CONTRACT COORDINATOR

Job description

Posting Details

Posting Details

Reference Number 96-31635 Posted Job Title CONTRACT COORDINATOR School Name Facilities and Real Estate Services Org Project Management Posted to the Web 04/18/2019 Posted Job/Salary Grade 025 Employment Type Non-Exempt Hours 40.00 Position Type Full Time Position Schedule 8:00 am-5:00 pm Months 12 Position Length Ongoing Position End Date University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Division of Facilities and Real Estate Services (FRES) provides the expertise, business process, policies and standards required to plan, design, construct, operate, maintain and renew the physical assets of the University, excluding the health system. In addition, the Division, comprised of approximately five Departments, is responsible for the strategic planning, management and operation of non-academic University property, and collaborating with the neighborhood to create a safe, diverse and economically vibrant destination. With close to 12M square feet of space, FRES maintains 186 buildings on a campus of 276 acres, completes over 60,000 maintenance requests per year, and starts approximately 250 projects a year. FRES is comprised of the following Departments: Administration, Office of the University Architect, Design and Construction, Real Estate, Operations and Maintenance.

The University of Pennsylvania is implementing a campus transformation entitled Penn Connects (http://www.pennconnects.upenn.edu). This comprehensive, award winning effort is expanding the campus over the next 20 years, including the construction of new academic research and recreational facilities. In addition, the University has secured $300M in Century Bond funding and continues to upgrade existing facilities over the coming years. https://www.facilities.upenn.edu/

Duties

The primary function and purpose of this position is to provide Contract Coordination for the Design and Construction Department. Contract Coordination – Process, review, track and file professional service agreements, architect/engineer agreements, on-call task orders, additional service requests, construction management agreements, construction services agreements, purchase order agreements, asbestos abatement agreements, cost events, and insurance renewal processes in a timely manner and in accordance with procedures.
Track and maintain timely processing via logs and other reports.
Provide back-up support for other Contract Coordinator as necessary.
Provide support to fellow departmental personnel (Project Managers, Capital Accountants, Auditors, General Counsel, etc.) on contract issues.
Interact with designers, contractors, and other vendors on contract issues such as insurance certificates, lien waivers, bond certificates, etc.

Qualifications

A High School Diploma or GED and 3 years to 5 years of experience or equivalent combination of education and experience are required.
This position requires superior communication, interpersonal skills, customer service, and administrative skills. Past experience working with multiple internal and external contacts. Must have proficient computer skills with Microsoft Office and Adobe applications, accurate typing and data entry, high level attention to details, communications, and general office skills. Must be able to be adaptable and handle stressful workload periods, by organizing and prioritizing work load, and be capable of working on multiple tasks simultaneously. Demonstrated experience in establishing methods for managing large volumes of data in a well-structured manner. Experience with e-Builder project management system is preferred. Experience with design and construction contracts is preferred.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Quick Link http://jobs.hr.upenn.edu/postings/45439 Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • [email protected]
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Indeed.com
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
Applicant Documents Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

     

     

     

    Diversity Profile: University

     

    AAUP COMPENSATION SURVEY DATA

    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 4/20/2019
    Application Due: 4/24/2019
    Work Type:
    Salary: