Administrative Associate I

Job description

Posting Details

Posting Details

Posting Number S02961P Working Title Administrative Associate I Department Franklin College Biochemistry & Molecular Bio About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

M-F 8-5

Advertised Salary Commensurate with Experience Posting Date 04/17/2019 Open until filled Yes Closing Date Proposed Starting Date 05/20/2019 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Office/Clerical Assistant Pay Grade FLSA Job Family Administrative FTE 1.0 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualificaitons.

Preferred Qualifications Position Summary

This position will serve as the initial point of contact for all incoming faculty, students, staff and visitors for the Biochemistry and Molecular Biology Department. Responsibilities include, but are not limited to, answering calls and responding to emails, processing mail, scheduling conference rooms and usage of departmental vehicles, processing purchase and check requests in OneSource, supervision of student workers, managing building access requests in the Andover system, exchange of quarterly film badges for radiation safety, and assisting with various other things as they come up within the department.

Knowledge, Skills, Abilities and/or Competencies

Knowledge of Adobe Acrobat, Microsoft Word, Excel, PowerPoint, and webpage development. Knowledge with OneSource and UGAmart a plus.

Physical Demands

Sit at a computer for extended periods of time. Lift 25 pounds.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Answers all incoming calls and emails to the department. Process all incoming and outgoing campus mail, Federal Express and UPS packaging. This also involves notifying research laboratories of incoming packages to be picked up. Will manage the storage room and the completion of the transfer of files to the Finance and Administration Records Center. Handle scheduling for conference rooms via an extensive online calendar, and schedule use of the departmental car and van. Photocopy exams and class notes and manage student files. Position will supervise two student workers.

Percentage of time 30 Duties/Responsibilities


Assist the Department Head and the Administrative Specialist II with IT duties, such as uploading all personnel information to the departmental website, adding new pages, events, and news. Assist in faculty webpage development or modifications.

Percentage of time 15 Duties/Responsibilities


Process departmental UGAmart orders, and check/travel requests and post/process all FEDEX/UPS charges in OneSource. In addition to handling employee reimbursements both in Onesource and the Foundation check request system. Assists with approving UGAMArt orders and posting to the departmental spreadsheets for the Biochemistry labs as needed.

Percentage of time 20 Duties/Responsibilities


Process all building access requests and update holiday building access in the Andover system, manage key inventory for entire department, new key requests, paper inventory and supply inventory. Also, responsible for exchange of quarterly film badges for radiation safety.

Percentage of time 10 Duties/Responsibilities


Assist with course offerings and compile all course evaluation material and disperse to appropriate faculty; assist with ELC content. Assist with graduate student recruitment and graduate student correspondence, handle all graduate student reimbursements.

Percentage of time 10 Duties/Responsibilities


Assist with the departmental Seminar Series, special event planning and faculty correspondence, including delivering and picking up documents, escorting visitors and seminar speakers as necessary.

Percentage of time 5 Duties/Responsibilities


Serves as telephone representative which includes processing requests for new telephone service, discontinuing service, repair service and working with UGA Telephone Services for any issues related to the Biochemistry Department.

Percentage of time 5 Duties/Responsibilities


Other duties as assigned.

Percentage of time 5 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you possess a valid driver's license?
    • No Response
    • No
    • Yes
Applicant Documents Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 4/19/2019
    Application Due: 5/21/2019
    Work Type: