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COORD CONTINUING MED EDUCATION

Employer
Loyola University Chicago
Location
Chicago, IL

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Job Details

Position Details

Position Details

Job Title COORD CONTINUING MED EDUCATION Position Number 8150190 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Maywood-Health Sciences Campus Department Name CONTINUING MEDICAL EDUCATION Location Code CONTINUING MEDICAL EDUCATION (06415A) Is this split and/or fully grant funded? No Duties and Responsibilities

Course Management: 25%

- Advise faculty, staff, administration and external agencies regarding organization and conduct in CME accredited courses.
- Coordinate planning process, set priorities and organize implementation for CME courses.
- Counsel and direct course directors and course faculty regarding all details of the course (e.g. advise/adhere to ACCME/SSOM/LUHS/Illinois Department of Professional Regulations (ILDPR) policies and federal laws, budget, course materials, logistics, public/alumni relations, CME credit reporting to required internal departments).
- Resolve problems and respond to questions from external agencies and SSOM/LUHS departments.

Administrative/Operations: 30%

- Manage process and secure accreditation from outside professional societies.
- Implement and maintain accreditation compliance policies/procedures to assure that Stritch School of Medicine (SSOM) remains an institution accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians.
- Implement and maintain all SSOM/Loyola University Health System (LUHS) policies/procedures and federal laws are obeyed.
- Direct and advise all entities that joint- and co-sponsor courses with SSOM to maintain and assure their compliance with all institutional, ACCME and federal policies/procedures and laws.
- Direct and advise all entities providing educational grants in support of courses to maintain and assure their compliance with all SSOM/LUHS and ACCME standards for commercial support policies and resolution of conflict of interest procedures.
- Maintain highest standard of confidentiality in all matters pertaining to SSOM/LUHS physician records.
- Participate in ACCME self-study process and site visit. Responsible for preparing required materials, assuring files are current and compliant, etc.
-Coordinate courses with outside event planning groups employed by LUHS departments.
- Support special projects for department manager and director of continuing Medical Education.

Fiscal Administration: 5%

- Manage course budgets and trouble-shoot expense issues.
- Support the Assistant Director of CME regarding CME related budget planning and documentation.
- Utilize institutional software in support of business operations.

Quality improvement: 10%

- Calculate assessment results, summarize, prepare and distribute evaluation reports to course directors, department manager and CME division.
- Coordinate outcome survey process. Responsibilities include assist course director in developing survey questions, design survey instrument using web-based survey program, input of questions and generate outcome reports.
- Participate in lifelong learning activities to improve knowledge and stay on the forefront of CME best practices.
- Incorporate institutional quality improvement survey results to guide faculty development programs.

Technology and Innovation: 30%

- Instruct new SSOM/LUHS physicians on scan-in credit system for ongoing CME courses. Encode physicians’ Loyola ID to enable use in system using AMC712 encoding equipment and software.
- Support the onboarding, implementation, editing, and maintenance of learning management system for the Division of CME.
- Coordinate efforts to establish and maintain maintenance of certification (MOC) offerings through SSOM/LUHS and assure compliance with all SSOM/LUHS, ACCME and Specialty Board policies/procedures.
- Facilitate the repository of enduring materials and assure necessary paperwork completed as it relates to copyright, intellectual property, and other related documentation deemed necessary.
- Assist with streaming, recording, and editing of events supported by CME.
- Design, format, edit, maintain and publish course materials and databases (promotional materials, CME web page, syllabi, schedules, assignments, exams, evaluations) for CME courses.

Minimum Education and/or Work Experience

Bachelor’s degree in Education or related field, supplemented with 3-5 years of previous job-related experience.

Qualifications

- Ability to follow oral and written instructions and established procedures.
- Ability to perform basic filing, office procedures and word processing.
- Ability to maintain accuracy and consistency.
- Ability to communicate verbally.
- Ability to finish tasks in a timely manner.
- Ability to maintain confidentiality.
- Ability to compose letters and memorandums.
- Ability to deal calmly and courteously with people.
- Ability to deal with stressful situations.
- Ability to function independently and manage own time and work tasks.
- Ability to work as an effective team member.
- Ability to lead work teams.
- Skilled job requiring high level of adaptability & interpersonal skills.
- Ability to interact with internal and external constituents.

Certificates/Credentials/Licenses

Experience specifically with Accreditation Council for Continuing Medical Education (ACCME) policies and guidelines for accreditation is required.

Computer Skills

- Proficiency with Microsoft Word, Microsoft Power Point, Groupwise, Microsoft Excel, Basic Keyboarding Skills.
- Audience Response System use and software, Survey Monkey web-based outcome survey system

Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 04/02/2019 Close Date Special Instructions to Applicants Quick Link for Posting http://www.careers.luc.edu/postings/10690 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. * Why do you want to work for Loyola University Chicago?

    (Open Ended Question)

  3. * Do you have a Bachelor's degree in Education or related field?
    • Yes
    • No
  4. * Do you have at least three years of previous job-related experience?
    • Yes
    • No
  5. * Do you have knowledge of, and previous experience working with, the Accreditation Council for Continuing Medical Education (ACCME) policies and guidelines for accreditation?
    • Yes
    • No
Applicant Documents Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Writing Sample
  2. Other Document

Organization

Working at Loyola University Chicago

Loyola University Chicago, a private university founded in 1870 as St. Ignatius College, is the nation’s largest Jesuit, Catholic University and the only one located in Chicago. Shaped by our city and our Jesuit traditions, Loyola University Chicago offers students an educational environment unmatched for its diversity of thought and experience.

Loyola University Chicago comprises four campuses: Lake Shore (LSC), Water Tower (WTC), Health Sciences (HSC), and the John Felice Rome Center in Italy, and is home to eleven schools and colleges: Arrupe College, Quinlan School of Business, Marcella Niehoff School of Nursing, Stritch School of Medicine, College of Arts and Sciences, School of Communication, School of Continuing and Professional Studies, School of Education, School of Law, School of Social Work, and Graduate School. Loyola also features course locations in Beijing, China; Saigon-Ho Chi Minh City, Vietnam; Vernon Hills, Illinois (Cuneo Mansion and Gardens); and a Retreat and Ecology Campus in Woodstock, Illinois.

With three campuses spread throughout the greater Chicago area, students have access to hundreds of cultural institutions as well as thousands of internships and networking opportunities with the city's Fortune 500 companies. Study-abroad programs at our Rome and Beijing Centers provide engagement with the global community and economy.

While rigorous programs of research and study are one hallmark of a Jesuit education, we're not just preparing students for a career, we're preparing them for life. We challenge our students to learn broadly, to think critically, to serve generously, to lead with integrity, to respect diversity. We come from all faiths and ethnic and economic backgrounds, with a common purpose of building a better society.

Recognizing Loyola’s excellence in education, U.S.News and World Report has ranked Loyola consistently among the "top national universities" in its annual publications, and named the University a "best value" in its 2008 rankings.

Our faculty take a person-centered approach to education. They’re not just here to teach students what they know, they’re here to teach them to think critically and creatively and to reach for their own discoveries.

More facts about Loyola University Chicago:

  • Total enrollment: 15,902
  • 80+ undergraduate majors and 80+ minors
  • 140+ graduate, professional, and graduate-level certificate programs
  • More than 4,000 faculty and staff members 
  • 14:1 Undergraduate student/faculty ratio 
  • 150,000 alumni; 85,000 in Chicago 
  • One of only eight percent of all American colleges and universities to have a Phi Beta Kappa honor society chapter

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