Administrative Associate

Stanford University

Job Number: 82785

Administrative Associate 3 Job Code: 4103 Job Grade: F FTE: 100%, Non-exempt, 1 Year Fixed Term

The School of Engineering, Materials Science and Engineering (MSE)

Founded in 1919 with its roots in metallurgy, Department of Materials Science and Engineering focuses on controlling and understanding the structure and properties of materials related to information technology, energy production/storage, aerospace and biotechnology/medicine. Areas of research are addressed through electronic, optoelectronic, photonic, magnetic, electrochemical, mechanical and biological properties of materials. Microstructural characterization at the nanometer length scale, together with computational modeling at the atomic and molecular scale provide fundamental support of these studies. In addition, ultrafast x-ray photography is used to understand materials at the atomic scale. The materials of interest in the department include metals, ceramics, glasses, composite materials, polymers, and biomaterials. Faculty and students work collaboratively with researchers in other fields, including chemical engineering, applied physics, electrical engineering, mechanical engineering and medicine.

Department of Materials Science and Engineering, seeks an Administrative Associate to provide administrative and operational support to faculty and students. Reporting directly to the Director of Finance and Operations, you will provide support to a large volume of diverse clients and perform a broad range of simultaneous duties supporting department's core operations. Are you personable, proactive, problem solver and exude a high-level of customer service? Then this position may be the right fit for you!
**Applicants must upload a cover letter and resume to be considered for this opening**
Your responsibilities include:

Representing the Department of Materials Science and Engineering by being the first point of contact to respond to inquiries, determining and taking appropriate action as required.

Providing executive level of support to the Department Chair and the Director of Finance and Operations.

Maintaining a high-level of detail by managing multiple calendars, conferences, and travel.

Composing, formatting, preparing, and distributing routine high-level communications and materials relevant to department correspondence.

Maintaining approved content on department website and social media platforms.

Displaying your organizational skills by coordinating logistics and materials with limited consultation, and interfacing with vendors associated with conferences and various events.

Providing accurate and timely processing of financial transactions, acquisition of capital equipment, P/TCard transaction verification and award reconciliation.

Maintaining office supplies and equipment, obtaining vendor quotations, coordinating office moves, department space inventory.

May supervise other administrative staff.

Flexibility in completing any other assigned duties



To be successful in this position, you will bring:

• A High School diploma and four years of administrative experience, or combination of education and relevant experience.
• Proficiency in computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• An ability to prioritize and multi-task.

In addition, preferred requirements include:

• Bachelor's Degree, or Advanced Graduate Degree
• MS Office, Outlook, and Box experience

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.



Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness, and decision-making.

Additional Information

• Schedule: Full-time
• Employee Status: Fixed-Term
• Requisition ID: 82785

Job:

Location: School of Engineering, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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