AP Control Analyst II

District Office
Apr 09, 2019
Institution Type
Community College
Duties and ResponsibilitiesPRIMARY OBJECTIVE: Perform data entry that supports the review, audit and approval of the vouchering process. Respond and reconcile all vendor inquiries and statements.


  1. Sort, scan, file, open mail and distribute all invoices to the respective Accounts Payable Account Analyst for further processing.

  2. Research, track and monitor all incoming invoice discrepancies and returned checks; prepare and maintain the staff error assessment log; record the Travel Mileage/Insurance forms and e-files as directed by management.

  3. Respond to internal/external requests for information by gathering and copying appropriate documents.

  4. Maintain vendor files and documentation thoroughly and accurately, in accordance with company guidelines and accepted accounting practices.

  5. Create and generate reports as needed.

  6. Enter vendor updates and additional data into PeopleSoft Financials (PSF) system.

  7. Sort outbound checks, verify addresses, label and stuff envelopes; distribute checks to internal staff and research questions via PeopleSoft to find out check status.

  8. Provide backup support for all other Accounts Payable functions and assist with special projects as necessary.

  9. Adhere to CCC Customer Service Excellence standards.

  10. Performs other duties as assigned. 


Direct Supervision: N/A 

Indirect Supervision: N/A 


  1. High School diploma. Some college preferred; or equivalent combination of education and experience.

  2. Excellent organizational, analytical, and administrative skills.

  3. Must be able to work well with others at all levels of the organization with proven experience in a diversified or in a comparable work place.

  4. Must be able to handle all situations with tact, persuasiveness, and diplomacy.

  5. Excellent verbal and written communication skills.

  6. Must be able to work alternative schedules including evenings and/or weekends to meet the needs of the office and District.

  7. Skills have proficiency in Microsoft applications (Word, Excel, PowerPoint, Outlook), ability to create pivot tables a plus; PeopleSoft experience plus.

Approved by Classification & Compensation Date: 4-16-13  

This job description is developed to provide a general description of the duties and responsibilities of this position. It is not intended to be an exhaustive set of the duties and responsibilities, nor all of the necessary qualifications to perform the work.

JB/cw 4/2013

Job: Finance
Primary Location: District Office
Job Posting: Nov 8, 2018, 5:10:29 PM

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