Vice President of Student Services, Modesto Junior College

Job description

Posting Details

Position Information

Job Title Vice President of Student Services, Modesto Junior College Personnel Requistion Form

Site Modesto Junior College Salary Range/Other Executive Salary Schedule: $12,805.67 to $15,583.67 per month. A $2,421.00 per year ($201.75 per month) stipend is added for an earned doctorate. 2018-2019 Executive Salary Schedule, 12 month work year. Benefits

The District currently pays for a number of health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid.

Position Summary Information

Scope of Assignment

Under general administrative direction plans, directs, manages, oversees and provides leadership in the overall design, organization, delivery, supervision, evaluation, and fiscal management of the student service program at MJC including Admission and Records, Counseling, Matriculation Services, Financial Aid, Assessment, Student Success, CalWorks, Career and Transfer Services including Re-Entry Programs, EOPS, DSPS, TRIO Programs, Health Services, Student Discipline and due process, Student Development and Campus Life, Student government; administer Title IX, discrimination complaints and sexual harassment policies and procedure; participate in the overall college leadership and perform other duties, as assigned.

Receives general administrative direction from the MJC President.

Provides direct supervision to numerous deans, executive managers as well as other administrative support staff, as assigned.

Minimum Qualifications


Any combination of education, experience and/or training that would likely provide the above-required knowledge, skills and abilities is qualifying. Typical background patterns that would provide the knowledge, skills and abilities are:
• Education: Possession of a Master’s degree from an accredited institution AND one year of successful experience in field related to the administrative assignment OR a California Community College Supervisor Credential OR other appropriate valid California administrative credential.
• Experience: minimum of four years of successful experience as an academic administrator (senior level academic administrative experience preferred); successful college teaching experience, preferably at the community college level.

Desirable Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The knowledge and skill requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Knowledge of:
• Knowledge of various laws and regulations of State Education Code, Title 5, Title IX, Federal Law, State
Law, District Policy and Procedure and State Chancellor’s Office Legal Opinions.
• Principles and techniques used in the administration of budget, fiscal planning, and institutional research
• Knowledge of student management information systems, state and federal laws, codes and regulations
affecting student services to include ADA and the Rehabilitation Act of 1973.
• Principles and techniques used in the analysis and evaluation of student services programs and
administration of budget fiscal planning and institutional research.
• Principles, techniques and practices of higher education leadership, conflict resolution, personnel
management, strategic planning, student learning outcome development, program review and other skills
needed for senior level college leadership.
• The diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students.
• Principles of shared governance and participatory leadership.
Ability to:
• Plan, organize, directly administer, review and evaluate assigned programs and services
• Learn, use, and implement new technologies as tools for teaching learning administration and generally
improving the work area or scope of work.
• Ability to utilize appropriate computer software for routing operations and ability to quickly gain a working
knowledge of the College’s administrative computer system.
• Communicate effectively with diverse constituencies, within and outside the District
• Strong interpersonal skills
• Work effectively and collaboratively with representatives of business, industry, the K-12 educational system, and other post-secondary institutions for the betterment of the college, the students and the community as a whole.
• Exercise sound judgment in the performance of duties.
Ability to motivate and deal with issues related to student services and the needs of students and staff.
• To be sensitive to and interest in the academic growth and success of community college students, faculty and staff.

Desirable Professional Characteristics

•Sensitivity to and interest in the success of community college students, faculty and staff.
•Understanding of and commitment to shared governance.
•Broad and comprehensive level of student services experience.
•Experience with student discipline.
•Knowledge of current curriculum and student services issues.
•Ability to provide leadership in the area of faculty and staff development.
•Ability to manage complex budgets and utilize strategic planning by using data in the decision making process.
•Effective written and oral communication skills.
•High degree of professionalism and integrity.
•Demonstrated commitment to community and campus activities.
•Understanding of accreditation standards and processes.
•Knowledge of Title 5 Regulations.
•Understanding of the role of Student Services.

