Event Coordinator
- Employer
- Hofstra University
- Location
- Hempstead, NY
View more
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Responsibilities include, but are not limited to:
•Planning and implementing all events, external engagements, meetings, tours and visits for distinguished guests of the dean’s office.
•Ensuring that communication of all events is seamless and that any event, external engagement, tour, etc. is properly reviewed and approved prior to utilizing or committing to the utilization of the School of Medicine building.
•Helping to schedule and provide site tours to coordinators of potential events.
•Working under the direction of the Event Planner to arrange accommodations, catering, media, transportation, and related services for events.
•Reviewing all room reservations and requests at the SOM using the school’s event space reservation system, 25Live. (creating and revising room layouts for each event)
•Using independent judgment to plan, prioritize, and organize a diversified workload.
•Assisting with documentation of policies and procedures regarding event operations.
•Interacting extensively and forging productive working partnerships with the entire community to enhance the public presence of the School of Medicine and the University as an interactive conference hub.
•Maintaining the events website.
•Serving as backup to Event Planner to communicate with clients.
•Assisting with the provision of timely reports on all scheduled events to the senior administration and proposing new ideas to improve the event planning and implementation process.
•Aiding the Event Planner with contracts, agreements, and billing related to events and meetings, including facility rentals and vendors
•Performing other duties as assigned.
Weekend hours are expected, as needed, in addition to late evenings and early mornings. This position also requires valid driver’s license and access to personal vehicle. Occasional travel required.
Qualifications:•A bachelor’s degree is required.
•The successful applicant must possess at least two years of experience in event planning and audio/visual services in a corporate or education setting.
•Must demonstrate the ability to conceptualize, develop and execute both large- and small-scale events, meetings, and conferences.
•Working experience in the operation of industry standard analog and digital AV technology found in classroom and corporate event environments is required. Experience with classroom and event resources scheduling software is required; experience with 25Live event space reservation system, facilities work order systems, and event management tools like Visio is a plus.
•Must demonstrate the ability to professionally communicate and work cooperatively with a wide range of senior administration and technical, academic and planning/event departments across Hofstra University, Zucker School of Medicine, and Northwell Health.
Application Instructions:For consideration, please send cover letter and resume to: SOMrecruit@hofstra.edu Voluntary Self-IdentificationAll applicants are invited to complete the three (3) voluntary self-identification formsDeadline:Open until filledDate Posted: 04/18/2019Posting Number: 896948
Organization
Working at Hofstra University
Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere. At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.
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