Posting Details

Posting Details

Requisition Number S1765 Position Number 999777 Position Classification Title University Program Associate Functional Title Project Manager Position Type Staff University Information

UNC Greensboro, located in the Piedmont Triad region of North Carolina, is a higher-research activity university as classified by the Carnegie Foundation. Founded in 1891 and one of the original three UNC system institutions, UNCG is one of the most diverse universities in the state with nearly 20,000 students and over 2,700 faculty and staff members representing more than 90 nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 100 areas of study, as well as 74 master’s and 32 doctoral programs, UNCG is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter and Instagram.

Primary Purpose of the Organizational Unit

The School of Education is committed to advancing access to life’s opportunities by providing transformative learning, leading innovation and discovery, engaging communities, and promoting equity and diversity.

Position Summary

This position is housed in the UNCG School of Education (SOE) Dean’s Office. The Project Manager will primarily support activities related to a funded 5-year grant project sponsored by the U.S. Department of Education (DoE). The grant project funding is currently through September 30, 2019, with the possibility of continuation. Project “Transforming Teaching Through Technology (T4)” will institute a model for reform that ensures teachers are prepared to teach all students, regardless of individual learning needs and socioeconomic status, to use technology to learn, to problem solve, and to create. By incorporating emerging technologies and strategies such as makerspaces, the project will prepare teacher candidates in all content areas, with emphasis on high need subjects such as science, technology, math and engineering, as well as literacy instruction and teaching English language learners and students with disabilities.

The Project Manager will be responsible for the day-to-day coordination of grant activities and assisting the Principal Investigator (PI) with grant administration. The person in this position is expected to use considerable judgment to perform work responsibilities, and must be able to work independently with limited direct supervision, and in collaboration with multiple stakeholders including the project team, parents, district teachers, youth, as well as UNCG faculty, students, staff and central offices.

The Project Manager will establish standard operating procedures and create efficient flow of operations for project activities. The Project Manager will be the point of contact for the project team, teacher participants, and other staff. Duties include budget management, personnel actions, processing payroll, creation and distribution of program materials, scheduling events, hiring program staff, coordinating participant and program registration, ordering program supplies and maintaining inventory, coordinating participant travel, communicating with project stakeholders and updating the project web site.

The Project Manager will be the primary budgetary contact for the grant, working closely with the School of Education’s Research Office, the Office of Contracts & Grants and the Office of Sponsored Programs. The person in this position will be responsible for financial record keeping, budget reconciliation and revisions, processing and tracking expenditures; processing EPAFs and other payroll; assisting with interim and final reports; grant and budgetary closeout. The Project Manager will also support research and evaluation activities such as helping with IRB documentation and consent forms, processing incentive payments, maintaining participant database, data collection and data storage/management.

Minimum Qualifications

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Additional Required Certifications, Licensures, and Certificates Preferred Qualifications

• One (1) to two (2) years in academic setting with knowledge of Banner Finance and Banner HR
• Strong communication, organization, planning and computer (word processing, spreadsheets, data management) skills
• Work independently, and in collaboration with multiple stakeholders including faculty, staff, students, UNCG central office and project partners
• Demonstrated ability to multi-task and set priorities

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants are required to upload a list of at least three (3) professional references that includes:

1. Name,
2. Company Name,
3. Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
4. Email Address
5. Contact Phone Number

Recruitment Range $37,615 - $41,794 Org #-Department Dean's Office, School of Education - 12001 Work Hours of Position 8 A.M. - 5 P.M., Monday - Friday Number of Months per Year 12 Posting Requirements Job Family Administrative & Managerial Career Banded Title University Program Associate Open Date 04/17/2019 Close Date 05/07/2019 FTE 1.000 FLSA Non-Exempt If other, please indicate If time-limited, please specify end date for appointment.

Through September 30, 2019, with possibility of continuation.

Salary Grade Equivalency 63 Key Responsibilities

Key Responsibilities

Key Responsibility

Project Administration

Essential Tasks

•Problem solves routine process and procedural issues related to the grant.
•Plans and organizes events such as grant meetings and professional development, including reserving space, ordering food, scheduling attendees and presenters.
•Coordinates publicity for grant events.
•Coordinates with University Relations for press releases related to the grant.
•Reserves hotel and transportation for incoming speakers and consultants for grant events.
•Collects, organizes and disseminates information about the grant to relevant audiences such as school district employees, students, and faculty.
•Prepares reports for the grant using information provided by the Project Director.

