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University Program Associate

Employer
NC State University
Location
Raleigh, NC

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Administrative Jobs
Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Posting Details

Job Posting Information

Vacancy Type SHRA Is Internal Transfer Only No Time Limited? No Time-Limited Appointment Length Title University Program Associate Band Level Journey Working Title University Program Associate Salary Range $31,200 - $56,545 Anticipated Hiring Range $37,000-$43,645 Salary Grade Equivalency 63 Position Number 00103322 Work Schedule 8:00 - 5:00 M-F Does the regular and recurring schedule of this position result in the employee working more than ½ of their hours between 4 pm and 8 am? (Meal periods do not count). No Full Time Equivalent (FTE) 1.0 Department 120101 - College of Design Department College of Design Job City & State Raleigh, NC Primary Function of Organizational Unit

The Academic Unit Office (AUO) for the College of Design houses the College’s four academic unit heads’ administrative offices. Faculty (active + prospective), students (enrolled + prospective), university offices & general public utilize this area to seek programmatic information and support. Academic unit heads are responsible to adhere to curriculum standards and develop new curriculum options, faculty development plans / reviews, program accreditation, coordination of extension/research activities, & student work plans /advising.

Essential Job Duties

This position will work closely with and support the academic unit heads for Art and Design and Graphic and Industrial Design departments. The position will also collaborate with and back-up the Program Associate for the School of Architecture and the Landscape Architecture Department. Additionally, the position will collaborate with the College’s centralized student, budget & fund-raising administration departments and provide support in these areas as well.

- Manage, direct, advise, and implement programmatic processes/procedures related to the Art + Design and Graphic and Industrial Design departments
- Serve as support to two academic unit heads
- Manage two academic unit heads’ calendar and schedule appointments without prior approval based on operational knowledge, responsibilities and issues of importance
- Actively identify/resolve issues that affect the academic units
- Research and develop multifaceted reports which impact accreditation efforts, faculty and program assessment, faculty searches, and other curricular activities
- Serve as primary contact for written/verbal communications regarding programmatic issues on behalf of two academic unit heads
- Collaborate with staff in College’s centralized support offices, dean’s office, graduate program coordinators, faculty, and other University administrative offices

Other Work/Responsibilities

Participate in the College of Design as an active colleague, work independently, and as part of the administrative team in support of the four academic heads.
Provide backup support to the Executive Assistant to the Dean as needed.
Provide reception area coverage in the Dean’s Office as needed.
Other duties as assigned.

Minimum Experience/Education

Bachelor’s degree; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Departmental Required Skills

Demonstrated effective written and verbal communication skills.

Demonstrated ability to work independently with strong organizational and analytic problem solving capabilities under the pressure of multiple priorities in a fast paced environment.

Demonstrated ability to interpret, effectively communicate and apply policies and procedures ensuring confidentiality.

Demonstrated proficiency using Microsoft Office (Word &Excel) and Google Apps including Gmail and calendaring.

Preferred Experience, Skills, Training/Education

Prefer bachelor’s degree in such area as business administration and 3-5 years experience in a university setting, providing high level support to administrators.

Demonstrated efficiency in using NCSU programs including MyPack Portal.

Demonstrated knowledge of university systems and design disciplines.

Demonstrated ability to develop professional relationships with university-wide and college constituents.

Required License or Certification

N/A

Special Instructions Job Open Date 04/09/2019 Must Be Open Until---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 04/16/2019 Is this position partially or fully funded on ARRA stimulus monies? No Proposed Hire Date 06/01/2019 Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

AA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. How did you learn of this opportunity?
    • NCSU Website
    • NCSU Executive Search Services
    • Monster.com
    • CareerBuilder.com
    • InsideHigherEd.com
    • HigherEdJobs.com
    • Other Online Job Board
    • Carolina Job Finder / Employment Guide
    • Job / Career Fair
    • The Chronicle of Higher Education
    • Professional Journal
    • Print Advertisement (Newspaper / Periodical)
    • Professional Organization
    • Higher Education Recruitment Consortium (HERC)
    • Direct Contact from NCSU HR Representative / Recruiter
    • NCSU Employee Referral
    • Social Media (LinkedIn, Twitter, Facebook, Other)
    • Other
  2. If you learned about this vacancy from "other source" or "other website", please provide the source.

    (Open Ended Question)

  3. * Please select the response below that best describes your experience/education for the University Program Associate position.
    • High school diploma/GED and at least 4 years of related experience
    • Bachelor's, Master's, or Doctorate in any field
    • Combination of post-high school education and experience in a related area to equal at least 4 years (ex: Associate's degree and 2 years of experience)
    • Did not complete high school but have a combination of high school education and related experience to equal at least 8 years (ex. 1 year of high school and 7 years of experience)
    • None of the above
Application Materials Required Required Documents
  1. Resume
  2. Cover Letter
  3. Contact Information for References
Optional Documents

    Organization

    NC State: Think and Do

    NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.

    NC State studentsOur 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).

    Overcoming Challenges, Improving Lives

    NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We’re also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.

    Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.

    Bright Minds Creating a Bold Future

    NC State’s 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.

    NC State bldg in darkOur Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed “the library of the future.”

    In Raleigh and Around the World

    It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:

    NC State building oldWith Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country’s best employers. They also lead the way in hiring new NC State graduates.

    More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.

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