Assistant Operations Manager, Real Estate & Auxiliaries

Job description

This position will utilize the Computerized Maintenance Management System (TMA) as well as the University's finance system (Banner) to manage the interdepartmental and external billing process for the Auxiliary Facilities area. This activity requires frequent meetings with the individual shop foreman, client meetings, facilitating production meetings, observing job performance, setting goals for efficiency with the shop foreman and generating reports demonstrating financial outcomes. This may require the ability to develop and integrate policies and procedures with work units external to the organization.

This position will also be responsible for managing all operational interactions related to 8 University-owned Greek properties. This activity will include completing move-in/move-out damage assessments, tracking the collection of damage fees, and tracking and reporting on Facilities work orders. This position will also be responsible for managing small to mid-sized projects, at the Greek Properties. These activities will require frequent meetings with facilities shop managers/foremen, Greek Alumni chapter advisors, and Fraternity and Sorority Life (Student Life) representatives. This may require the ability to develop and integrate policies and procedures with work units external to the organization.

This position will also assist the Assistant Operations Manager, Real Estate & Auxiliaries with the operational interactions related to the National Cable Center. This work will include tracking daily service tickets, soliciting bids, and scheduling maintenance work.

Additionally, this position assists the Assistant Operations Manager, Real Estate & Auxiliaries and/or the Director of Real Estate & Auxiliaries with capital projects, soliciting bids for projects, generating reports related to employee efficiency and other tasks as requested.

Essential Functions

* Utilize the Facilities CMMS system (TMA) to manage the Auxiliary Facilities interdepartmental and external billing process to the effect of continuous operations and successful client interaction.
* Managing the operational interactions for Greek Properties, to the effect of continuous operations and successful client interaction.
* Soliciting Bids and Managing projects related to the Greek Properties, National Cable Center and Auxiliary Facilities Department.
* Utilize the University's finance system (Banner), to process inter-departmental charges and make departmental transfers.
* Other duties as assigned and as prioritized by the Director or Assistant Director of Real Estate and Auxiliaries.


Knowledge, Skills, and Abilities

Language Skills: Ability to communicate effectively with a wide range of constituents.

Mathematical Skills: Basic Arithmetic, Multiplication, and Division

Reasoning Skills: The ability to use reason and logic to solve complex scheduling issues.

Other Skills and Abilities:

  • Must be Organized and an effective communicator,
  • Ability to respond to emergencies and work a flexible schedule when workload requires
  • Ability to work with internal and external work teams.
  • Understanding and ability to deliver a high level of customer service.
  • Must be able to learn the Departments computerized maintenance management system (TMA) and University's finance system. (Banner).
  • Proficient in MS Office Suite.

Required Qualifications

  • Bachelor's degree or equivalent combination of education and work experience.
  • Two years Facilities Management experience in organizing, planning, and directing maintenance operations.

Preferred Qualifications

  • Project management experience.
  • Residential Property management experience.
  • Budget and transaction experience related to Facilities Management
  • Client invoicing and billing experience.
  • Experience working with computerized maintenance management platforms.


Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) on May 1, 2019

Special Instructions
Candidates must apply online through www.jobs.du.edu to be considered. Only applications submitted online will be accepted.


Salary Range:

The salary range for the position $50,000 $55,000 annually

Salary will be determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information.


Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an affirmative action employer and that age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law are not taken into account in any employment decision.

All offers of employment are based upon satisfactory completion of a criminal history background check.

 

 

 

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Job No: 492342
Posted: 4/12/2019
Application Due: 6/11/2019
Work Type:
Salary: $50000 - $55000 per year