Communications Specialist (One or More Positions) - EXTENDED
Posting DetailsPosition Information Link to job brochure:Classification TitleCommunications SpecialistJob Category:Classified StaffJob Open Date:02/28/2019Job Close Date:Initial Screening Date04/15/2019Position ID:P0014325Job Open ID:REQ7736Position Title:Communications Specialist (One or More Positions) - EXTENDEDLocation30-DistrictDepartmentPublic Information (Dist-011-091)Term:12 Months/YearSalary Schedule Link:Click here for current Salary SchedulesPay Basis:MonthlyPay Range:127 - Starting at $4,641 per Month% of Range:100Hours per week:40Work ScheduleMonday - Friday (8:00 a.m. - 5:00 p.m.); please note, the District will observe an alternative 4/10 work schedule from the week of May 31, 2019 through the week of August 9, 2019, exceptions may applyReceives Benefits: YesClassification Benefits:
The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).Position-Specific Benefits:Additional Position Information:Permanent link to postinghttp://jobs.socccd.edu/postings/9752 Additional Information Summary Description:
Under direction from the District Director of Public Affairs and Government Relations, the Communications Specialist performs a wide variety of moderately complex technical, project-based, office operational support functions and records management in support of communications, legislative, marketing, district events and related efforts; and performs related duties as assigned.
Assists in the coordination of events and communicates with a variety of audiences, including District trustees, faculty, staff, elected officials and residents to inform, engage and build support for District operations, goals, projects and programs.
Duties may include, but are not limited to the example of duties listed in Job Duties. Please see Job Duties for details.Knowledge of:
Public and governmental relations and related efforts.
Operational characteristics, services, and activities of the functions, programs, and operations of the assigned division or department.
Pertinent federal, state, and local laws, codes, and regulations including applicable sections of the State Education Code, Public Records Act, and other legal requirements related to area of assignment.
Work organization and office management principles and practices.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Processes, procedures, and practices of budget preparation and administration.
Principles, practices, and procedures of business letter writing. English usage, spelling, grammar, punctuation, hyphenation and proofreader’s marks.
Principles and procedures used in complex, inter-related record keeping.
Principles and practices used to establish and maintain files and information retrieval systems.
Principles, practices and procedures of complex fiscal, statistical, and administrative research and report preparation.
Statistical procedures and mathematical concepts.
Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers.
English usage, grammar, spelling, punctuation, and vocabulary.
Understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities.
Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
Perform responsible and difficult administrative duties involving the use of independent judgment and personal initiative.
Oversee and participate in the management of the administrative functions and operations of the assigned office.
Establish, review, and revise office work priorities.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Use sound judgment in recognizing scope of authority.
Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.
Type or enter data at a speed necessary for successful job performance.
Pay attention to detail in order to proofread and review documents.
Participate in the preparation and administration of assigned budgets.
Use correct English usage, grammar, spelling, punctuation, and vocabulary.
Research, compile, analyze, and interpret data.
Prepare a variety of clear and concise administrative and financial reports.
Implement and maintain filing systems.
Independently compose and prepare correspondence and memoranda.
Plan, schedule, direct, coordinate, and review the work and performance of assigned staff in a manner conducive to proficient performance and high morale.
Plan and organize work to meet schedules and changing deadlines.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Work independently and effectively in the absence of supervision.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.Education/Training:
Equivalent to two years of college level course work or specialized training in public administration, business administration, secretarial science, graphic design, or a related field.Experience:
Three years of increasingly responsible experience as an administrative assistant or secretary, preferably in an administrative office of a public agency or in an educational environment, including some experience in a lead capacity.License or Certificate:
A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.Conditions of Employment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.Work Environment:
Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.Physical Demands:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. See in the normal visual range with or without correction. Hear in the normal audio range with or without correction.Additional Position Information:
NOTICE: THIS RECRUITMENT WILL REMAIN “OPEN UNTIL FILLED”
METHOD OF APPLICATION:
Interested applicants must complete the online application, apply for the position, and attach the specified “REQUIRED” documents.
To be considered, each section on the application must contain the requested information (do not state “SEE RESUME” or leave blank). Included on the application, applicants must provide (on the application) at least three (3) professional references, preferably from current supervisors, previous supervisors (from the past five years), colleagues or coworkers who can address professional competency and appropriate practical skills, or other professional references. The Office of Human Resources (OHR) may request additional references.
In addition to a full complete application, applicants are required to attach all “REQUIRED” documents. Official transcripts will be required upon offer of employment.
Applicants bear sole responsibility for ensuring that their applications are complete and “REQUIRED” documents are attached prior to the “INITIAL SCREENING DATE.” Incomplete applications will not be considered. All submitted materials become the property of the South Orange County Community College District (SOCCCD), will not be returned, will not be copied, and will be considered for this position only. Any supporting documents submitted must reference the Job Opening ID numbers and may be attached online, faxed to 949-340-8007, mailed via U.S. Mail under separate cover, or hand delivered to the District offices.
DEADLINE FOR APPLICATION:
This recruitment will remain “OPEN UNTIL FILLED.” For guaranteed consideration, a complete application, and all “REQUIRED” documents are required to be submitted electronically by the “INITIAL SCREENING DATE.” Applications submitted via facsimile or electronic mail will not be accepted.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in the CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.Additional Classification Information:Position Specific Benefits:
The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).Job DutiesDocuments Needed for ApplyingRequired Documents
- Resume / CV
- Cover Letter
- Other Doc
Required fields are indicated with an asterisk (*).
- * Do you have education equivalent to two years of college level course work or specialized training in public administration, business administration, secretarial science, graphic design, or a related field?
- * Do you have three years of increasingly responsible experience as an administrative assistant or secretary, preferably in an administrative office of a public agency or in an educational environment, including some experience in a lead capacity?
- * Have you ever experienced a communications related crisis? If so, what was your role in responding. If not, please describe how you would respond to such a crisis as the Communications Specialist.
(Open Ended Question)
- * Please Note: Official transcripts will be required upon offer of employment. Would you be able to provide official transcripts upon offer of employment?
- * Relevant current and previous experience, education, certifications, and/or other job related skill sets will be considered when determining salary placement. Does your application and/or supplemental documentation include all relevant current and previous experience, education, certifications, and/or other job related skill sets?
- * Have you been terminated from employment and/or released from probation at the South Orange County Community College District (SOCCCD)?
- * If yes, please provide details.
(Open Ended Question)