Accounts Payable Supplier Database Supervisor
- Employer
- East Carolina University
- Location
- Greenville, NC
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management, Technology, Database Administration
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The Division of Administration and Finance is responsible for all financial and administrative activities of East Carolina University and its related foundations. The Division consists of Financial Services, Campus Operations, Human Resources, Enterprise Risk Management, Business Services, Information Technology and Computing Services, and Parking and Transportation. The Division is led by the Vice Chancellor of Administration and Finance. The Vice Chancellor is responsible for the oversight of the policies, personnel, budgets, and administrative activities of all operations at East Carolina University and its related foundations. The Division is responsible for more than $675 million of activities within the University and its related foundations. Within the Division, Financial Services is responsible for all budget and financial activities of East Carolina University and it related foundations. Financial Services’ mission is to provide for the financial needs of the University and its related foundations in a customer-oriented, friendly environment while assuring the proper stewardship of all fiscal resources.
Job DutiesThe Accounts Payable Supplier Database Supervisor is responsible for evaluating the setup of all University Suppliers, including a complete understanding of IRS tax requirements. This position must understand and comply with Non-Resident Alien regulations as issued by the IRS and INS and execute the proper forms that pertain to this area. This position is multi-faceted providing advisory and technical expertise for Accounts Payable, Materials Management and all ECU departments. This position ensures compliance with the University Policies, UNC General Administration, Office of the State Auditor requirements, Office of State Controller and IRS guidelines regarding Supplier setup and Accounts Payable. This position must be aware of changes in technology, laws, rules and regulations, policies and procedures and ensure proper training of staff on these changes and verifies the technological needs are met wherever possible. This position is involved with committees and task forces to review current procedures and suggest/implement new procedures and systems for supplier management and accounts payable to streamline these efforts. This position may perform various ad hoc analysis and other duties as assigned by the Disbursements Manager and may perform other tasks as needed for the Accounts Payable or other ECU departments. The Accounts Payable Supplier Database Supervisor must work across the organization to achieve goals and ensure accuracy in payment processes.
Minimum Education/ExperienceBachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License or Certification required by statute or regulationNone
Preferred Experience, Skills, Training/EducationMinimum of two years’ experience working with Supplier Set-up in a management, compliance, audit or user support capacity.
Thorough knowledge of IRS forms (W9-W8).
Microsoft Office proficiency (particularly Outlook, Excel and Word).
Strong customer service, communication, analytical and technical skills.
Knowledge of IRS regulations and best practices related to Supplier Set-up.
Prior audit experience preferred.
Prior 1099 & 1042 reporting experience in a University or diverse work force preferred.
The ability to take initiative and resolve problems, work under pressure while managing numerous deadlines, be a creative thinker, work in an environment of fluctuating priorities and frequent interruptions, work independently and in a team environment.
The ability to ensure confidentiality of sensitive data and provide prompt and professional service to all university constituents.
License or Certification required by the DepartmentNone
Special Instructions to Applicant- Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
- If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
- Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOEEast Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department for Disability Support Services at (252) 737-1016 (Voice/TTY).
Eligibility for EmploymentFinal candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact InformationIf you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
- * Please indicate where you learned about this job vacancy.
- Workplace Diversity
- Diversity.com
- Greenville Daily Reflector
- Raleigh News & Observer
- Chronicle of Higher Education
- InsightIntoDiversity.com
- Journal of Blacks in Higher Ed
- Hispanic Outlook
- Women in Higher Ed
- HigherEdJobs.com
- InsideHigherEd.com
- Yahoo HotJobs.com
- Monster.com
- ECU Website
- Other
- Curriculum Vitae/Resume
- Cover Letter
- List of References
Organization
ECU offers a challenging academic environment and an energetic campus life. We are committed to excellence through a talented and diverse faculty and staff. One of the perks of working at ECU is that you can take up to 9 credit hours of classes per year at no cost to you. There is also a textbook loan program in place available to permanent ECU staff and faculty, or their eligible dependent children or spouse. ECU also offers excellent benefits, including health care and retirement plans, and generous leave time.
Scholarship. Discovery. Service. Leadership.
Here, those values are more than just buzzwords. They indicate the wealth of opportunity that ECU students experience while engaging in the rigorous pursuit of knowledge. They define the many ways in which students innovate and forge new paths. They encompass the life lessons our students learn while serving others and improving communities. They emphasize the encouragement our students receive to stand up and lead the way into a brighter tomorrow. http://www.ecu.edu/cs-acad/admissions/whyecu.cfm
To be a national model for student success, public service and regional transformation, East Carolina University:
- Uses innovative learning strategies and delivery methods to maximize access;
- Prepares students with the knowledge, skills and values to succeed in a global, multicultural society;
- Develops tomorrow's leaders to serve and inspire positive change;
- Discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond;
- Transforms health care, promotes wellness, and reduces health disparities; and
- Improves quality of life through cultural enrichment, academics, the arts, and athletics.
http://www.ecu.edu/cs-admin/chancellor/mission-and-vision.cfm
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