Grant & Contract Coordinator

Job description

Job location: Hyde Park Campus

Employment Type: Full-time
Posted data: 2019-04-18
Req: JR04717
Department2012210 Medicine-Admin

About the UnitThe Department of Medicine was the first department created when the medical school began over 110 years ago. It has evolved into the largest department not only in the medical school with over 300 full time faculty but is also the largest department in the University. The main missions of the Department of Medicine, scholarship, discovery, education and outstanding patient care, occur in a setting of multicultural and ethnic diversity. These missions are supported by exceptional faculty and trainees in the department. The Department of Medicine also takes great pride in providing unparalleled, comprehensive and innovative patient care. The Department's clinical excellence is continually recognized by the highly regarded US News and World Report. Each of the Department's sub-specialty practices are recognized as programs of national, regional, and local distinction for our novel diagnostic and therapeutic patient care offerings. The Department of Medicine has a long and proud history of research and discovery in the basic, clinical and translational sciences. Currently, the Department of Medicine is among an elite group of medical centers who are leading in the discovery and delivery of personalized medicine. Our impressive pool of talented researchers is renowned for bridging the bench to the bedside, and clinical research evaluations of new drugs and devices. The educational mission of the Department of Medicine is to train exceptional healers and the future leaders in academic medicine. The Department is home to four top residency programs (Internal Medicine, Emergency Medicine, Dermatology and Medicine-Pediatrics) and twelve fellowship programs, including seven federally-funded training grants. Diversity of housestaff and faculty is a key priority in our enterprise, both to cultivate leadership from underrepresented minorities and women and to reflect the ethnic and racial makeup of the patients we serve. Our trainees and faculty are recruited from top medical schools in the country.

Job Information

Job Summary:

The Grant & Contract Coordinator assists in pre-award activities within The Department of Medicine including reading proposal guidelines; collecting, composing, and/or preparing administrative components of proposal submissions; preparing applications, performing funding searches, developing and preparing budgets, and monitoring regulatory compliance requirements.


  • Ensures timely and accurate submission of competitive and non-competitive proposals and renewals to University Research Administration.
  • Ensures that all applications meet agency and University guidelines, published time tables, and deadlines.
  • Assists in post-award activities including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, summer salary processing, grant projections, grant closing processes and account closing.
  • Assists in preparation of summaries for Principal investigators of grant projections and responds to questions from Principal Investigators.
  • Coordinates and ensures completion of annual, final, and ad hoc financial requirements and keeps the Principal Investigator informed of progress.
  • Interacts with University Research Administration, Faculty, Department Pre-Award Staff, Department Human Resources, Pre/Post Award staff in other departments and Financial Services Office personnel.


  • Strong computer skills including word processing and spreadsheet skills required.
  • Excellent verbal and written communication skills required.
  • Strong organizational skills required.
  • Attention to detail required.
  • Strong interpersonal skills required.
  • Knowledge of accounting required.
  • Financial skills required.
  • Ability to exercise sound judgment, discretion, and tact required.
  • Strong time management skills, including ability to handle multiple, concurrent tasks required.
  • Ability to maintain effectiveness under deadlines required.
  • Knowledge of research methods and funding sources preferred.
  • Knowledge of federal and University regulations for grant management preferred.

Additional Requirements

Education and Experience:

  • Associates degree or a minimum of two years of experience required.

  • Bachelor's degree preferred.

  • Proficiency with Microsoft Office suite required.

  • Experience in administration, accounting or grant and contract preferred.

Required Documents:

  • Resume
  • Cover Letter 

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit EligibilityYes

Pay FrequencyHourly

Pay RangeDepends on Qualifications

Scheduled Weekly Hours37.5


Job is Exempt?No

Drug Test Required?No

Does this position require incumbent to operate a vehicle on the job?No

Health Screen Required?No

Posting Date2019-04-18-07:00

Remove from Posting On or Before2019-10-18-07:00

Posting Statement:The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Job No:
Posted: 4/19/2019
Application Due: 6/22/2019
Work Type: