Office Manager

Job description

Description*Applications are accepted electronically ONLY at* Universityof Colorado l Anschutz Medical Campus

Schoolof Medicine, Department of Emergency Medicine

BusinessServices Principal Professional

Position#738958 – Requisition 16198

 The University ofColorado Denver l Anschutz Medical Campus seeks individuals with demonstratedcommitment to creating an inclusive learning and working environment.  We value the ability to engage effectivelywith students, faculty and staff of diverse backgrounds.

 TheDepartment of Emergency Medicine has an opening for a full-time, UniversityStaff (unclassified) Business Services Principal Professional position.

 TheUniversity of Colorado Anschutz Medical Campus ranks among the top institutionsnationally in clinical care, education and research. Its 230-acre campus,designed to enhance collaboration and interprofessional education, hosts theCollege of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, andPublic Health; the Graduate School; a Health Sciences Library; and twohospitals. Strategically located contiguous to the campus are a biosciencesresearch park and the soon-to-be-completed Veterans Hospital. CU Anschutzoffers two undergraduate degrees, 35 graduate degrees, and fivefirst-professional programs. More than 4,000 students learn alongside facultymembers who also make meaningful medical discoveries and provide expertclinical care through 1.5 million patient-visits annually. A hub for researchand innovation, CU Anschutz receives over $400 million in research awards eachyear and has filed 1,300 patent applications and formed 53 new companies since2002. ReadCU Anschutz Quick Facts here.

Natureof Work

This is a full-timeposition in the Department of Emergency Medicine. This position will beresponsible for working with the Vice Chair and Chair in order to developcreative strategies to effectively and consistently communicate theDepartment’s broad range of dynamic programs and achievements. This role willbe directly responsible for managing, planning, and executing special projectand events in compliance with University rules. This individual will work in aself-directed manner with excellent prioritization skills. This individual willneed to be mission-driven and a strong advocate for the growth and developmentof opportunities within the Department. We are looking for aresponsible individual to oversee the workflow in our Department. The roleis a complex one. This individual will not just be someone who supervises thework of others, but will be responsible for coaching, resolving issues andserving as a link between subordinates and upper management. This individualwill ensure execution of all Dept. special projects.

This position willreport directly to the HR Manager and will directly supervise 5-8 employees inthe Department.

 Examples of Work Performed:
  • Management of end-user software training to maximize efficiency of department staff.
  • Visiting Professor Program Coordinator.
  • Invite guest speakers and coordinate associated travel, accommodations, reimbursements, catering, agenda, materials preparation, room reservations, IT, and other varied needs
  • Work with Vice Chair on continuous quality improvement efforts.
  • Responsible for managing, planning, and executing special projects and events in the Department:
  • Faculty events for incoming/outgoing/recruitment/retirement.
  • Ongoing enrichment: faculty retreats, Grand Rounds, holiday party, administrative staff team building events, Professors Dinner, etc.
  • Responsible for ensuring all events and projects are executed professionally and successfully while promoting the University’s mission and Department objectives.
  • Ensure that all special projects and events are conducted within budget and following University rules.
  • Work with Vice Chair and Chair to develop creative strategies to effectively and consistently communicate the Department’s broad range of dynamic programs and achievements
  • Oversight of all executive assistants and other support personnel in the Department.
  • Coordinate and manage faculty meetings, Directors meetings, Executive Committee meetings.
  • Manage the calendar and meetings of the Vice Chair of Finance and Administration.
  • Handles procurement for events, purchases, etc., seeking input and authorization for advanced or critical decisions. Responsible for all reconciliations related to purchases.
  • Act as backup and proxy for all executive assistants in the Department.
  • Perform other duties as assigned.
  • This description is a summary only and isdescribing the general level of work being performed, it is not intended to beall-inclusive. The duties of this position may change from time to time and/orbased on business need. We reserve the right to add or delete duties andresponsibilities at the discretion of the supervisor and/or hiring authority.

     PLEASENOTE:Candidates will be responsible for travel expenses related to the interviewprocess and any relocation expenses, if applicable

     Salary and Benefits:The hiring salary forthis position is commensurate with skills and experience. This position is noteligible for overtime compensation.

    Your total compensation goes beyond thenumber on your paycheck. The University of Colorado provides generous leave,health plans and retirement contributions that add to your bottom line.

      Benefits: Calculator:

    QualificationsMinimum Qualification:
    • Abachelor’s degree in business, business administration, finance, accounting ,education, social sciences, healthcare administration, public administration,communications, information systems, or a directly related field from anaccredited institution. Experience with program creation, implementation andmanagement.
    • Five (5) years of experience with day-to-day management of business and administrative operations.
    • Prior supervisory/management experience.
    Preferred Qualifications
  • Master’s degree in Higher Education Administration
  • Experience working with UPI, UCH and University policies, rules and regulations.
  • Competencies/Knowledge, Skills, andAbilities

  • Advanced skills in Microsoft Office Suite.
  • Ability to work with a diverse group and competing interests.
  • Ability to work independently, prioritize tasks, work under tight deadlines.
  • Ability to collaborate with Department and Hospital leadership.
  • Demonstrateprofessional, ethical, respectful and courteous behavior
  • Flexibility and the ability to adapt to various situations.
  • Strong customer service and interpersonal skills.
  • Ability to carry out strategic vision of the department in all aspects of the job.
  • Ability to take direction and use independent judgment to meet multiple deadlines. 
  • Strong computer skills.
  • Excellent time management and organization skills.
  • Ability to effectively explain processes and procedures.
  • Excellent organizational skills and ability to manage multiple projects.
  • Excellent attention to detail.
  • Ability to represent the University in a professional manner with tact and diplomacy.
  • Ability to consistently exercise independent judgement and discretion in matters of significance.
  • Resourcefulness and diplomacy.
  • Diversity and Equity:The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process.  To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Office of Equity by email at [email protected] or by phone at (303) 315-2567. The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment. The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

    Job Category: Business Services
    Primary Location: Aurora
    Schedule: Full-time
    Posting Date: Apr 18, 2019
    Unposting Date: Ongoing




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    Job No:
    Posted: 4/19/2019
    Application Due: 9/17/2019
    Work Type: