Edinburg, TX
Apr 19, 2019
Institution Type
Four-Year Institution
Posting Details

Position Information

Posting Number SRGV3872 Working Title PAYROLL SPECIALIST Number of Vacancies 1 Location Edinburg, Texas Department Financial Services-Comptroller FTE 1.0 FLSA Non-Exempt Scope of Job

Provides direct administration support with complex payroll tax and payroll processes within the department. Act as a resource and provide guidance to payroll technicians in the department.

Description of Duties

•Acts as the main point of contact with regard to payroll/absences/and time card processing.
•Researches, analyzes and resolves difficult or technical problems or questions presented by other co-workers, faculty, staff students or outside agency representatives using knowledge of common problems and of entire payroll functions.
•Completes and/or verifies updates to payroll data ensuring completeness, accuracy and timeliness with payroll processing.
•Oversees and supervises assigned aspects of payroll processing (accruals, deductions, reports, absences, etc.).
•Tracks and reconciles all payroll taxes and tax treaty benefits for calendar year end reporting.
•Reviews, tracks and prepares reconciliation of all employee exits and employee leave balances.
•Coordinates updates to non-resident alien immigration documents for taxation purposes, coordinating with Office of Human Resources and Tax Compliance Office as it pertains to employees, where applicable.
•Maintains records for employee fringe benefits such as moving expenses, housing allowances, gift cards, etc., and validates payroll results.
•Processes reports, ensures and coordinates the scheduling of payroll-related payments to outside vendors, coordinating with Office of Human Resources where applicable.
•Performs other duties as assigned.

Supervision Received

General direction from the assigned supervisor.

Supervision Given

May supervise assigned staff.

Required Education

•Associates Degree in Business Administration or a closely related field, or
•60 hours of College credit with 18 hours of classes in Business Administration or a closely related field.
•High School diploma with two (2) years of additional payroll or payroll tax related experience.

Preferred Education




Required Experience

Three (3) years prior experience in payroll processing, non-resident alien payment or IRS regulations or other work experience related to the duties performed.

Preferred Experience



Standard office equipment including Microsoft Office programs.

Preferred: Experience with integrated business software system such as Oracle Business Suite, Banner Student Information.

Working Conditions

Needs to be able to successfully perform all required duties. Usual office environment.


Ability to exercise judgment and discretion in all matters pertaining to tax and payroll records. May be expected to work on weekends. Occasional travel may be required. Ability to work effectively in team environment.

Physical Capabilities


Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 04/17/2019 Grant Funded Position No If Yes, Provide Grant Expiration Date Posting Detail Information

EEO Statement

UTRGV is an Affirmative Action/Equal Opportunity Employer that strives to hire without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. UTRGV takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

*Date of Birth

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or [email protected]

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

Quick Link Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current UTRGV employee?
    • Yes
    • No
  2. * Are you now, or previously, employed by The University of Texas System or any of its institutions?
    • Yes - I currently am employed by the UT System or its institutions
    • Yes - I have previously been employed by the UT System or its institutions
    • No - I have never been employed by the UT System or its institutions
  3. * Please select your highest level of completed education.
    • 6th grade education
    • 10th grade education
    • High School Diploma or GED
    • Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
    • Bachelors Degree from an accredited university
    • Masters Degree from an accredited university
    • Ph. D. or other terminal degree from an accredited university
    • None of the above
  4. * Please provide the field of study for your education:

    (Open Ended Question)

  5. * Please indicate the number of years of full time work experience you have directly related to the position in which you are applying for:
    • Less than 1 year
    • 1 year
    • 2 years
    • 3 years
    • 4 years
    • 5 years
    • 6 years
    • 7 years
    • 8 years
    • 9 years
    • 10 years
    • Over 10 years
  6. * Do you meet the minimum requirements for this position?
    • Yes
    • No
Applicant Documents Required Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application
  2. Curriculum Vitae
  3. Unofficial Transcripts
  4. Reference Letter 1
  5. Reference Letter 2
  6. Reference Letter 3
  7. Certifications and Licenses
  8. Other Document
  9. List of 3 References
  10. Unofficial Transcripts 2
  11. Unofficial Transcripts 3
  12. Letter of Interest
  13. Unofficial Graduate Transcripts
  14. Additional Document
  15. Training Certificates

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