Posting Details

Posting Details

Posting NumberS02960PWorking TitleBUSINESS MANAGER IDepartmentInstitutional DiversityAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The mission of the Office of Institutional Diversity is to provide institutional leadership to the focused effort to enhance and maintain a diverse and inclusive environment for learning, teaching, research and service at The University of Georgia. OID goals include:
Enhancing diversity awareness and education through training and learning opportunities for faculty, students and staff throughout the university. Promoting awareness of UGA’s diversity efforts by supporting diversity related events across the UGA campuses. Establishing and defining strategic partnerships between the Office of Institutional Diversity and other units. Identifying and obtaining additional resources that will enhance and support institutional diversity endeavors.

College/Unit/Department websitewww.pslsamp.uga.eduPosting TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

8:00 AM – 5:00 PM, Monday – Friday, with occasional night and weekend work. This position will require some travel within the State of Georgia.

Advertised Salary$39,000Posting Date04/17/2019Open until filledYesClosing DateProposed Starting Date05/20/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleBusiness Operations ProfessionalPay GradeFLSAJob FamilyBusiness And FinanceFTE1.00Minimum QualificationsPreferred Qualifications

*Knowledge of University practices and procedures.
*Knowledge of accounting and budget management and projection software;
*Thorough knowledge and experience using Peoplesoft financials and OneUSG Connect
*Thorough knowledge of and experience with UGA Sponsored Programs policies and procedures and the ability to prepare external funding proposals based on RFPs or sponsor’s requirements;
*Working knowledge of HCM time and labor;
*Working knowledge of HCM payroll system policies & procedures;
*Working knowledge of HCM payroll for personnels and budget amendments;
*Working knowledge of UGAmart and purchasing policies & procedures;
*Working knowledge of the Peoplesoft travel and expenses, and accounts payable
*Working knowledge of the Peoplesoft financials general ledger journal;
*Working knowledge of the Human Resources system for posting job openings for both student and staff positions;

Position Summary

The Business Manager I serves as the business manager for the Peach State Louis Stokes Alliance for Minority Participation (Peach State LAMP) in the Office of Institutional Diversity. The major responsibilities include managing the business, fiscal, and office activities of a regional project and coordinating all the administrative aspects of a program budget with multiple sub-awards. This includes managing all budgeting, accounting, and other financial functions related to Peach State LSAMP which is an Alliance of six public institutions in the University System of Georgia, and provide the LSAMP Director and Alliance institutions with updated information pertaining to their budgets, budget justifications, and invoice submission. This individual will need strong interpersonal skills to work with various faculty, staff, students and administrators at the college level and able to handle accounting, grant and office management duties. The Business Manager I will need to have worked with individuals from diverse populations and preferred applicants will have experience working in a university setting. The Business Manager I position is a grant funded position, and is therefore subject to grant renewal. The current grant is a 5-year award of $4 million dollars (approximately $800,000 per year) and started September, 2016.

Knowledge, Skills, Abilities and/or Competencies

*Thorough knowledge of current computer software programs such as MS Office Suite; *Thorough knowledge of accounting and bookkeeping methods.
*Budget management, payroll and purchasing experience
*Ability to maintain complex records and prepare reports from various statistical and financial materials;
*Ability to use independent judgment;
*Ability to work under extremely limited supervision;
*Supervisory skills;
*Excellent organizational and analytical skills.
*Ability to make work decisions in accordance with administrative rules, regulations, and policies. Ability to plan and budget for conferences and meetings.
*Ability to understand and follow complex oral and written instructions.
*Ability to establish and maintain effective working relationships with other employees and with the public.
*Thorough knowledge of office management principles and practices.
*Ability to use discretion with confidential information
*Attention to detail is imperative in order to successfully manage the flow of fiscal resources for the office.

Education, Experience, and Certification requirements are as follows:
Bachelor’s degree in a business, finance or accounting area with five years of experience required; or Associate’s degree in a business, finance, or accounting area with seven years of experience.
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*Knowledge of University practices and procedures.
*Knowledge of accounting and budget management and projection software;
*Thorough knowledge and experience using Peoplesoft financials and OneUSG Connect
*Thorough knowledge of and experience with UGA Sponsored Programs policies and procedures and the ability to prepare external funding proposals based on RFPs or sponsor’s requirements;
*Working knowledge of HCM time and labor;
*Working knowledge of HCM payroll system policies & procedures;
*Working knowledge of HCM payroll for personnels and budget amendments;
*Working knowledge of UGAmart and purchasing policies & procedures;
*Working knowledge of the Peoplesoft travel and expenses, and accounts payable
*Working knowledge of the Peoplesoft financials general ledger journal;
*Working knowledge of the Human Resources system for posting job openings for both student and staff positions;

Physical Demands

Normal for an office environment. Work at the computer for long periods of time. Occasional light lifting of packages, specifically during planning and implementing the annual conference.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Provide management, financial accountability and fiscal integrity for the Peach State LSAMP grants and collaborative program budgets. Supervise all accounting functions to ensure Fiscal Year is closed out properly. Assist with the fiscal planning and management of the annual budgets for each of the subaward budgets, projecting financial needs and overseeing annual grant budgets for the LSAMP administrative, student participants, overhead, and foundation accounts. Manage and direct the day-to-day business functions and fiscal activities. Assist with grant budgets, proposal preparation and submission, coordinate materials for awards, and prepare annual financial reports.

Percentage of time25 Duties/Responsibilities

Duties/Responsibilities

Supervise UGA LSAMP Campus Coordinator and student employees. Serve as an initial point of contact for the Peach State LSAMP office. Serve as liaison with the LSAMP institutions’ (including UGA’s) Sponsored Programs, Contracts & Grants, Sponsored Programs, Financial Aid as needed. Serve as liaison with UGA departments such as IT, Human Resources, Physical Plant, Business Services, UGA Foundation, Telephones and all others as needed.

Percentage of time25 Duties/Responsibilities

Duties/Responsibilities

Act as executive assistant to the Alliance Director. Maintain relevant listserv and email distribution lists for faculty and staff communication. Reviews and if appropriate approves financial transactions of UGA LSAMP Campus Coordinator. Coordinates with other UGA staff serving various research programs with Alliance Director and Principle Investigators.

Percentage of time20 Duties/Responsibilities

Duties/Responsibilities

Reconcile accounts monthly to ensure proper coding of all revenues and expenditures and to ensure that expenditures are in compliance with stated policy and guidelines. Apply the university’s accounting and financial management principles in the procurement of materials, accounts receivable and accounts payable for all grant activities. Notify appropriate faculty and staff regarding balance discrepancies, problems and or trends with the grant accounts. Perform corrective actions (i.e., journal vouchers) to resolve identified inconsistencies Prepare all fiscal statements and financial reports based on month end data.

Percentage of time15 Duties/Responsibilities

Duties/Responsibilities

Take a leadership role in planning the conference by assisting with hotel negotiations including negotiating contracts for meals, lodging and conference space. Provide logistical support for all registration, transportation, conference travel and lodging.

Percentage of time10 Duties/Responsibilities

Duties/Responsibilities

Assists with special projects as needed.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
2. * How many years of Administrative support experience do you have?
   • 0-2
   • 3-5
   • 6-9
   • 10 or more
3. * What is your Philosophy for serving students?

   (Open Ended Question)

4. * How many staff/interns/students have you supervised in past positions you have held?

   (Open Ended Question)

5. * Do you have a bachelor's degree?
   • Yes
   • No
6. * Please describe the attributes that will make you a strong candidate for this position

   (Open Ended Question)

7. * Have you ever worked on Campus before?
   • Yes
   • No
8. * Do you have experience in working with detailed budgets?
   • Yes
   • No
9. * Are you a current employee of the University of Georgia?
   • No Response
   • No
   • Yes
10. * How many years of Accounting experience do you have?
    • 0-2
    • 3-5
    • 6-9
    • 10 or more

Applicant DocumentsRequired Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents