Job description

Posting Details

Posting Details

Reference Number 24-31729 Posted Job Title COORDINATOR OF ATHELTIC FACILITIES School Name Division of Recreation & Intercollegiate Athletics Org Recreation Administration Posted to the Web 04/17/2019 Posted Job/Salary Grade 025 Employment Type Exempt Hours N/A Position Type Full Time Position Schedule 8:30 am-5pm (nights, weekends, and holidays as required) Months 12 Position Length End Date Established Position End Date 06/30/2021 University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

Penn Athletics is a broad-based Division that serves the University community through 33 intercollegiate varsity programs and diverse recreational offerings. Penn is home to two of the most iconic venues in college athletics, The Palestra and Franklin Field. The Quakers are proud members of the Ivy League. The Division aims to make an impact through athletics by empowering individual excellence and fostering community through varsity, club, and recreational activities. Penn Campus Recreation sponsors 36 club sports and hundreds of intramural teams to provide opportunities to students, both undergraduate and graduate, and faculty/staff. A wide-array of classes and programs are offered through the Pottruck Health and Fitness Center and the Fox Fitness Center for recreation and wellness.


Identifies mechanical, structural, housekeeping, and general facility needs and indirectly manages the daily resolution of maintenance problems with FRES and/or outside contractors in assigned buildings (Building Administrator). Management of Athletic Department’s security and access systems for 12 buildings and 8 outdoor facilities for roughly 2,100 DRIA Staff and student-athletes. Work directly with housekeeping managers to ensure charge specification and departmental needs are met. Oversight of DRIA work order reconciliation. Ensure work order related services and charges are in line with expectations and requested service. Coordinates event housekeeping and IMC needs for Intercollegiate events and performs event management duties as assigned. Reports to and receives general administrative support, supervision, and direction from Assistant Athletic Director for Facilities. This is a two year term position.


BA/BS degree required. Proficiency in MS office applications (Word, Excel, and PowerPoint) required. Exceptional organizational, oral and written communication skills. Meticulous and practical with a team player attitude. Candidate should possess the ability to manage time and work independently under minimal supervision, exercising initiative and judgment in setting priorities, as well as handling multiple tasks under pressure. Ability to interact with individuals at all levels. Experience working in an office environment (university setting a plus) with knowledge of technological tools used to conduct meetings. Ability to work evenings, weekends, and/or holidays as required.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. Quick Link Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • [email protected]
    • Contacted by a Penn Recruiter
    • Referred by a Penn Employee
    • Referred by a friend or family member
    • Higher Education Recruitment Consortium (HERC)
    • Inside Higher Ed
    • Other Internet Advertisement
    • Linkedin
    • Twitter
    • Other Social Media Site
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Heard about it at a conference or career fair
    • Apple One
    • Recruitment and/or staffing agency
  2. * What is your highest level of education completed?
    • Less than high school education
    • High School Diploma or GED
    • Vocational or Technical School
    • Associate's Degree or Two Year College
    • Bachelor's Degree
    • Master's Degree
    • PHD/MD/JD or equivalent doctoral degree
  3. * How many years of experience do you have related to this position?
    • 0 to 1 Year
    • 1 to 2 Years
    • 2 to 3 Years
    • 3 to 5 Years
    • 5 to 7 Years
    • 7 to 10 Years
    • Over 10 Years
Applicant Documents Required Documents
  1. Cover Letter
  2. Resume
Optional Documents




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    Job No:
    Posted: 4/19/2019
    Application Due: 5/3/2019
    Work Type: