Associate Dean Of Student Life And International Student Affairs

Philadelphia, Pennsylvania
Apr 18, 2019
Executive Administration Jobs
Deans, Other Executive Administration
Institution Type
Specialized Institutions


Position Description:

This position of Associate Dean of Student Life and International Student Affairs is instrumental in supporting our students and providing them a caring, compassionate, healthy environment in which to blossom and thrive. The position encourages our students to develop themselves and is a driving force in the many initiatives it takes to get students where they want to be.

The position supports programs and initiatives that foster well-being and increase knowledge of life skills, personal safety, and making good choices, as well as maintains a programming calendar which focuses on national monthly health observances, emerging health trends, cultural traditions and inclusivity, and intellectual and social needs of students. The position maintains a framework of standards and requirements to advise international students and is the primary contact for that segment of the Curtis student population.

Primary Responsibilities:

 International Student Advising
 Thorough orientation for maintaining status in U.S., cultural adjustment, policies, ESL
 Liaise with ESL instructor to monitor language acquisition progress
 I-20 issuance and SEVIS compliance
 SEVIS maintenance, including registering students each semester
 General immigration advising re maintaining status, Department of State advisories
 Employment advising for international students
 Optional Practical Training (OPT) applications
 Authorize Curricular Practical Training (CPT)
 Long-term advising (desired future visa categories, e.g. O-1, permanent residency)
 Referral to immigration lawyers, when necessary
 Prepare and disseminate international student list to all staff at beginning of year
 Sign student release requests and I-20 travel signatures

 New Student Orientation and Enrollment
 Manage and coordinate enrollment process communications for newly admitted students (required documents, web page content, orientation, new technologies)
 Development, implementation, and assessment of all programs during welcome week which support new students orientation to Curtis and cultural adjustment
 Recruit student leaders/ambassadors, enhance potential and skills, and provide opportunities for students to participate in orientation
 Oversee planning and execution of leaders training, international advance program, parent program, welcome week activities, catering, space reservations, survey
 Assemble speakers (sexual violence, alcohol and drug prevention, mental health, cultural adjustment, safety and security, facilitators for leader training)
 Social Security Card applications, supporting documents and oversight for trip to social security office (center city)

 Communications (flyers, posters, email, social media, small groups)
 New Student Orientation
 Wellness – events, programs, tips, reminders, information on physical and emotional well-being, peer support, suicide prevention, sexual reproductive health, alcohol/drug abuse et al.
 Weekly student life eblast to all students
 Curtis policies, immigration rules and regulations, travel and employment, counseling, musician injury recovery and prevention
 Compliance (sexual assault, Title IX, Code of Conduct and policies)

 Health and Wellness
 Management and oversight of relationships with external service providers
 University of Pennsylvania Student Health Service (Penn SHS)
 Curtis counseling team of 5 psychologists and 3 psychiatrists
 Specialists, chiropractic services
 Update and produce annual Student Wellness Guide (print and online)
 Plan, coordinate injury prevention programs scheduled around large production performances (operas, Curtis Symphony Orchestra concerts)
 Health Pre-Screening (for new students)
 Review immunization questionnaires for completeness
 Coordinate health pre-screening appointments/required immunizations with Penn SHS
 General preventative health care information dissemination
 Plan and execute annual Wellness Day (health fair, morning fun run, programs, raffles)

 Academic Advisor for Younger/International/Diploma students
 Initial advising for students/parents needing to set up elementary and secondary academic classes outside of Curtis
 Regular weekly meetings with younger students to review and support their academic study
 Periodic meetings with parents of younger students as needed
 Regular contact with academic providers/administrators to monitor progress
 GED/SAT/ESL and home schooling advising
 Sign off on GED requests and program transfer applications
 Proctor online course exams (U.S. younger students enrolled in online high school)
 Coordinates requests to be excused from classes to attend or perform in master classes

 Host Program
 Encourage and solicit students to be hosted, and recruit hosts for hosting and becoming members of the Friends of Curtis
 Oversee application process and vetting of hosts
 Coordinate with Advancement team responsible for Friends of Curtis
 Gather and disseminate information to hosts and students; e-newsletter to hosts
 Match up students with hosts; monitor relationships fall and spring

Student Events
 Help students plan recreational activities
 Chaperone student activities as required
 Develop, plan, and execute group activities
 Secure comp or purchase tickets for small or individual enrichment activities (theater, zoo, performing arts, sports, etc.)

 Taxi Reimbursement program
 Collect, monitor and process receipts
 Request reimbursement checks

 Faculty cross-curricular
 Collaborate with members of liberal arts and musical studies faculty to explore opportunities for proposing student life events/activities that support faculty curricula and syllabi.

 Prospective Younger Student Advising
 Through email and phone contact, advise prospective younger students/parents on academic requirements, providers

 Student Data
 Assist in maintaining student info section of the student database
 Provide student employment eligibility data to business office, human resources, department of recitals and master classes, Curtis on Tour
 Creation and upkeep of annual international student list and program
 Annually (enrollment process) prepare student information profile survey for providing data to registrar, raiser’s edge (advancement), and associate dean of academic and student affairs

 Education and Student Life Committee representative—regular meetings/reports on student life and international student affairs
 Co-manage student services budget
 Participate on committees as requested
 Draft policy, other documents as requested
 Supervise student workers as needed

• Five years of related experience within higher education
• Experience working with a highly diverse student population
• Significant experience working with college students and demonstrated leadership in planning and implementing purposeful student events and programming
• A minimum of one year of F1 immigration advising
• Experience with USCIS (U.S. Citizenship and Immigration Service) regulations and experience with SEVIS procedures
• Demonstrated ability to read, understand and interpret complex regulations of numerous federal agencies, and apply those regulations to specific academic and employment situations and contexts
• Demonstrated experience developing and delivering presentation(s) and trainings to international students
• Knowledge of classical music and ability to communicate the mission, goals, and activities of the school with credibility, passion, and enthusiasm
• Strong interpersonal, organizational, and analytical skills; evidence of leadership and initiative, tact, diplomacy, attention to detail, creativity, and cultural sensitivity
• Excellent oral, written, and communication skills
• Ability to develop trust and collaborative working relationships with colleagues in Student Services and across the School.
• Computer skills, including the proficient use of Microsoft Office

Required Core Values:
The ideal candidate will exhibit the following core values:

• a positive, “can-do” attitude
• devotion and dedication to Curtis and its community
• passion for his/her work, and contribution to the field and greater good
• commitment and accountability for his/her work, and his/her ability to affect change
• desire and willingness to collaborate, think creatively, and make data-driven decisions
• respect, courtesy, and patience for all members of the Curtis community
• an eagerness to make Curtis a more diverse and inclusive institution

Working Conditions/Physical Demands:
• Occasional night and weekend work required
• Some travel (national) required
• Basic office environment

To Apply:

For best consideration, interested and qualified applicants should electronically submit a cover letter, resume, three professional references, and salary requirements to: [email protected] by May 10, 2019. Curtis offers a competitive compensation and benefits package. Hire is contingent upon the successful passing of PA Act 153 and criminal (ADP) background screenings. No phone calls, please. EOE. URL:

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