Example of Duties

• Plan, direct, manage, oversee and coordinate the programs, personnel, operations and activities of all student services programs to ensure compliance with district policies, Title V regulations, Education Code and state and federal legislation.
• Prepare and administer the annual budget for all student services operations: assume responsibility for the completion of all necessary state and federal reports.
• Coordinate the evaluation of full-time and part-time faculty, staff and administrators according to the provisions of District’s labor contracts along with the YCCD Leadership Team Handbook.
• Work cooperatively with the district and campus Research and Planning and Information Technology to facilitate the implementation and maintenance of a fully automated system for student tracking, registration and advisement.
• Provide direction and leadership for recruiting students, marketing college programs and developing outreach programs to enhance cultural diversity and serve students with special needs.
• Establish cooperative and collegial relationships between the Office Student Services and the Office of Instruction as well as with other administrative functions of the District.
• Maintain liaison with local elementary and secondary schools, colleges, and universities along with other organizations and agencies whose programs and services assist in serving MJC students
• Supervise and oversee the organization of special college events, including scholarships, student recognition programs, and commencement exercises
• Coordinate institutional research related to matriculation, assessment, retention, persistence, student success, student satisfaction, student follow-p, and student learning outcomes
• Develop and maintain communication and collaborative relationships with a wide variety of community agencies that serve the college.
• Seek external funds for programs and services to support the mission of the college.
• Participate and serve on appropriate college, district and state committees.
• Administer the student conduct and due process policy, the student grievance policy, and the drug free workplace policy.
• Lead the recruitment, selection, and evaluation of classified, faculty and administrative staff; provide leadership and direction for staff development.
Organize and administer the student support programs of the college and provide general and specific
guidance to student leaders.
• Supervise and administer the work of student services deans and managers and various programs offered
day and evening, both on and off campus.
• Establish student services unit goals and objectives consistent with the college vision, mission and values.
• Take a leadership role in college strategic planning, development and implementation of student learning
outcomes, development and implementation of program review and institutional effectiveness
• Assess the need for new programs and services, direct their implementation, facilitate their continued
development in accordance with established practice and budget.
• Serve as a member of the college and district administrative team and with other professional organizations
and agencies to assure coordination of activities.
• Perform other duties as assigned.

• Work is generally performed in a standard office environment.
• Work may require occasional evening and weekend hours.

Licenses and Certificates

Possession of a valid California Motor Vehicle Operator’s License.

Physical and Mental Standards


•Mobility: ability to sit for long periods, move about an office, stand occasionally, reach above and below desk level.
•Dexterity: fine manipulation sufficient to operate a keyboard, handle individual papers, write and take notes.
•Lifting: occasional lifting of papers, files, equipment and material weighing up to 50 pounds.
•Visual Requirements: close vision sufficient to read files, documents, and computer screens and do close-up work; ability to adjust focus frequently.
•Hearing/Talking: ability to hear normal speech, speak and hear on the telephone, and speak in person.
•Emotional/Psychological Factors: ability to make decisions and concentrate; frequent contact with others including some public contact; frequent deadlines and time-limited assignments.

Additional Applicant Information

Applications are accepted online only at:
Select Job Openings, Select Search Jobs, Select Job Title, Create an account and Apply to this job.

Only online application packets will be accepted including:
•YCCD Administrative online application
•Personal letter of interest
• List of Professional References
• Unofficial Transcripts

Applications will be reviewed by a screening committee which will select candidates to be interviewed.
Those applicants selected for personal interview will be notified by email or phone. In accordance with Board policy official offers of employment will be made only by the Chancellor or Vice Chancellor/Human Resources, YCCD. Final appointment is subject to confirmation by the Board of Trustees.
Federal law requires the District employ only US citizens and aliens authorized to work in the United States. Written verification of employment eligibility is required.

BACKGROUND CHECK: A background investigation of new employees is required, including reference checks and a state criminal history report. Employment will not begin until the history check has been cleared by Human Resources. The cost for the criminal history report will be the responsibility of the successful candidate.

TRANSCRIPTS: At the time an offer of assignment is made, proper salary placement is contingent upon receipt of OFFICIAL (sealed) transcripts. Instructors with advanced degrees and coursework shall be placed on the appropriate salary column and step up to step 10. Initial salary placement will be at the first column/step until official transcripts have been submitted to Human Resources and placement processed.

FOREIGN DEGREES: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association. A copy of the evaluation must be attached during the application process. An ORIGINAL of the evaluation(s) must be presented at the time of hire.

The District may hire more than one applicant with this applicant pool.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

YCCD is an Equal Employment Opportunity Employer.

Posting Detail Information

Open Date 04/09/2019 Close Date 05/07/2019 Open Until Filled No Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please describe one personal or professional experience which demonstrates your understanding of the cultural and ethnic diversity of community college students.

    (Open Ended Question)

  2. * What techniques have you found particularly effective in strengthening staff diversity?

    (Open Ended Question)

  3. * Are you a U.S. Citizen?
    • Yes
    • No
  4. * If you are not a U.S. citizen do you possess the appropriate documentation/permits to work in the U.S.?
    • Yes
    • No
    • This question does not apply to me.
Applicant Documents Required Documents
  1. Resume / Curriculum Vitae
  2. Cover Letter
  3. Unofficial Transcript (Attach all college transcripts)
  4. List of Professional References
Optional Documents
  1. Other
  2. Letter of Reference 1
  3. Letter of Reference 2
  4. Letter of Reference 3




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Job No:
Posted: 4/11/2019
Application Due: 5/7/2019
Work Type: