#99077 Graduate Program Manager

La Jolla, CA
Apr 19, 2019
Institution Type
Four-Year Institution

UCSD Layoff from Career Appointment: Apply by 04/19/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 04/30/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


UC San Diego is a student-centered, research-focused, service-oriented public institution, recognized as one of the top 15 research universities worldwide. The University fosters a culture of collaboration that sparks innovative discoveries that advance society and drive economic impact. The Department of Chemistry and Biochemistry is one of the largest and most complex departments on campus. Our Department combines research on the most consequential and revelatory scientific areas with education aimed at building our future leaders and scientists.

The department’s organization is divided among four major disciplines/divisions each with its own department leadership representation under the Department Chair: Biochemistry, Inorganic Chemistry, Organic Chemistry, and Physical Chemistry. The department is comprised of 65 ladder rank faculty, and additional 12-15 in various instructional and ~150 in academic research titles and postdoctoral scholars. The above academic community presents a plethora of diverse complex issues from Health Sciences Compensation Program agreements to adjuncts from national laboratories sharing negotiated employee patent agreements. The department is also comprised of 70 career staff; ~60 temporary or student staff, and 350 Master’s and Ph.D. students. Undergraduate students majoring in chemistry number greater than 1000, and total undergraduate and graduate annual course enrollments exceed 24,500. The department currently has more than 180 awards from federal, state and private sources for approximately $23 million per annum in extramural funding and $49 million in total annual expenditures.

The Department of Chemistry and Biochemistry manages ten recharge facilities supporting national as well as UCSD-wide research endeavors in academe and industry: Nuclear Magnetic Resonance, Molecular Mass Spectrometry, Biomolecular and Proteomics Mass Spectroscopy, Cryoelectron Microscopy, Biophysics Instrumentation, Inorganic Characterization Instrumentation, Protein Crystallography, Small Molecule X-Ray Crystallography, Fabrication Facility plus the on campus Chemistry Storehouse. In addition, we are home to three national research center grants. The department also manages three major NIH training grants, and one Department of Education training grant, which fund graduate and postdoctoral students across UCSD departments/disciplines as well as off campus research organizations.

The Graduate Program Manager collaborates, consults and reports to the Student Affairs Director to help manage operations and personnel for the Chemistry and Biochemistry Graduate Program, one of the largest on campus with 250+ students in the UCSD Doctoral Program, 75+ students in the Master’s Program, and 30+ students in the UCSD-SDSU Joint Doctoral Program.

The position is responsible for overseeing academic and career advising; graduate admissions, outreach, and recruitment; graduate funding and the teaching apprentice program; curriculum planning; policy and process development and implementation, and long-range planning for the graduate program. The incumbent assumes full responsibility for the management of the Student Affairs Unit in the absence of the Student Affairs Director, and may represent the unit at divisional and campus levels.

The position also manages the programmatic and reporting aspects of our multiple department training grants (through NIH and Department of Education). Additionally, the position also coordinates our industrial relations, developing connections with local industry to plan sponsored events, career-related activities, and internships for our students. This position serves in an advisory role on all matters pertaining to the graduate program to the Student Affairs Director, Vice Chair for Education, and the department Graduate Affairs Committee (GAC).

Using skills as a seasoned, experienced Student Services professional, provides the full range of student services within an organization such as an academic department, school, or college. Independently advises students and resolves student services-related issues on the full range of academic issues inherent within the organization.

Advises faculty and management on a variety of student issues. Works with the department's management to recommend changes to policies, practices, and procedures. Guidance on issues requiring in-depth knowledge of specialized programs is provided by offices specializing in those fields, e.g., the financial aid office, graduate division, or student learning center, or by the chair/dean and faculty of the department. May administer funds for student programs.

  • Occasional evenings and weekends may be required. Overtime may be required.
  • Demonstrated experience in a Student Affairs operation. Ability to effectively advise and work closely with graduate students. Knowledge of advising and counseling techniques.

  • Demonstrated working knowledge of advising and counseling techniques.

  • Proven experience in a supervisory role including responsibility for hiring, delegating, directing work, training, evaluating performance, disciplining, and resolving complaints.

  • Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance. Ability in problem identification and reasoning.

  • Strong interpersonal skills, including tact, diplomacy, humor, and flexibility with a variety of people. Multicultural competencies; ability to work with diverse populations. Ability to work as part of a team; collaborate with colleagues on a day-to-day basis, and establish and maintain cooperative working relationships.

  • Excellent leadership, organizational, decision making, and management skills. Ability in monitoring/assessing people, processes or services, to make improvements. Skills in social perceptiveness to understand others behavior and actions in accordance with interaction at hand.

  • Experience to evaluate complex concepts or knowledge of past discrepancies, trends, and relationships, and apply the concepts appropriately.

  • Strong skill in project management to initiate, plan, execute, and complete the work of a team to achieve specific goals and meet specific success criteria.

  • Demonstrated ability to organize and analyze a variety of information, express ideas clearly and convincingly, to make strategic recommendations.

  • Ability to work effectively in a strong service environment under pressure and constant change in priorities. Ability to work independently exercising initiative and judgment in the performance of responsibilities.

  • Superior communication skills to effectively and professionally communicate using tact and diplomacy with internal and external campus community, including visitors. Skilled in the use of persuasion to achieve desired results.

  • Ability to develop a vision or image of how a system/process should operate under ideal and less than ideal circumstances to aid in developing different approaches of the Department’s mission for students.

  • Experience in Windows environment using Microsoft Office Suite, web browsers, and other database management systems. Must have ability to increase and update knowledge and skills as needed to meet the needs of the department.

  • Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.

  • Background Check required.

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