#98896 Research Administrator 3

UCSD Layoff from Career Appointment: Apply by 04/11/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 04/29/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Department will consider filling this position at the Research Admin 2 level based on the candidate's experience and qualifications.

The UC San Diego Structural Engineering Department is currently comprised of approximately 23 faculty, 12 researchers, 500 undergraduate students, 200 graduate students, and 33 staff members. The Structural Engineering Department offers BS, MS and PhD degrees with specializations in the areas of civil structures, geotechnical engineering, computational mechanics, aerospace structures, and structural health monitoring/nondestructive evaluation.

The department is home to the world-class Charles Lee Powell Structural Engineering Laboratories, Caltrans Seismic Response Modification Device (SRMD), and the Englekirk Structural Engineering Center (ESEC). Through these facilities, our faculty and researchers have access to some of the most innovative and productive research infrastructure in the world. The department receives federal, state and private sources for approximately $8.5 million per annum in extramural funding and $16 million in total annual expenditures.

Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations.

Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards.

Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and subaward/subcontract issuance and administration.

  • Overtime and weekends may be required.

Level of the position (Research Admin 2 or 3) will be based on candidate's experience and qualifications.

  • Demonstrated experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.

  • Requires thorough knowledge in OMB circulars such as Universal Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Proficiency working with computer and information management systems.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Maintains current knowledge of compliance regulations in all areas of research administration.

  • Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.

  • Strong ability to perform complex financial analysis and customized reporting. Ability to manage significant volume of transactions.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Proficiency in utilizing Financiallink reports, queries, and use pivot tables or similar experience using other financial reporting tools.

  • Excellent effective interpersonal skills to interact with diverse individuals and groups.

  • Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with high degree of accuracy.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

  • Job offer is contingent upon a satisfactory clearance based on background check results.

Similar jobs

Similar jobs