Key Responsibilities

Key Responsibility

Communication

Essential Tasks

•Prepare written materials to disseminate information about the program based on guidelines provided by the PI.
•Prepares presentations based on information provided by the Project Director.
•Independently compose and disseminate professional email correspondence.
•Review and edit documents prepared by project staff.
•Communicate internal policies, processes and procedures to employees hired on the project (camp counselors, camp nurse, etc.).
•Update project web sites as needed.

Key Responsibilities

Key Responsibility

Fiscal Management/Budget

Essential Tasks

•Monitors accounting records and budget information for the grant.
•Maintains and reconciles funds.
•Initiates and coordinates purchasing paperwork for the grant, including but not limited to purchase orders, pcard transactions and contract management.
•Prepares budget transfers and journal vouchers for the grant.
•Works closely with the Post-Award Coordinator in the management of fiscal and personnel matters related to the grant.
•Initiates and maintains files for personnel paper work and records related to the grant.

Key Responsibilities

Key Responsibility

Knowledge – Program and Organization

Essential Tasks

•Become knowledgeable of the project objectives, sponsor guidelines and allowable costs for the project.
•Serve as the organizational knowledge base for program operations and specific grant-related content related to the program.
•Assess program operations and determine procedures for best outcome; work with central administrative offices to determine processing of non-routine expenditures.
•Participate in Research Administration workshops and professional networking that will be an essential resource.

Competency

Competency

Competency Knowledge - Program and Organization Competency Description

Knowledge of policies, procedures and precedents affecting program area(s). Ability to analyze and explain how policies or procedures apply to programmatic and client needs. Operational knowledge of the purpose of the program’s organization including its mission, services, clients and measures of business effectiveness. Ability to assess needs and assure assistance is appropriate to the situation. Ability to identify and understand non-specific issues and problems without standard resolutions and resolve them independently. Ability to modify processes using applicable technology, web-based data systems and programs.

Competency Level Journey Competency

Competency Project Administration Competency Description

Ability to analyze and explain revisions, and implement initiatives. Ability to draft and recommend new procedures. Operational knowledge and the ability to articulate the purpose of the program’s organization including its mission, services, clients and measures of business effectiveness to adapt processes, procedures and activities to meet needs. Ability to identify, understand and provide possible resolutions for unique issues and problems that with broad impact and/or a broad range of client services. Ability to administer an aspect of a program or functional area. Ability to make recommendations for program expectations and direction. Ability to identify and understand issues, client needs and problems of a recurring nature to effectively address and resolve situations. Ability to track and monitor program outcomes. Ability to collect, research, and analyze information for processing, monitoring, or measuring data. Ability to develop internal processes and prioritize workload. Ability to generate reports with varying standards of application. Ability to reconcile and manage accounting records of moderate variety and complexity, including preparation of financial statements and reports.

Competency Level Journey Competency

Competency Communication Competency Description

Ability to convey information with specific references to guidelines, systems operation, vendor materials, policies and/or procedures or other sources. Ability to speaking terms of business results and goals in addition to using technical terms. Ability to compose communication describing the work, resolving an issue, or initiating or terminating a procedure. Ability to draft internal policy and work processes. Ability to create presentations using a variety of media to convey meaningful information to an individual or group.

Competency Level Journey Competency

Competency Fiscal Management/Budget Competency Description

Ability to plan and monitor the use of expenditures to meet organizational objectives and compliance; prepares budget documents and reports; researches potential expenditures and provides regular financial reports to project staff.

Competency Level Journey ADA Checklist

ADA Checklist

"R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%)

Physical Effort Hand Movement-Repetitive Motions - F, Reading - C, Writing - C, Vision-Preparing/Analyzing figures - F, Hearing - C, Talking - F, Standing - F, Sitting - F, Walking - F, Lifting-0-30 lbs. - O Work Environment Inside - C Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References

Optional Documents

1. Reference Letter 1
2. Reference Letter 2
3. Reference Letter 3

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have work experience in an institution of higher education?
   • Yes
   • No
2. * Do you have previous experience in Research Administration?
   • Yes
   • No
3. * Do you have previous grant administration experience?
   • Yes
   • No
4. * Do you have experience using BannerFinance?
   • Yes
   • No
5. * Do you have experience using BannerHR?
   • Yes
   • No
6. * Do you have experience using BannerStudent?
   • Yes
   • No
7. * Rate yourself on your experience with Microsoft Office (Word, Excel and Powerpoint.)
   • Excellent
   • Good
   • Satisfactory
   • Poor
8. * Please indicate how you learned of the vacant position for which you are applying:
   • No Answer
   • UNCG Website
   • The Chronicle of Higher Education
   • National Association of Asian American Professionals
   • Latinosinhighered.com
   • National Conference on Race and Ethnicity in Higher Education
   • Personal Networking
   • Other