weekly non-exempt ~40 FTE’s.

You will manage the travel program by utilizing the Concur system to approve and process travel reimbursements and reconciling ProCard purchases.

You will mange the asset management and space management which entails working with lab operations in tagging and tracking equipment and maintaining space inventory system. Work with Executive Director in providing the capital/equipment analysis.

You will work with Executive Director in the design and monitoring of SOP’s to ensure efficient, timely, and accurate reporting. He/she will have full understanding of the chart of accounts to allow him/her to approve purchasing and expenses booked to the correct areas in the general ledger.

You will directly supervise financial coordinator team and be able to back up the Executive Director.

This position will be cross trained in several areas and will provide backup support to others within the GTP/ODC Fiscal Operations team.

Qualifications

Bachelor’s degree preferredd and 2-3 years of experience working in finance or accounting or equivalent combination of education and experience is required. Previous experience in academic setting preferred. Knowledge of basic accounting practices, financial reporting, and variance analysis required. Individual must be detail oriented and organized. Strong proficiency in Excel and the entire Microsoft Office Suite preferred. The ideal candidate will be a self-starter and quick learner, a strong team player able to work in a dynamic environment. Experience with university financial systems preferred. Knowledge of Business Objects and BEN Financials a plus. Must be able to maintain confidentiality of sensitive information.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. Quick Link http://jobs.hr.upenn.edu/postings/45553 Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Jobs@Penn
   • Contacted by a Penn Recruiter
   • Referred by a Penn Employee
   • Referred by a friend or family member
   • Higher Education Recruitment Consortium (HERC)
   • Inside Higher Ed
   • Indeed.com
   • Other Internet Advertisement
   • Linkedin
   • Twitter
   • Other Social Media Site
   • Professional Affiliation/Trade Website
   • Diversity Association/Publication Website
   • Heard about it at a conference or career fair
   • Apple One
   • Recruitment and/or staffing agency
2. * What is your highest level of education completed?
   • Less than high school education
   • High School Diploma or GED
   • Vocational or Technical School
   • Associate's Degree or Two Year College
   • Bachelor's Degree
   • Master's Degree
   • PHD/MD/JD or equivalent doctoral degree
3. * How many years of experience do you have related to this position?
   • 0 to 1 Year
   • 1 to 2 Years
   • 2 to 3 Years
   • 3 to 5 Years
   • 5 to 7 Years
   • 7 to 10 Years
   • Over 10 Years

Applicant Documents Required Documents

1. Resume

Optional Documents

1. Cover Letter