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Secretary, Workforce Development (INTERNAL ONLY)

Employer
Lee College
Location
Baytown, TX

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Job Details

Posting Details

Position Information

Posting Number: 0000880 Job Title: Secretary, Workforce Development (INTERNAL ONLY) PS Position#: Position Status: Full-Time Salary: Starting salary range of $30,874 - $33,961 is based on the Lee College Classified Staff Salary Scale, B22. Placement on scale is commensurate with education and related work experience. Classification: Classified Staff Department: Workforce Development POSTING TEXT

Job Summary/Basic Function:

Please note: This is an internal posting. Only current, full-time and part-time employees of Lee College may apply.

Perform clerical support for the Director of Workforce Development in a demanding, fast paced environment. This position requires excellent time management, problem solving, and customer service skills for regular interaction with diverse range of students and business partners.

Duties and responsibilities include, but are not limited to:

  • Provide administrative assistance in support of the department’s financial operations, including providing or compiling data for budgets, reviewing expenditures, and conducting research to assist with profit-loss projections.
  • Maintain a professional demeanor and polished appearance.
  • Flexible and comfortable in a fast moving environment where immediate response is important.
  • Perform clerical duties for the Director: maintain files, receive and route incoming phone calls, greet and assist visitors, disseminate information about Lee College and Center programs, distribute mail, make copies, fax, scan, ect.
  • Manage Director’s calendar/appointments and maintain departmental calendar.
  • Arrange staff and business meetings, create meeting agendas, take minutes during meetings, and distribute minutes to participants.
  • Prepare budget and detail transaction reports; monitor departmental budgets and expenditures.
  • Enter and track departmental purchase request; process account statements and credit card charges in the credit card tracking system.
  • Produce internal and external correspondence; distribute departmental information and reminders.
  • Assist in documenting and tracking projects, ensuring reporting timelines are met.
  • Assist in tracking and reporting data for state, internal, and grant requirements and deliverables.
  • Assist in keeping policy manuals up to date.
  • Research and compile data for various internal and external reports pertaining to the Workforce Development department.
  • Follow safety procedures, maintain a safe work environment and respond according to established protocol to emergency situations.
  • Schedule travel arrangements for the Director and other departmental staff members as needed.

Additional duties and responsibilities may include, but are not limited to:

  • Assist with registration as needed.
  • Assist with events to disseminate information about the Center and its programs, i.e., career fairs, job fairs, and college or external events where we are promoting the College and the Center.
  • Perform other duties, as assigned.

Excellent college benefits accrue with this full-time position. This is a security sensitive position.

Lee College does not discriminate on the basis of gender, disability, race, color, age, religion, national origin, or veteran status.

Minimum Qualifications:
  • High School Diploma or equivalent (G.E.D.)
  • One (1) year of related work experience
  • Highly proficient in Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint
  • Must be able to perform successful internet research
  • Must be friendly, courteous, service oriented, and enjoy working with a variety of people
  • Must be dependable
  • Act with discretion and maintain confidentialty
  • Aware of and sensitive to cultural differences with ability to work with and engage individuals of diverse backgrounds
  • Strong communication skills, both written and oral
  • Able to multi-task
  • Strong attention to detail and highly organized with the ability to keep detailed files and records
  • Ability to maintain effective working relations with College personnel and outside entities
  • Must be able to manage, organize, and communicate information of varying technical complexity
  • Must be able to organize complex systems and effectively manage multiple, competing priorities while remaining composed and professional
  • Must be able to work evenings as weekends as needed
Preferred Qualifications:
  • Experience with grant, educational and/or non-credit continuing education, or workforce training
  • Budget experience or accounting skills
  • Experience in PeopleSoft, Banner, or other student Management software
  • Experience working with Veterans and veteran matters
  • Experience working with International Clients
Campus/Location: Main Campus - Baytown, TX If other, provide location. Posting Date: 04/17/2019 Close Date: 04/24/2019 Open Until Filled No Special Instructions to Applicants:

This position requires applicants to attach the following documents: resume, cover letter, and copies of transcripts for all completed college work. (Official transcripts required upon employment.)

In addition, applicants must include a minimum of three (3) professional references on the online application.

Please do not mail, email, fax, or deliver any documents outside of the electronic application process.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently a Lee College employee? (Only current Lee College employees may apply for this position.)
    • Yes
    • No
  2. * Do you have a High School Diploma or equivalent (G.E.D.)?
    • Yes
    • No
  3. * Do you have one (1) year of related work experience?
    • Yes
    • No
  4. * Do you have experience with grant, educational and/or non-credit continuing education, or workforce training?
    • Yes
    • No
  5. * Do you have budget experience or accounting skills?
    • Yes
    • No
  6. * Are you proficient in PeopleSoft, Banner, or other student management software?
    • Yes
    • No
  7. * Do you have experience working with Veterans and veteran matters?
    • Yes
    • No
  8. * Do you have experience working with international clients?
    • Yes
    • No
  9. * Are you available to work evenings and weekends as required?
    • Yes
    • No
Applicant Documents Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
Optional Documents
  1. Unofficial Transcript 1
  2. Unofficial Transcript 2
  3. Other Document

Organization

The College and the Community

Established in 1934, Lee College is a comprehensive community college offering university transfer programs, career and technical education, corporate and continuing education, and academic development.

Lee College is a vibrant, continuously evolving, mid-sized institution serving an industrial community. The college is located in Baytown, Texas, approximately 30 miles east of Houston. The third largest city in the Houston metropolitan area, Baytown has a diverse population of more than 60,000. It is a prosperous community that offers a competitive cost of living, a variety of employment opportunities, and a strong tax base provided by corporations such as ExxonMobil, Chevron Phillips, and Bayer.

Lee College at a Glance

  • Fifth in the U.S. for associate degrees awarded in science and technologies
  • Fourth in the U.S. For associate degrees awarded to Hispanic students
  • Achieving the Dream Leader college
  • Ranked among top 10 percent of community colleges in the nation by the Aspen Institute for two consecutive years
  • More than 130 degrees and certificates offered
  • 30 student organizations in 2012-20123
  • Nationally recognized honors program
  • First community college in the nation to receive Kresge Foundation Grant
  • 2012-2013 NJCAA Region XIV men’s basketball champs
  • Clinton Climate Initiative college
  • The ExxonMobil Process Technology Program

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