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Administrative Assistant, Campus Police & Security Services

Employer
Cuyahoga Community College
Location
Cleveland, OH

Job Details

Administrative Assistant, Campus Police & Security Services

Department: Campus Police & Security Services

Location: Jerry Sue Thornton Center

Reports To: Chief of Police

Recruitment Type: External/Internal

Requisition ID: req1107

Employment Type: Full-Time Support Staff

Vacancy Number: CUSTOM.VACANCY.NUMBER

Union Position: Non-Union

Work Schedule: Standard College Hours: M-F, 8:30am-5pm

Number of Openings: 1

Job Description:

SUMMARY

Works collaboratively with management and staff of the offices reporting to the Chief of Police and provides administrative support to the Chief of Police and the department.

ESSENTIAL FUNCTIONS

Works collaboratively with management and staff of the offices reporting to the Vice/Campus President and provides administrative support to the Vice/Campus President and the department

May serve as supervisor for support staff

Monitors departmental budget and maintains records and files for budget data

Prepares monthly updates and reports for department budgets

Serves as site budget preparation liaison and liaison with the Office of Finance and Business Services during the annual budget preparation process

Reviews unit support staff operations and develops methods and procedures to improve services and workflow

Answers phones and screens incoming calls and mail and responds independently to inquiries, drafts responses for executive review or refers as appropriate

Calls or correspondence may deal with confidential or sensitive information and require diplomatic and immediate responses

Greets visitors in a diplomatic manner

Researches and collects data to complete reports and projects

Establishes and maintains general office files and records

May manage supervisor’s calendar and schedule appointments

Schedules internal and external meetings and activities with business, community and government institutions

As directed, prepares and assembles agenda, packets and other pre-meeting materials and takes and distributes minutes

Provides support to committees/councils and special projects

May provide leadership and management for special assignments assigned by supervising executive

Researches, collects materials and prepares information used by supervising executive in responding for requests from the administrative line, internal departments and external persons and agencies

Prepares and maintains confidential correspondence and documents and assists in processing documents related to personnel, purchase orders, employment, benefits and performance review activities

May serve as department liaison with the Offices of Human Resources and Finance and Business Services

Performs other duties as assigned


Qualifications:

REQUIRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

Associate’s Degree

Significant related experience may substitute for education

Minimum of five years of progressively responsible administrative support experience

Demonstrated experience making sound decisions that affect a work unit or team

Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations

Demonstrated experience monitoring a business area’s budget

KNOWLEDGE, SKILLS and ABILITIES

Possess strong organizational and time-management skillsPossess excellent written, verbal and interpersonal communication skills Ability to foster a team environment and work collaborativelyAbility to research effectively Ability to work accurately with great attention to detailPossess excellent customer service skills and proven ability to develop and sustain productive customer relationshipsAbility to effectively accept direction from multiple levels of the College in various departments Possess working knowledge of administrative support concepts, practices and procedures with the ability to apply to varied situations as it pertains to the departmental focusDemonstrated basic proficiency with Visio or an equivalent programDemonstrated intermediate project management skillsDemonstrated intermediate proficiency with Ad Astra or an equivalent programDemonstrated intermediate proficiency with Banner or an equivalent programDemonstrated intermediate proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and AccessAbility to confidentially and discreetly handle subject matters requiring privacy and sensitivityAbility to develop and maintain relationships with key contacts to enhance work flow and qualityPossess sensitivity to appropriately respond to the needs of a diverse population COMPETENCIES

CRITICAL COMPETENCIES

Service Focus

Time Utilization

Quality of Work

VERY IMPORTANT COMPETENCIES

Communication

Continuous Improvement

IMPORTANT COMPETENCIES

Collaboration

Adaptability

PERFERRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

Bachelor’s degree

Demonstrated experience working at the executive level

PHYSICAL DEMANDS/WORKING CONDITIONS

(The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

The work is performed in a normal, professional office environment;

The work area is adequately lighted, heated and ventilated;

Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.;

Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite

EQUAL OPPORTUNITY STATEMENT

Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.

Special Note:

Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.

Organization

Read our Diversity Profile Cuyahoga Community College was the first established community college in Ohio and remains the state’s largest. The College is second in Ohio and 61st in the nation in conferring associate degrees in acuyahoga_community_college1.jpgll disciplines. Fully accredited, the College has been selected as an Achieving the Dream college and is a board member college of the League for Innovation. Each year more than 55,000 credit and non-credit students take courses at our four traditional campuses, two Corporate College locations, 50+ off-campus sites and via television and the Internet. Offering more than 1,000 credit courses and more than 140 career and technical programs and liberal arts curricula, we are a highly respected academic institution.

Mission

To provide high quality, accessible and affordable educational opportunities and services — including university transfer, technical and lifelong learning programs —that promote individual development and improve the overall quality of life in a multicultural community.

Visioncuyahoga_community_college2.jpg

Cuyahoga Community College will be recognized as an exemplary teaching and learning community that fosters service and student success. The College will be a valued resource and leader in academic quality, cultural enrichment, and economic development characterized by continuous improvement, innovation, and community responsiveness.

Values

To successfully fulfill the mission and vision, Cuyahoga Community College is consciously committed to diversity, integrity, academic excellence, and achievement of individual and institutional goals. We are dedicated to building trust, respect, and confidence among our colleagues, students, and the community.

cuyahoga_community_college3.jpg

We offer a competitive salary and comprehensive benefits package. For more information regarding all available opportunities and how to apply, visit the College web site at https://careers.tri-c.edu/ OR www.tri-c.edu and click on Employment. Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a diverse workforce. EOE

 

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