Assistant to the Director / Editorial Assistant

Job description

Posting Details

Posting Details

Posting Number S02932P Working Title Assistant to the Director / Editorial Assistant Department Libraries UGA Press About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

Since its founding in 1938, the primary mission of the University of Georgia Press has been to support and enhance the University’s place as a major research institution by publishing both outstanding works of scholarship by writers throughout the world and books of interest to general readers. The Press has been a member of the Association of American University Presses since 1940 and is the largest book publisher in the state. With a full-time staff of 24 publishing professionals, the Press currently publishes 80-85 new books a year ($2 million per year in sales) and has over 1,500 titles in print. The Press is also a founding partner of the New Georgia Encyclopedia, the state’s award-winning, online only, multimedia reference work on the people, places, events, and institutions of Georgia.

College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

M-F; 8 hrs/day; some evening and weekend work may be required. Occasional travel may be required.

Advertised Salary $25,000 Posting Date 04/15/2019 Open until filled Yes Closing Date Proposed Starting Date 05/20/2019 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Office/Clerical Lead Pay Grade FLSA Job Family Administrative FTE 1.0 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualificaitons.

Preferred Qualifications

•High school diploma or equivalent and four years of progressively responsible office experience OR Associate’s Degree and two years of responsible office experience OR Bachelor’s degree.
•Experience of working for or interning at a university press, book publisher, or nonprofit preferred.
• Bachelor’s degree preferred.

Position Summary

The University of Georgia Press seeks an energetic and highly organized individual to provide administrative support for the Director and editorial and clerical support for the acquisitions editorial department, which is responsible for cultivating and signing book projects for the press’s publication.

As assistant to the Director, this position helps with general office scheduling and upkeep, any Press events, and the Director’s correspondence and calendar. It also acts as project manager for the Press’s annual report, tracks and mails funded books, works with the Development Office on planning Advisory Council meetings and working with donors and board members.

As an editorial assistant for the acquisitions department, this position supports the acquisitions work of two editors (including the Director). This position is a full-time, full benefits-eligible position.

Knowledge, Skills, Abilities and/or Competencies

•Adaptability: Works effectively in an environment in which the parameters may change daily; adjusts behavior to meet the needs of difference people and situations.
•Collaboration: Facilitates open and effective communication, cooperation, and teamwork within and outside of one’s own team; respects the needs and contributions of others.
•Collegiality: Being helpful, respectful, approachable, and team-oriented; building strong working relationships and a positive work environment.
•Communication: Communicates effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters, and proposals while using appropriate vocabulary and grammar.
•Computer proficiency: Successfully uses multiple software programs independently. May include Microsoft Office (PowerPoint, Word, Excel), email and web browsers, and publishing systems/databases.
•Efficiency/Dependability: Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly.
•Ethics and Integrity: Follows through on commitments; incorporates honesty, respect, and fairness in daily actions in accordance with the UGA Press’s Code of Conduct.
•Initiative: Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results.
•Judgment: Demonstrates logic, rationality, and objectivity; shows common sense; uses all available information to make educated decisions.
•Organization: Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and/or resources; displays consistency and success in adhering to deadlines.

Physical Demands

Sitting for long periods of time at a computer terminal.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



As acquisitions editorial assistant: provides administrative and editorial support for acquiring editors and acquisitions coordinator, including:

•Solicits peer reviews
•Sends proposals and manuscripts for external review
•Prepares art logs and permissions inventories
•Sends and tracks Author Questionnaire and photos
•Sends manuscript and illustration prep guidelines to authors
•Transmitting final manuscripts to the managing editor
•Communicates with authors and readers on peer reviews, project schedule, protocol, and payment.
•Prepares launch forms, board reports, budgets, and contract requests
•Maintains and updates Bibliolive database project records
•Performs general research for projects as needed.
•Updates Acquisition Handbook
•Works closely with Acquisitions Coordinator on coordinating early decision meetings.
•Helps to hire and supervise departmental interns.

Percentage of time 50 Duties/Responsibilities


As director’s assistant: fields general press queries, handles routine correspondence, drafts and proofread letters and other written materials, gathers information for and helps create Press-wide reports, maintains physical files, schedules and coordinates internal and external appointments and meetings, coordinates and assists with press-sponsored events as needed

Percentage of time 25 Duties/Responsibilities


As director’s development assistant: Acts as project manager for annual report, ensuring timely content creation, production and design, printing and mailing; maintains newsletter mailing list; tracks and coordinates with Development Officer the sending of all funded books to donors; liaises with Development Office and Advisory Council members as needed; prepares and mails welcome and introductory letters for new Advisory Council members; mails meeting agendas and other information to Advisory Council in advance of semiannual board meetings.

Percentage of time 20 Duties/Responsibilities


Maintains flexibility and awareness of changes and needs in the organization by assuming similar duties and responsibilities as assigned.

Percentage of time 5 Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 4/16/2019
    Application Due: 6/15/2019
    Work Type: