Office Support Specialist
- Employer
- Illinois State University
- Location
- Normal, IL
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Classification Title Office Support Specialist
Working Title
Job Class # 003243
Type of Position Civil Service
Percent Appointment: 1-100 (For Student Employment and Graduate Assistant Only; state hours per week) 100
Representation: AFSCME Local 3236
Department Thomas Metcalf School - 07000000
Job Category Staff
General Summary Under the general direction provided by the Principal and Curriculum Coordinator, this individual's major responsibilities include finding substitutes in the event of teacher and nurse absences, serving as the administrator of Absence Management, creating schedules and supervising the before and after school student workers and PAWS workers, scheduling observation/teacher evaluation appointments for the Principal and Curriculum Coordinator, scheduling transportation requests for field trips and professional development, updating the Metcalf website, maintaining the official record of professional development documentation of the district.
Additional Information: This is a continuous, year-round position. This position is not subject to summer academic break layoff.
Metcalf Laboratory School is a service unit of the College of Education of Illinois State University. It offers a comprehensive program of instruction for 400+ students in grades PreK-8. Metcalf is a caring community of life-long learners. Its mission is to act as a model for educational methods and theory in support of the preparation of future educators, conduct educational research, offer quality educational programs for children, and disseminate information to others in the educational profession.
Required Qualifications 1. High school graduation or equivalent.
2. One (1) year (12 months) of work experience comparable to the second level of this series.
3. Any one or any combination of the following, totaling two (2) years (24 months) of experience in the categories below:
a. work experience performing office/clerical activities, including use of computer systems
b. college or university coursework in any curriculum
- twelve (12) semester hours = six (6) months
- twenty-four (24) semester hours = twelve (12) months
- thirty-six (36) semester hours = eighteen (18) months
- forty-eight (48) semester hours = twenty-four (24) months
**Note: Amounts of experience or training less than those listed above should be converted to decimal equivalents of 1.0 unit and added together when computing combinations of the different types of preparation.
If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, then employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Desired Qualifications: 1. Two or more years of office experience.
2. The ability to interact with the public, students, parents, and faculty in a sensitive, tactful manner.
3. A high level of computer skills and the ability to quickly learn new computer programs and systems.
4. Ability to multi-task and maintain confidentiality.
5. Ability to work effectively with frequent interruptions.
6. Excellent work ethic and the ability to work independently.
Necessary Licenses/Certifications/Degrees High school graduation or equivalent
Hiring Rate/Range $14.25 - $15.03 per hour
Stipend:
Work Hours 7:30am - 3:30pm, Monday through Friday
Proposed Starting Date: May 2019
Posting date 04-15-2019
Closing date 04-29-2019
Special Instructions to Applicants Please fully complete the entire application including, but not limited to, the education and work experience portions. Please list all education and all jobs you have had. Do not leave gaps in employment. You must list all duties you performed in the job duties section (Phrases such as "See Resume" are not acceptable). Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications will not be considered.
Please prepare in advance a resume, cover letter, and at least 3 professional references with phone numbers to attach to this application.
A Civil Service examination will be required. You will be notified by e-mail if you meet the qualifications for the examination. You may print a copy of your application and bring it to the examination with you as a reference. Please closely monitor your email for correspondence regarding your application status.
Other documentation such as college transcripts (may be unofficial) and/or a DD214 (official military discharge) must also be brought to the Civil Service exam if applicable in order to receive the maximum eligible points.
Illinois State University is an Equal Opportunity/Affirmative Action Employer.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at 309-438-3383.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.
Contact Information Kira Shelton
Human Resources
kgshelt@ilstu.edu
(309) 438-2120
Departmental Homepage http://metcalf.illinoisstate.edu/
Required Applicant Documents PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply For This Posting". Resume/C.V.
