Business Manager

Job description

Posting Details

Posting Details

Posting Number S02930P Working Title Business Manager Department Franklin College English Department About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

40hrs / wk

Advertised Salary Commensurate with Experience Posting Date 04/10/2019 Open until filled Yes Closing Date Proposed Starting Date 04/30/2019 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Fiscal Affairs Manager Pay Grade FLSA Exempt Job Family Business And Finance FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

The business manager position has a high level of responsibility, and aids the department head in day-to-day operations of the English Department. This position serves as liaison between the department head and other University officials relating to fiscal affairs or business operating procedures. Overall duties include: management of professional, fiscal and administrative work in planning, organizing, leading and controlling the fiscal, instructional, HR and logistical activities of the unit; project financial needs and oversee instructional budget, manage approved budget; prepare reports and provide information to Department Head or to College; supervise office staff, hire personnel and process paperwork for all new employees; serve as payroll representative for department; serve as departmental staff liaison for other units on campus; provide assistance to faculty and staff regarding policies and procedures.

Knowledge, Skills, Abilities and/or Competencies

•Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
•Knowledge of budgetary theory, principles and practices; knowledge of state and federal laws and regulations pertaining to departmental budget and accounting practices
•Strong attention to detail
•Ability to act independently and exercise sound judgment with sensitivity to identify matters that require higher-level management consultation.
•Ability to interpret policies and procedures and to propose solutions to problems.
•Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment
•Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
•Software experience and expertise in:
oMS Office Suite

Physical Demands

Sitting at a desk for long periods of time

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Financial Management, 60%
•Review, forecast and manage all budgetary processes including developing annual budgets for both state, income, contract-grant accounts and any special projects to adhere to UGA policy and fiscal management. Interacts with accounting staff on all aspects of the operation helping and directing as needed.
•Review and manage all foundation accounts, endowed and spendable to reconcile to all corresponding UGA accounts.
•Oversee process for all scholarship and other awards.
•Serve as departmental payroll representative.
•Make revisions as needed, process personal services journal vouchers, and coordinate the approval process for annual and end-of-project salary certifications.
•Process and approve all payroll for faculty, staff, students and temporary employees on state and restricted accounts.
•Reconcile all monthly, academic, and bi-weekly payroll reports for accuracy.
•Prepare summer school budget and process all summer school payroll.
•Manage the instructional budget for department, which involves working closely with the college.
•Maintain accurate records on fund allocations and buyout money from grants.
•Compile budget information, maintain spreadsheets, and request replacement teaching funds and buyout approvals from the College.
•Work with confidential information such as personnel matters, salary information, and student records.

Percentage of time 60 Duties/Responsibilities


Daily Operations Management, 15%
•Manage the daily operations of the department.
•Supervise, recruit, interview and recommend hiring of office staff.
•Coordinate coverage for essential areas of the department.
•Communicate approved policies and procedures to faculty, graduate students, and staff; provide advice as necessary.
•Maintain updated e-mail distribution lists and listservs for entire department and compose/forward messages daily regarding policies, procedures, or other departmental business.
•Serve as the assistant to the department head for financial and personnel matters.
•Serves as the liaison between campus units and the department
•Serve as backup as necessary when staff are absent or unavailable.
•Perform related work as required by department head or associate head.

Percentage of time 15 Duties/Responsibilities


Departmental Human Resources Coordinator, 15%
•Create and revise job descriptions for staff, train and evaluate staff performance, may make recommendations on pay increases to the department head.
•Coordinate workflow among staff, assign or redistribute work as necessary.
•Utilize UGAJobs to post vacant staff positions, reclassify existing positions or create new positions for staff.
•Coordinate all new hire and termination paperwork for staff, student workers, and temporary staff hires.
•Assure that all employees have completed orientation, ethics training, and/or other training.
•Create secure, confidential personnel files, complete EEO forms, Workers’ Comp forms, FMLA forms, Shared Leave forms, separation notices and exit interview forms.
•Manage annual and sick leave for faculty and staff and reconcile bi-weekly/monthly.

Percentage of time 15 Duties/Responsibilities


Job Duty: Sponsored Projects Pre-Award Support, 5%
•Serve the English faculty in preparing and processing highly complex grant proposals, assist with proposal development, and non-typical reporting requirements.
•Assist faculty, staff and graduate students in propose/application development, preparation and submission (both new proposes and proposal for additional funding to existing agreements).
•Serve as the Delegated Limited Submission Authority for the department
•Create budgets, budget justifications, cost share budgets, directions regarding proposal content and formats to assure compliance with agency guidelines and requests for information, applicable Federal, State and Institutional regulations.
•Insure accuracy of budgets, including salary and fringe benefits rates, travel, indirect costs, cost share and sub-contracts.
•Serve as the key liaison between SPA, departments, colleges and centers regarding all research administration questions.
•Provide assistance in identifying potential funding sources appropriate to faculty or students area of expertise or interest.
•Assist the PI in writing justifications for special approvals and exceptions to OMB policies.
•Handles all inquiries in conjunction with SPA regarding needed grant proposal information by granting agencies, faculty, collaborators and SPA.
•If necessary, works with the Foundation Office in proposal submission activities, including initiative review, eligibility assessment, and technical and budget development.

Percentage of time 5 Duties/Responsibilities


Sponsored Projects Post-Award Support, 5%
•Provide grant support and reports to faculty in the post-award stage of research projects
•Account management and monthly reconciliation for restricted projects.
•Process HR/payroll actions that are related to grant projects for faculty and staff.
•Meet with faculty PI’s to review account activity, and ensure proper close-out of accounts.
•Review expenditures for compliance and submit needed requests (CASB exception), review purchasing for export controls and prepare journal vouchers.
•Assist faculty with effort and assist with planning.
•Interface with and assist the accountant with travel authorities and expense statements, especially as it relates to grant projects.
•Sub-contract administration, administrative action requests, research buyouts, no-cost extensions, and ensuring that grant projects are closed out properly.
•Ensure that grant activities and expenditures are in accordance with federal, state, and university policies.

Percentage of time 5 Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 4/11/2019
    Application Due: 5/25/2019
    Work Type: