Exhibition and Program Manager

Job description

Posting Details

Position Information

Job TitleExhibition and Program ManagerDepartmentMoody Center for the ArtsFull Time/Part TimeFull-TimeRequisition NumberS19560Open Date04/18/2019Close DateSalary Information

Salary Commensurate with Experience and Qualifications

Work Schedule

Monday through Friday 8:30 a.m. to 5 p.m. Evenings and weekends as required by Moody installation and event requirements.

Benefits EligibleYesEligible for OvertimeNoPosition Summary

The Exhibition & Program Manager will be responsible for organizing and implementing a wide variety of exhibitions, public programs, and student projects at the Moody Center for the Arts.

Education RequiredBachelor's DegreeMajor/DisciplineSubstitution for Education RequirementEducation PreferredExperience Required3 yearsType of Experience

Related experience in exhibition management in an arts organization.

Substitution for Experience RequirementExperience PreferredLicense/Certification RequiredLicense/Certification PreferredSkills Required

- Outstanding project management skills
- Ability to develop and initiate new strategies
- Advanced problem solving skills
- Strong verbal and written communications skills
- Ability to work well under pressure and manage projects simultaneously
- Strong organizational and time management skills
- Advanced knowledge of Microsoft Office suite
- Strong data analysis skills
- Ability to work independently and as part of a team to meet expected deadlines and schedules
- Adept at problem solving, creating contingency plans and handling issues when necessary
- Strong client service orientation and attention to detail

Skills Preferred

- Excellent written and oral communication skills
- An ability to work with a wide range of individuals (artists, actors, faculty, staff, vendors) and to coordinate with the Moody staff
- A desire to work in a fast-paced, start-up environment

Internal / External Contacts

Internal: Outreach to Rice University faculty whose curricula relates to Moody Center exhibitions and programs. Works closely with Associate Curator and Head Preparator during installation process to ensure effective completion.

External: Works closely with artists of all disciplines and their representatives throughout exhibition and programming process.

Physical Demands

During exhibition installation, incumbent will be required to participate in moving of crates using pallet movers, fabrication/building of materials, and will be moving throughout exhibition space throughout full days.

Working Conditions

Required to attend all significant Moody Center events, which often occur in the evenings and on the weekends.

Essential PersonnelRice University Standard of Civility

Serves as a representative of the University, displaying courtesy, tact, consideration and discretion in all interactions with other members of the Rice community and with the public.

Security SensitiveYes Special Instructions to ApplicantsQuick Link for Postinghttp://jobs.rice.edu/postings/19291 Job Functions

Essential FunctionsAdditional Functions or Information Job Duties

Job Duty NameEssential FunctionsDescription of Job Duty

- Administers program operations, ensuring efficient, effective and productive operations
- Hires and manages temporary installation staff, communicates with all parties to ensure coordination and teamwork
- Ensures an installation schedule is developed and followed
- Hires, trains and manages student docents to ensure a professional and knowledgeable visitor experience
- Interprets, implements, and ensures compliance with policies and regulations and recommends changes to procedures and processes
- Creates and implements outreach plans that may include relationship development, communications, event and conference management
- Provides support in developing relationships with internal and external entities
- Performs all other duties as assigned

Job Duties

Job Duty NameAdditional Functions & ResponsibilitiesDescription of Job Duty

- Manages all exhibitions, including both site-specific installations and loan shows. The Moody has three exhibition seasons/changeovers per year
- Executes all loan forms and insurance documents, working directly with outside lenders
- Ensures all installation materials are ordered and available when needed
- Makes all crating and shipping arrangements, working directly with outside art handling and shipping companies
- Ensures that visiting artists’ travel and hotel accommodations are arranged
- Organizes and implements original programming in support of Moody exhibitions, including four signature events
- Identifies and executes contractual agreements with artists, musicians, dancers, etc. who participate in Moody programs
- Acts as professional staff liaison to Moody Student Collaborative group
- Aids in the organization and execution of student workshops, student openings, and student social events
- Identifies and engages with Rice University faculty whose curricula relates to Moody Center exhibitions and programs; encourages faculty to design coursework related to exhibitions and programs, proactively invites faculty to teach in the Moody classrooms
- Supervises student Gallery Guide Manager to ensure all shifts are filled to provide appropriate oversight of Moody Center exhibitions and an enhanced visitor experience

Applicant DocumentsRequired Documents
  1. Resume
  2. Cover Letter
Optional Documents
    Supplemental Questions

    Required fields are indicated with an asterisk (*).

    1. * Do you have a bachelor's degree?
      • Yes
      • No
    2. * Do you have three years of related experience in exhibition management in an arts organization?
      • Yes
      • No
    3. * Please provide the salary or range that you would require or consider for this position.

      (Open Ended Question)




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    Job No:
    Posted: 4/19/2019
    Application Due: 12/9/2019
    Work Type: