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Recruitment and Retention Specialist

Employer
The University of Chicago
Location
Hyde Park Campus

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Administrative Jobs
Institutional & Business Affairs, Human Resources & Employee Development
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job location: Hyde Park Campus


Employment Type: Full-time
Posted data: 2019-04-16
Req: JR04633
Department80766 Shared Services

About the UnitThe Shared Services Office (SSO) is a service organization for the University of Chicago community. We exist to deliver timely services that exceed expectations. We are dedicated to continuous improvement and strive to improve the experience for faculty and staff. The SSO provides support to faculty, staff, students, and external applicants and vendors in the following process areas: Human Resources, Payroll, and Procure-to-Pay.

Job Information

Job Summary:

The Recruitment and Retention Specialist manages the posting process of staff positions, assists with posting of positions on external sites to expand the applicant pool, and reviews all staff exits to ensure compliance. The Recruitment and Retention Specialist orders background checks and conducts reference checks upon request from the hiring managers and HR Partners The Recruitment and Retention Specialist conducts exit interviews and collects data from the exit surveys.  

Responsibilities:

  • Provides consultation to and advises HR Partners on the posting process to ensure University policies and procedures and applicable employment laws are applied appropriately
  • Works closely with other Human Resources Centers of Expertise, including Employee & Labor Relations, and Talent and Rewards to provide a high-level response to applicants
  • Researches inquiries from prospective applicants, hiring managers, and HR Partners throughout campus and provides timely resolution
  • Posts job requisitions on external job boards per HR Partner's request
  • Reviews job requisitions in the applicant tracking system to ensure compliance before posting
  • Responds to and handles applicant inquiries related to applications
  • Conducts references for internal and external new hires as requested by the local unit
  • Responds to inquiries related to new hire process
  • Reviews and approves background checks, escalating issues to Employee and Labor Relations if needed
  • Reviews and approves employee exits in the human re sources system
  • Conducts employee transition (exit) interviews, updates the surveys as needed, and prepares survey reports for CoE Leadership and local units

    Competencies:

    • Excellent customer service, communication (both oral and written), interpersonal and organizational skills
    • Strong proofreading skills
    • Superior computer skills with online and/or cloud-based applications, as well as
    • with common Microsoft Office software (e.g. word processing, spreadsheets)
    • Decision making skills required
    • Strong analytical and problem solving skills
    • Ability to work independently and as part of a team
    • Ability to identify, understand and maintain confidential information
    • Ability to work on multiple projects simultaneously, set priorities, and meet deadlines

    Additional Requirements

    Education, Experience and Certifications:

    Education:

    • High School Diploma required
    • Bachelor's degree preferred

    Experience:

    • Professional experience working within SaaS/CRM/ERP systems required
    • Experience using applicant tracking systems preferred
    • Experience creating educational HR resources and content preferred

    Required Documents:

    All required documents must be submitted to be considered for this position

    • Resume
    • Cover Letter
    • Reference list

    NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

    Benefit EligibilityYes

    Pay FrequencyHourly

    Pay RangeDepends on Qualifications

    Scheduled Weekly Hours40

    UnionNon-Union

    Job is Exempt?No

    Drug Test Required?No

    Does this position require incumbent to operate a vehicle on the job?No

    Health Screen Required?No

    Posting Date2019-04-16-07:00

    Remove from Posting On or Before2019-10-16-07:00

    Posting Statement:The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

    Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

    The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:  http://securityreport.uchicago.edu.  Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

    Organization

    An intellectual destination

    One of the world's premier academic and research institutions, The University of Chicago has driven new ways of thinking since our 1890 founding. Today, The University of Chicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping The University of Chicago at the nexus of ideas that challenge and change the world.

    A transformative education

    Our education empowers individuals to challenge conventional thinking in pursuit of original ideas. Students in the undergraduate College broaden their perspectives on world issues in the rigorous Core curriculum. Graduate programs through our four divisions, six professional schools, and the Graham School of Continuing Liberal Arts and Professional Studies transform scholars into leaders and grant access to professors often lauded as some of the world's greatest thinkers.

    Groundbreaking research

    With a commitment to free and open inquiry, our scholars take an interdisciplinary approach to research that spans arts to engineering, medicine to education. Their work transforms the way we understand the world, advancing fields of study, and often creating new ones. Generating new knowledge for the benefit of present and future generations, The University of Chicago research has had an impact around the globe, leading to such breakthroughs as discovering the link between cancer and genetics, establishing revolutionary theories of economics, and developing tools to produce reliably excellent urban schooling.

    A commitment to enrich society

    Located in one of the world's greatest cities, The University of Chicago is enriched by and invested in the community we call home. As the second-largest private employer in Chicago, our talented faculty, physicians, and staff comprise a dedicated team committed to the mission of the University.

    We partner with our South Side neighbors on innovative initiatives with local benefits and replicable outcomes for urban universities everywhere. Meanwhile, our research and ideas have broad impact, crossing borders to drive international conversations. The same is true of our diverse and creative students and alumni, who found businesses, create masterpieces, and win Nobel Prizes.

    In all we do, we are driven to dig deeper, push further, and ask bigger questions—and to leverage our knowledge to enrich all human life.

    Working at The University of Chicago

    The University of Chicago is a vibrant community of people dedicated to the pursuit of excellence in education and research. One of the largest employers in the metropolitan area, the University employs 10,000 diverse and talented individuals who come to work here from all over the world. The University's location in the heart of an urban environment provides many cultural offerings as well as opportunities to engage with the local community.

    We invite you to find out more about the many advantages of working at The University of Chicago.

    Our Location: Hyde Park

    The Hyde Park community is rich in tradition, culturally diverse, and brimming with art, music, and entertainment opportunities. Find out more about living and working in the Hyde Park area.

    Our Benefits: An Overview

    The University offers a wide array of competitive benefits, learning opportunities, and additional services to our employees. Find out more about how working at the University of Chicago could benefit you.

    University of Chicago Facts:

    • 5,860 undergraduate students
    • 9,866 graduate, professional, and other students
    • 160,000 alumni world wide
    • 2,274 full time faculty
    • 7,164 staff
    • 49 majors and 40 minors in the undergraduate College
    • 5 divisions and 6 professional schools for graduate study
    • 99 Nobel Laureates
    Company info
    Telephone
    773-834-8997
    Location
    6054 S Drexel Ave
     Chicago
    IL
    60637
    US
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