Posting Details

Job Posting Information

Vacancy Type SHRA Is Internal Transfer Only No Time Limited? No Time-Limited Appointment Length Title Accounting Technician Band Level Journey Working Title Pre and Post Award Specialist Salary Range $31,200 - $59,049 Anticipated Hiring Range $40,000 - $44,000 Salary Grade Equivalency 63 Position Number 00100209 Work Schedule Monday - Friday, 8:00am - 5:00pm Does the regular and recurring schedule of this position result in the employee working more than ½ of their hours between 4 pm and 8 am? (Meal periods do not count). No Full Time Equivalent (FTE) 1.0 Department 140401 - Electrical & Computer Engr. Department Electrical & Computer Engr. Job City & State Raleigh, NC Primary Function of Organizational Unit

The Department of Electrical and Computer Engineering (ECE) has as its mission the accumulation, generation, and dissemination of knowledge in Electrical and Computer Engineering. Central to the mission is a high quality research and educational program that benefits our students, the State of North Carolina, the nation and the world. The Department acts as a focal point for development, growth and entrepreneurship. The national and international reputation of the Department facilitates future growth in areas of fundamental economic importance to the State.

Essential Job Duties

The Pre and Post Award Specialist will independently manage the sponsored programs portfolios of a group of PIs who they are assigned and is responsible for timely follow-up and day to day financial actions as needed. This person must be able to interpret agency and university requirements/policies/practices to the PIs and provide support on new information regarding funding increments, reporting deadline, fiscal issues and compliance. The position is responsible for monitoring the accounts to ensure compliance with Cost Accounting Standards (Federal), the State of North Carolina and NCSU guidelines. The primary responsibility of this position is to act independently to make decisions and authorize actions throughout the life of the project (i.e. pre-award, award extensions, allowability of expenditures, approve HR actions, etc).

Initiate the pre-award process for ledger 5 accounts. The position is responsible for assisting faculty with preparation, review and coordination of the proposal submission process. Position serves as a liaison between PI and College/University/Agency during proposal submission process. Assist PIs and/or prepare proposal budget and budget justification; start PINS process; liaise with sponsor on budget preparation Initiate and obtain agency/university prior approval through the PMR system when required for the following actions on ledger 5 projects: rebudgeting, equipment acquisition, travel, no-cost extensions, pre-award account numbers, and pre-award costs. Prepare online journal vouchers and Interdepartmental Transfers (i.e. IDT, IDF, IDS). Prepare budget projections for PIs when requested.

Initiate the closeout process for ledger 5 accounts Responsible for close-out procedures for grants. Ensure all direct costs for project have been accounted for. Ensure departmental policies and procedures are followed. Obtain approval from PI and Department Head before submitting final documentation to the College.

Maintains a thorough knowledge of State and University accounting and purchasing policies and procedures. Accurately interpret and implement University regulations and budget restrictions. Understand and accurately interpret all Federal, State and University accounting/financial policies and procedures. Respond to inquiries from faculty, staff, students, visitors, and other individuals on campus, as requested by departmental managers.

Administrative tasks include copying, assisting in file management (to include but not limited to filing, archiving, purging, etc.). Performs a variety of other duties as assigned (and as needed). Assist with providing office support and related administrative functions as needed. Extensive interactions with students, faculty and support staff both internally and campus wide. Assist Contract & Grants Manager as needed on a variety of ad hoc projects and tasks. Attend departmental, college, and/or university meetings to obtain the latest information regarding finance or research related matters. Work requires the exercise of considerable judgment to ensure that transactions are in accordance with policies, procedures and regulations.

Other Work/Responsibilities

Other duties as assigned.

Minimum Experience/Education

High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.

Departmental Required Skills

- Extensive financial knowledge with experience working in a large complex organization. Must be highly skilled and experienced in PeopleSoft Financials or similar product, Word and Excel.
- Thorough knowledge of accounting principles and practices including knowledge of budgetary planning, developing and control; understanding of audit requirements and a thorough knowledge of government accounting methods and procedures, financial practices, federal circulars, governmental accounting standards board (GASB), fund accounting, budgeting, and state and university policies and regulations.
- Ability to interpret and apply complete Federal and State fiscal regulations to analyze and correct accounting and financial problems and errors; ability to make changes in the accounting system and procedures; ability to establish effective working relationships with business and program personnel.
- Must be knowledgeable of sponsored research process and procedures, as well as experienced in pre-award and closeout process for sponsored research.
- Excellent written and verbal communication skills.
- Must have excellent leadership, organizational, and problem solving skills.
- Must be able to work independently and be able to multi-task.

Preferred Experience, Skills, Training/Education

- Experience with PeopleSoft Financials including experience managing travel reimbursements.
- Knowledgeable of University research administration (Pre and Post-Award), Cost Accounting Standards, Budget Development and Federal, State and University policies and procedures.
- Experience with PINS, RADAR, NSF Fastlane and Grants.gov systems.

Required License or Certification

n/a

Special Instructions

Applicants should submit a resume, cover letter, and names and complete contact information of three professional references, including email addresses and phone numbers.

Candidates can obtain information about the department and its research programs, as well as more detail about the positions advertised at http://www.ece.ncsu.edu.

Job Open Date 04/18/2019 Must Be Open Until---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 04/18/2019 Is this position partially or fully funded on ARRA stimulus monies? No Proposed Hire Date 05/20/2019 Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

AA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity?
   • NCSU Website
   • NCSU Executive Search Services
   • Monster.com
   • CareerBuilder.com
   • InsideHigherEd.com
   • HigherEdJobs.com
   • Other Online Job Board
   • Carolina Job Finder / Employment Guide
   • Job / Career Fair
   • The Chronicle of Higher Education
   • Professional Journal
   • Print Advertisement (Newspaper / Periodical)
   • Professional Organization
   • Higher Education Recruitment Consortium (HERC)
   • Direct Contact from NCSU HR Representative / Recruiter
   • NCSU Employee Referral
   • Social Media (LinkedIn, Twitter, Facebook, Other)
   • Other
2. * If you learned about this vacancy from "other source" or "other website", please provide the source.

   (Open Ended Question)

3. * Please select the response below that best describes your experience/education for the Accounting Technician position.
   • High school diploma/GED and at least one year of accounting experience
   • Associate's, Bachelor's, Master's, or Doctorate in any field
   • Combination of post high school education and/or experience in accounting to equal at least 1 year
   • Did not complete high school but have a combination of high school education and accounting experience to equal 5 years (ex. 3 years of high school and 2 years experience)
   • None of the above
4. * Please describe your experience in pre and post-award activities (budget planning, compliance, reporting, etc.). If no experience, please enter "N/A."

   (Open Ended Question)

5. * Please briefly describe any work experience you have had with contracts and grants, processing invoices and/or travel reimbursements and/or account reconciliation.

   (Open Ended Question)

6. * Please describe your experience using Excel or a similar spreadsheet software in an accounting capacity.

   (Open Ended Question)

7. * Please briefly describe your experience with the following systems: *PINS, *RADAR, * NSF Fastlane, *grants.gov, and/or *WRS. <i>If no experience with these systems, enter "N/A" or "No experience with these systems".</i>

   (Open Ended Question)

Application Materials Required Required Documents

1. Cover Letter
2. Resume
3. Contact Information for References

Optional Documents