Cover Letter
Reference List
Optional Applicant Documents Certification of Retirement Annuity (required for SURS annuitants only)
Transcript 1
Transcript 2
Civil Service Test 3243-Office Support Specialist
Physical Requirements: Must be able to complete the following with or without a reasonable accommodation:
1. Ability to perform sedentary working involving sitting for the majority of the time.
2. Ability to effectively communicate on a daily basis.
3. Ability to use a computer in day-to-day work (i.e. type on a keyboard and use a mouse).
Quicklink www.jobs.ilstu.edu/applicants/Central?quickFind=77181
Organization
About
Illinois State University, founded in 1857, is the oldest public university in Illinois. Illinois State is a co-educational, residential university committed to fostering a small-college atmosphere with large-university opportunities and promoting the highest academic standards in teaching, scholarship, and community service. Serving more than 20,000 students, our six colleges offer 178 undergraduate majors, 77 minors, 102 master’s programs, 18 doctoral degrees, and 42 certificate options. We have repeatedly been named a “Great Place to Work” by the Chronicle of Higher Education.
Illinois State University is committed to and accountable for advancing equity, diversity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our mission.
Vision
Illinois State University, a first-choice public university, will be increasingly recognized as a national leader for educating high-achieving, motivated students who seek an individualized and transformative experience at an institution that:
- Offers premier undergraduate and graduate programs that integrate traditional knowledge and methods with emerging ideas and innovations
- Generates knowledge through high-quality research, scholarship, and creative activities
- Supports student learning and development inside and outside of the classroom
- Serves the region, state, nation, and world through its commitments to responsible stewardship, meaningful civic engagement, cultural enrichment, and the development of global citizens
Mission
We at Illinois State University work as a diverse community of scholars with a commitment to fostering a small-college atmosphere with large-university opportunities. We promote the highest academic standards in our teaching, scholarship, public service and the connections we build among them. We devote all of our resources and energies to creating the most supportive and productive community possible to serve the citizens of Illinois and beyond.
Values
Pursuit of Learning and Scholarship
Illinois State University works with students as partners in their educational development inside and outside of the classroom so that students come to appreciate learning as an active and lifelong process. The University contributes new knowledge through research, scholarship, and creative activities in which all students, faculty, and staff are encouraged to participate. Faculty members embrace a balanced teacher–scholar model that values their contributions as teachers (facilitators of learning) and scholars (creators and discoverers of knowledge and information).
Individualized Attention
Illinois State University provides a supportive environment that places all learners at the center of teaching and scholarship. Innovative curricular and cocurricular programs, strong student-faculty-staff connections, and superior student services focus on each student as an individual. The University fosters academic and personal growth, recognizes unique educational aspirations, and acknowledges that each faculty and staff member is integral to student success.
Diversity
Illinois State University affirms and encourages community and a respect for differences by fostering an inclusive environment characterized by cultural understanding, ethical behavior, and social justice. The University supports a diverse faculty and staff who mentor a diverse student population. The University endeavors to provide opportunities for all students, staff, and faculty to participate in a global society.
Integrity
Illinois State University promotes an environment defined by the highest ethical standards. Leadership of the University is characterized by stability, adherence to shared values, collaborative decision making, and accountable stewardship of all university resources. Members of the University community work collaboratively through shared governance to ensure the success of the University and are dedicated to making ongoing improvements, always enhancing their contribution to Illinois State University and building on prior accomplishments. Teaching and learning, including research and creative activities, are conducted at the highest level of academic quality and integrity.
Civic Engagement
Illinois State University prepares students to be informed and engaged global citizens who will promote and further the goals of society. The University promotes active learning experiences through which students will gain an awareness and understanding of civic engagement as a lifelong responsibility. The University partners with business, industry, government, and educational entities providing leadership in local, statewide, national, and international initiatives; expanding service and outreach; and enhancing financial support for instructional, scholarly, and service activities.
Illinois State University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding affirmative action, nondiscrimination, and anti-harassment. Illinois State University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, order of protection, gender identity and expression, ancestry, age, marital status, disability, genetic information, unfavorable military discharge, or status as a veteran in employment, educational programs and activities, or admissions. Inquiries or complaints may be addressed by contacting the director of the Office of Equal Opportunity and Access by email at EqualOpportunity@IllinoisState.edu, by calling (309) 438-3383, or by mail at Illinois State University, Campus Box 1280, Normal, IL 61790.
- Website
- https://hr.illinoisstate.edu/prospective/opportunities/
- Telephone
- 309-438-8311
- Location
-
Campus Box 1300
Illinois State University
Normal
Illinois
61790
US
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