Position Details

Position Details

Job Title SR GRANT ADMINISTRATOR Position Number 8150600 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Maywood-Health Sciences Campus Department Name OFFICE OF RESEARCH SERVICES Location Code RESEARCH PROGRAM (06120A) Is this split and/or fully grant funded? No Duties and Responsibilities

Provides grants administration in the Office of Research Services (ORS) in support of the research enterprise on the Health Sciences Campus, which includes the Stritch School of Medicine, Marcella Niehoff School of Nursing, and the Research Institutes. (35% effort)

- Provides full proposal review of extramural grants, contracts, and industry-sponsored applications, ensuring that each complies with sponsors’ instructions and university policies and procedures.
- Processes notices of award, award agreements, MOUs, and IPAs.
- Reviews grant progress reports for compliance with sponsor’s instructions and university policies and procedures.
- Reviews non-financial postaward requests to sponsors for compliance with sponsor and university policies and procedures.
- Assists ORS in maintaining records for all projects.
- Serves as liaison among ORS, HSD Finance, Departments, Sponsored Program Accounting, Purchasing, and Disbursement Services.
- Keeps updated on all federal and state regulations that apply to the grant process; interprets agency-specific guidelines/regulations that apply to the proposal and award process.
- Provides training and assistance to department administrators, grant administrators, staff, and students as needed.
- Represents ORS at national and local meetings as needed.

Provides full-service pre- and postaward administration for selected departments, specifically departments who lack an in-house grant administrator. (65% effort)

Pre-award:
- Searches for new funding opportunities and develops tools to monitor upcoming deadlines.
- Interacts with principal investigators (PIs), assisting them with development, preparation, and submission of proposals for external funding to various funding agencies.
- Prepares routing forms, budgets (ensuring the appropriateness and accuracy of costs of items necessary to perform the proposed research), and grant application forms.
- Coordinates administrative components of multiple-investigator/institution collaborations.

Post-award:
- Oversees the deposit and expense of all intramural and extramural research funds associated with accounting units established within assigned departments.
- Prepares budget projections.
- Prepares invoices for IRB and startup fees as needed.
- Prepares and enters postaward budgets in the electronic system of record.
- Initiates and monitors subaward agreements with other institutions.
- Initiates all budget transfers, expense transfers, and salary transfers in accordance with institutional policies and Uniform Guidance.
- Prepares and approves check requisitions, travel expense reports, and purchase requisitions for grant-related expenses.
- Performs pre- and post-review of effort certifications.
- Assists in the preparation and submission of grant progress reports.

-Performs other duties as required.

Minimum Education and/or Work Experience

Bachelor’s degree in Accounting, Finance, or related field and two to four years of experience with federal and non-federal grant management. An equivalent combination of education and experience may be considered.

Qualifications

- Strong verbal and written communication, organizational, and analytical skills required.
- Strong attention to detail.
- Ability to work well with a variety of constituents.

Certificates/Credentials/Licenses

N/A

Computer Skills

Proficient computer skills, ability to use MS Office and adept user of Internet, e-mail, and other office automation systems. NIH ASSIST and Grants.gov Workspace proficiency preferred.

Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 12/19/2018 Close Date Special Instructions to Applicants Quick Link for Posting http://www.careers.luc.edu/postings/9945 Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Public Job Posting
   • Internal Job Posting
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Website
   • Other
2. * Why do you want to work for Loyola University Chicago?

   (Open Ended Question)

3. * Do you have at least two years of experience with federal and non-federal grant management?
   • Yes
   • No
4. * Do you have a Bachelor's degree in Accounting, Finance, or related field?
   • Yes
   • No
5. * Do you have a high school diploma or equivalent?
   • Yes
   • No

Applicant Documents Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents