Grants Associate

Chicago, IL
Apr 09, 2019
Institution Type
Community College
Duties and Responsibilities

The City Colleges of Chicago (CCC)is made up of seven colleges, the largest community college system in Illinoisand one of the largest nationally. We provide more than 80,000 students eachyear access to a quality, affordable education. CCC supports students inmeeting their goals – whether that is pursuit of a credential to head into oradvance in the workforce, an associate degree with the intention to transfer toa four-year college, free GED or ESL courses, or continuing education. CCCseeks candidates committed to our students’ success and offers a uniqueopportunity for faculty and staff to have a lasting impact in our students’lives.

 Staff within the Grants ManagementDepartment of the Office of Institutional Advancement provide an overallsupport structure to assist faculty and staff across the district with grant management,grant writing, and resource development initiatives to include: funding sourceidentification; proposal development and writing; budget development; proposalprocessing and submission; and facilitating the post-award grant process.


 Reporting to the Director of GrantsManagement, the Grants Associateperforms grantadministration duties of a professional nature in support of City Colleges ofChicago’s (CCC) comprehensive Grant Program. Under general supervision, the Grants Associate performs arange of pre- and post- award grant activities including the organization, packaging,and submission of proposals to grantors and funding agencies, the set-up andmaintenance of records for awarded grant funds in PeopleSoft Financials, andthe maintenance of database records for the tracking and reporting ofgrants.  Performs related duties asrequired. 


Duties andResponsibilities:

  • Assists supervisor inworking with college administrators, program, finance, and operationsdepartments to ensure that all pre- and post-award grant processes are followedand requirements are met.
  • Serve as the firstpoint of contact for grant-related inquiries from faculty, collegeadministrators and other stakeholders. Assists in supporting faculty and staff on grant-related technology,processes and procedures.
  • Complies components of each grantsubmission, ensuring that the proposal is formatted, packaged, and submitted inaccordance with funder requirements.
  • Coordinatesproposal submission (electronic and hard copy) to grantors / funding agencies andperforms required follow up to ensure proper procedures are followed and allrequirements are met.
  • Works with supervisorand staff in performing post-award activities to ensure that grantdeliverables, grant narrative and budget reports, and all financial andadministrative policies, procedures, and requirements are met.
  • Assists inthe review of grant awards and contract documents to determine compliancerequirement including reporting, program and financial monitoring and otherfunding source requirements. 
  • Develops andmaintains reference documentation, such as funder requirements and forms,standard supporting attachments, and other pertinent materials.
  • Maintainsup-to-date and accurate electronic and hard copy records and files of grants,contracts, and correspondence using Excel database, PeopleSoft and relatedsystems. Records and tracks grant related information.  
  • Schedules andprepares agendas and materials for grant-related meetings.
  • Works with project directorsand staff in monitoring timelines to ensure timely and accurate programmaticreporting to grantors and procedural compliance of grants.
  • Participatesin developing audit processes and monitoring instruments to conduct audit reviewsand evaluate programs to assess compliance with grant requirements.
  • Assists inresearching, identifying and vetting local, regional, and national grantopportunities.
  • Maintains andupdates grant related webpages and informational materials in collaborationwith the Senior Advancement Communications Specialist.
  • Participate inbi-weekly team meetings.  Preparesreports summarizing status of grant proposal submissions, awarded grants, and progresstowards goals and objectives.

    • A Bachelor’s degreefrom an accredited college or university in Finance, Accounting, PublicAdministration, or a related field  
    • One to two years ofwork experience in one or combination of following areas: public grantadministration (pre and post award), grant writing, proposal development, orcontract management. 
    • Demonstratedexperience in developing and monitoring budgets using basic financialmanagement tools
    • Experience usingdatabases including Microsoft Excel and Constituent Relationship Management(CRM)
    • Proficiency in theuse of Microsoft Office (Word, Excel, PowerPoint)  

    Job: Other
    Primary Location: District Office
    Job Posting: Dec 27, 2018, 1:06:21 PM

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