OFFICE ASSISTANT II

Location
Edinburg, TX
Posted
Apr 19, 2019
Institution Type
Four-Year Institution
Posting Details

Position Information

Posting Number SRGV3871 Working Title OFFICE ASSISTANT II Number of Vacancies 1 Location Edinburg, Texas Department College of Education and P-16 Integration FTE 1.0 FLSA Non-Exempt Scope of Job

To perform advanced clerical duties for a department. Responsible for the performance of clerical, typing and data entry duties.

Description of Duties

•Performs clerical duties requiring some discretion and/or independent judgment.
•Maintains office supply inventory.
•Performs data entry, deletion and updates.
•Supervises and engages in various records keeping, posting, filing and sorting to departmental records.
•Prepares departmental reports.
•Determines work priority.
•Opens mail, sorts and routes correspondence or forms.
•Issues equipment, records, receipts or supplies.
•Collects data and prepares material for periodic reports, surveys or publications.
•Replaces senior clerical personnel on vacation or temporary leave.
•Acts a receptionist answering routine questions and referring more complex inquiries to appropriate administrators.
•May perform other duties as assigned.

Supervision Received

Direct supervision on complex and unusual assignments.

Supervision Given

May supervise clerical support staff including clerks, work-study employees and temporary direct wage employees.

Required Education

High school diploma or GED.

Preferred Education

Associates degree.

Licenses/Certifications

None.

Required Experience

Two (2) year of clerical experience in an office setting.

Preferred Experience

None.

Equipment

Knowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office environment. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Other

Must have excellent interpersonal, organizational, and communication skills.

Physical Capabilities

N/A

Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 04/18/2019 Grant Funded Position No If Yes, Provide Grant Expiration Date Posting Detail Information

EEO Statement

UTRGV is an Affirmative Action/Equal Opportunity Employer that strives to hire without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. UTRGV takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

*Date of Birth
*Gender
*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or [email protected]

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

Quick Link http://careers.utrgv.edu/postings/20932 Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current UTRGV employee?
    • Yes
    • No
  2. * Are you now, or previously, employed by The University of Texas System or any of its institutions?
    • Yes - I currently am employed by the UT System or its institutions
    • Yes - I have previously been employed by the UT System or its institutions
    • No - I have never been employed by the UT System or its institutions
  3. * Please select your highest level of completed education.
    • 6th grade education
    • 10th grade education
    • High School Diploma or GED
    • Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
    • Bachelors Degree from an accredited university
    • Masters Degree from an accredited university
    • Ph. D. or other terminal degree from an accredited university
    • None of the above
  4. * Please provide the field of study for your education:

    (Open Ended Question)

  5. * Please indicate the number of years of full time work experience you have directly related to the position in which you are applying for:
    • Less than 1 year
    • 1 year
    • 2 years
    • 3 years
    • 4 years
    • 5 years
    • 6 years
    • 7 years
    • 8 years
    • 9 years
    • 10 years
    • Over 10 years
  6. * Do you meet the minimum requirements for this position?
    • Yes
    • No
Applicant Documents Required Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application
  2. Curriculum Vitae
  3. Unofficial Transcripts
  4. Reference Letter 1
  5. Reference Letter 2
  6. Reference Letter 3
  7. Certifications and Licenses
  8. Other Document
  9. List of 3 References
  10. Unofficial Transcripts 2
  11. Unofficial Transcripts 3
  12. Letter of Interest
  13. Unofficial Graduate Transcripts
  14. Additional Document
  15. Training Certificates

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